Camp Butler National Cemetery – National Shrine Project 806-NSP25-004
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), National Cemetery Administration (NCA), is conducting market research through a Sources Sought notice for the Camp Butler National Cemetery – National Shrine Project (806-NSP25-004) in Springfield, IL. This effort aims to identify qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) capable of performing comprehensive section renovation services. Responses will inform the acquisition strategy, including confirmation of the 100% SDVOSB set-aside and NAICS code selection. Responses are due March 16, 2026, at 10:00 AM CST.
Scope of Work
The project involves full section renovation within specified areas of Camp Butler National Cemetery. Key requirements include:
- Professional Surveying & Layout: Headstone location/elevation, topographic surveys, headstone realignment plans, and final grading plans.
- Earthwork & Site Preparation: Vegetation removal, excavation, subgrade amendment, base aggregates, topsoil placement, and finish grading.
- Headstone Activities: Identification/tagging, removal of upright and flat markers, storage, re-digging sockets, aggregate base/backfill, resetting and alignment to specified tolerances, and cleaning with NCA-approved cleaners.
- Turf Renovation: Sod installation, soil testing, amendments, fine grading, irrigation head adjustments, establishment period, and warranty. Seasonal windows for turf renovation are April 15–June 30 and August 15–October 15.
- Quality Control & Reporting: Daily/weekly schedules, construction logs, joint inspections, schedule of values, Contractor Quality Control Plan, compaction testing, and as-built drawings.
- Protection & Conduct: Strict adherence to cemetery decorum, protection of utilities, irrigation, and vegetation, safe operations around ceremonies, staging area fencing, housekeeping, and cleanup.
Contract & Timeline
- Opportunity Type: Sources Sought (Market Research)
- Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB)
- Anticipated NAICS: 561730 – Landscaping Services (Size Standard: $10.5M). Other NAICS codes may be considered based on industry feedback.
- Period of Performance: 365 calendar days from Notice to Proceed.
- Magnitude of Work: Estimated between $350,000 and $500,000 (non-binding).
- Work Hours: 8:00 AM–4:30 PM, Monday-Friday (except Federal holidays), with mandatory work around funerals/ceremonies.
- Published: March 11, 2026
Submission & Eligibility
- Response Due Date: March 16, 2026, at 10:00 AM CST.
- Submission Method: Email a single PDF to Shane Hilts at shane.hilts@va.gov.
- Subject Line: Sources Sought – 806-NSP25-004 – Camp Butler – SDVOSB – [Your Company Name].
- Page Limit: 10 pages maximum (excluding cover page and SBA VetCert proof).
- Capability Statement Content: Must include company information (legal name, UEI, address, POC, phone/email, SBA VetCert proof, NAICS affirmation) and relevant experience (up to three similar projects of comparable scope/complexity).
- Eligibility: Respondents must be a verified SDVOSB via SBA VetCert at the time of response and any future award. Include VetCert approval letter or screenshot and UEI.
Additional Notes
This notice is for planning purposes only and does not constitute a solicitation or commitment to award a contract. The government will not reimburse costs incurred for responding. Proprietary information should be clearly marked.