Cardboard and Plastic Recycling at Hawaii Commissaries

Amendment / Modification

This amendment incorporates and addresses specific Federal Acquisition Regulation (FAR) clauses that were not included in the initial release. This action is necessary to ensure the solicitation is fully compliant following a recent FAR overhaul.

• Specific FAR and DFARS clauses have been added or updated.

• The document details changes to Contract Administration Data, including the addition of DFARS clauses related to electronic submission of payment requests and Wide Area WorkFlow (WAWF) payment instructions.

• Numerous FAR and DFARS clauses have been incorporated by reference, with updated effective dates.

• The "Evaluation Factors for Award" section has been updated to include "Evaluation-Commercial Products and Commercial Services (Feb 2026) (Deviation)".

• The amendment does not explicitly state a change to proposal deadlines. However, bidders should review all updated clauses and incorporated FAR/DFARS provisions to ensure their proposals meet all current requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide comprehensive recycling services, including collection and processing of recyclable waste, for four federal facilities in Hawaii: Kaneohe Bay Commissary, Hickam AFB Commissary, Pearl Harbor Commissary, and Schofield Barracks Commissary. The goal is to divert recyclable waste from landfills, contributing to environmental sustainability.

• Collection and processing of old corrugated cardboard (OCC), plastic packaging used for securing cases and pallets, and plastic bags used for item transport or protection.

• Services are for recyclable waste generated from day-to-day grocery resale operations.

• Contractor shall provide all personnel, equipment, tools, materials, supervision, and transportation.

• Services are non-personal.

• Timely collection of cardboard: 100% of scheduled pickups completed.

• Proper recycling of materials: 100% of cardboard processed at a recycling facility.

• Cleanliness of containers and collection areas: No accumulation of waste or litter.

• Base Period: 12 months from date of award.

• Option Periods: Four (4) one-year option periods.

• Services to be performed during commissary operating hours or as approved by the COR.

• Locations: Kaneohe Bay Commissary, Hickam AFB Commissary, Pearl Harbor Commissary, and Schofield Barracks Commissary.

• Contractor must adhere to Federal, State, local, and multi-jurisdictional laws.

• Provide primary and alternate points of contact for contract and commissary administration.

• Ensure compliance with installation access procedures, including potential background checks and vehicle inspections.

• Contractor personnel must be identifiable with badges or nametags.

• Responsible for compliance with local, state, and federal regulations for hazardous waste, and must dispose of it off-installation at an authorized facility.

• Must obtain all necessary permits, licenses, and authorizations.

• Use only licensed facilities for recyclable waste.

• Provide roll-off containers or balers that are weather-resistant and maintained.

• Containers must have lids or covers.

• Provide a service ticket at pick-up, validated by a store representative.

• Comply with OSHA standards, DoD safety regulations, and Hawaii environmental regulations.

• Comply with DoD security procedures for installation access.

• Invoicing to be submitted monthly in Wide Area Workflow (WAWF).

• Contract Type: Firm-Fixed Price (FFP) per month with a defined service schedule.

• Access to commissary premises during normal operating hours.

• Access to designated cardboard collection areas.

• Coordination with commissary staff for container placement.

• Monthly Recycling Report (weights, dates, facilities used).

• Annual Summary Report of total cardboard recycled waste.

• Incident Reports for missed pickups or equipment malfunctions.

Solicitation / RFP / RFQ

This is a combined synopsis and solicitation for commercial items, issued as a Request for Proposal (RFP). The government intends to award a Firm-Fixed Price (FFP) contract for the commercial recycling of cardboard and plastic at Hawaii Commissary stores. This includes collection, transportation, and recycling of OCC and other designated recyclable waste generated at specific commissary locations.

• Recycling of cardboard and plastic at Hawaii Commissary stores.

• Services include collection, transportation, and recycling of OCC and other designated recyclable waste.

• Specific locations include Kaneohe Bay Commissary, Hickam AFB Commissary, Pearl Harbor Commissary, and Schofield Barracks Commissary.

• Detailed requirements are outlined in the Statement of Work (SOW) / Performance Work Statement (PWS) (Attachment 2).

• Contract Type: Firm-Fixed Price (FFP)

• Period of Performance:

  • Base Period: April 1, 2026 – March 31, 2027
  • Option Periods: Up to four additional one-year options, extending through March 31, 2031.

• Anticipated total period of performance: April 1, 2026 to March 28, 2031.

• Offers must be submitted signed and dated to marcella.simmons@deca.mil.

• Offers Due Date: March 20, 2026, by 3:00 PM EST.

• Evaluation will be based on Technical Capability, Past Performance, and Price.

• Evaluation will follow FAR Part 13 Simplified Acquisition Procedures.

• This solicitation is a Small Business Set-Aside.

• Applicable NAICS Code: 562111

• Small business size standard: $47M.

• This announcement is the only solicitation; no separate written solicitation will be issued.

• Various attachments provide detailed information, including CLIN structure, SOW/PWS, delivery details, representations and certifications, contract terms and conditions, and incorporated provisions/clauses.

Form / Attachment / Pricing Sheet

This document, "Attachment 8 - Instructions, Conditions, & Notices to Offerors or Quoters," provides specific instructions for submitting quotes or proposals for commercial items. It details the required documentation, submission methods, and important conditions for potential bidders.

• NAICS Code and Size Standard: Identifies NAICS code 562111 with a size standard of $47.0 million.
• Electronic Representations and Certifications: Requires completion of annual representations and certifications at SAM.gov, including business size status for the applicable NAICS code.
• Submission Requirements: Prospective contractors must submit:
  • Pricing in the spreadsheet on Attachment 1.
  • Electronic annual representations and certifications via SAM.gov (Attachment 4).
  • Completed DFARS clauses related to unpaid delinquent tax liability and felony convictions.
  • Unique Entity Identification (UEI) number and Contractor Email Address.
  • A statement of certification understanding the Statement of Work requirements and providing evidence of their technical approach.
  • Certification regarding handling, transport, and disposal of waste materials.
  • Three (3) past performance references similar to the solicitation's work, performed within the last three years.
• Service Contract Labor Standards: Instructions for certifying whether FAR 52.222-41 applies.
• Period for Acceptance of Quotes: A minimum acceptance period of 90 calendar days is required.
• Site Visit: A site visit is mentioned but is not mandatory.
• Notice of Award: Outlines the process for award notification and contract binding.

This attachment is critical for bidders as it outlines the precise steps and documentation needed to submit a compliant quote or proposal. Failure to adhere to these instructions, including the submission of all required documents and certifications by the specified deadlines, could result in disqualification. It also clarifies key contractual terms such as the acceptance period and the process for award.

Amendment / Modification

This document is an addendum to FAR 52.212-4, "Contract Terms and Conditions - Commercial Items." It provides clarifications and additional terms related to:

• Modifications: Details on how unilateral administrative modifications and bilateral modifications (adding/deleting items) will be handled.
• Invoices: Requires notification to the contract administration office if the company name changes or assets are sold, to ensure compliance with FAR Part 42.12 and avoid payment delays.
• Payment Information: Specifies monthly invoicing upon completion of service months (CLIN 0001-4006) and mandates the use of the Department of Defense's Wide Area WorkFlow (WAWF) for electronic invoicing.
• Labor Posters: States that Clause 52.222-41 (Service Contract Labor Standards Act) is applicable and requires contractors to obtain and post specific labor rights publications from the Department of Labor.
• System for Award Management (SAM) Registration: Mandates that contractor registration in SAM must be active and current throughout the contract term.
• Electronic Document Access (EDA): Informs contractors that award documents and modifications will be posted to the EDA system, and contract documents can be accessed via the WAWF website.

This addendum modifies or supplements the terms and conditions typically found in FAR 52.212-4, specifically addressing modifications, invoicing, payment, labor poster requirements, SAM registration, and EDA access.

Bidders should note the mandatory use of WAWF for invoicing and the requirement for active SAM registration. The details on modifications and item changes clarify contract administration processes.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - Delivery Address, FOB Point and Acceptance Location," provides specific delivery and acceptance locations for various CLINs (Contract Line Item Numbers) associated with an opportunity. It serves as a reference for bidders to understand where goods or services are to be delivered and accepted.

• The document lists multiple CLINs, each associated with a specific "Acceptance Location Acceptance Destination."
• For each location, it provides the DODAAC (Department of Defense Activity Address Code), Country Code, the name of the facility (e.g., COMMISSARY RESALE STORE), the full street address, and the city, state, and zip code.
• Crucially, each entry includes the instruction: "See Statement of Work (SOW) for Acceptance/Inspection criteria."

This attachment is critical for bidders to accurately determine shipping and delivery logistics. It specifies the exact physical locations where the government will accept deliverables, which may impact transportation costs, delivery timelines, and overall logistical planning for proposals. Bidders must cross-reference this information with the SOW to fully understand the acceptance and inspection requirements at each designated location.

Form / Attachment / Pricing Sheet

This document, "Attachment 1 CLIN Structure and Pricing.xlsx", provides the detailed breakdown of Contract Line Item Numbers (CLINs) and their associated pricing structure for the services required. Bidders must use this document to understand the scope of work for each CLIN and to submit their pricing proposals.

• CLIN Structure: The document outlines multiple CLINs (e.g., 0001-0008, 1001-1008, etc.) covering the collection, transportation, and recycling of specific waste materials.
• Services: Services include the recycling of Old Corrugated Cardboard (OCC) and PLASTIC packaging/bags.
• Locations: Services are specified for multiple Commissary locations: Kaneohe Bay, Hickam AFB, Pearl Harbor, and Schofield Barracks.
• Pickup Frequency: Varies by location and material, ranging from weekly to twice a week.
• Period of Performance: The CLINs are structured across multiple performance periods, starting from April 1, 2026, and extending through March 31, 2031.
• Pricing: Fields for Unit Price and Total Amount are provided, indicating where bidders need to input their cost proposals. All provided examples show an initial Total Amount of 0.0, implying these are placeholders for bidder-submitted pricing.

This attachment is critical for bidders to accurately price their services for each specified location and waste stream. It defines the scope of work for each CLIN, including the type of material to be recycled, the location of service, and the required pickup frequency. Bidders must carefully review each CLIN to ensure their pricing reflects all requirements and to complete the Unit Price and Total Amount fields accurately for their proposal submission.

Form / Attachment / Pricing Sheet

This document, "Attachment 7 Clauses Incorporated by Full Text," provides specific contract clauses and instructions relevant to payment processing and supply chain security. It details procedures for using the Wide Area WorkFlow (WAWF) system for electronic invoicing and receiving reports, outlines requirements for submitting payment requests based on contract type (cost-type, fixed-price, etc.), and provides routing data for WAWF. It also includes clauses related to options to extend services and the term of the contract, limitation of government's obligation, and Federal Acquisition Supply Chain Security Act (FASCSA) orders. Finally, it outlines the evaluation factors for award, including Technical Capability, Past Performance, and Price.

• WAWF Payment Instructions (252.232-7006): Details on accessing WAWF, training, methods of submission, and specific document types for payment requests (cost voucher, invoice, progress payment, etc.). Includes a Routing Data Table with DoDAACs and other relevant codes.
• Option to Extend Services (52.217-8): Specifies the government's right to extend services for up to 6 months at specified rates.
• Option to Extend the Term of the Contract (52.217-9): Outlines the process and limitations for extending the contract term.
• Limitation of Government's Obligation (252.232-7007): Addresses incrementally funded contract line items and the contractor's notification requirements regarding funding levels.
• FASCSA Orders (52.204-29): Requires offerors to represent compliance with FASCSA orders regarding covered articles, products, or services, and outlines disclosure requirements if compliance cannot be represented.
• Evaluation Factors for Award: Lists Technical Capability, Past Performance, and Price as the primary factors for evaluating offers. Details the methodology for evaluating each factor, including the Lowest Priced Technically Acceptable (LPTA) approach.

This attachment is critical for bidders as it defines key operational procedures for contract performance, including payment processing through WAWF, and outlines the government's rights regarding contract extensions and limitations on obligation. The FASCSA clause is important for ensuring compliance with supply chain security regulations. Furthermore, the detailed evaluation criteria directly inform bidders on how their proposals will be assessed, emphasizing the importance of technical merit, past performance, and competitive pricing.

Form / Attachment / Pricing Sheet

This document, "Attachment 6," lists FAR (Federal Acquisition Regulation) and DFARS (Defense Federal Acquisition Regulation Supplement) clauses that are incorporated by reference into the solicitation. It serves as a reference for bidders to understand the regulatory requirements that will govern the contract.

• FAR Clauses: A comprehensive list of FAR clauses, including their number, title, and effective date. These cover a wide range of topics such as:
  • Subcontracting restrictions and representations
  • System for Award Management (SAM)
  • Reporting requirements
  • Prohibition on contracting for certain telecommunications and video surveillance services/equipment (including those from Kaspersky Lab and ByteDance)
  • Protection of government interests when subcontracting
  • Small business set-asides
  • Labor standards (convict labor, equal opportunity, service contract labor standards, minimum wages)
  • Combating trafficking in persons
  • Sustainable products and services
  • Tax on certain foreign procurements
  • Payment by electronic funds transfer
  • Protest procedures
• DFARS Clauses: A list of DFARS clauses, including their number, title, and effective date. These are specific to defense procurements and include:
  • Contracting Officer's Representative
  • Requirements relating to compensation of former DoD officials
  • Whistleblower rights
  • Antiterrorism awareness training
  • Safeguarding covered defense information and cyber incident reporting
  • Prohibition on acquisition of covered defense telecommunications equipment or services
  • NIST SP 800-171 DoD assessment requirements
  • Business operations with the Maduro regime
  • Prohibition on certain procurements from the Xinjiang Uyghur Autonomous Region
  • Electronic submission of payment requests
  • Levies on contract payments
  • Prohibition on interrogation of detainees
  • Subcontracts for commercial products/services
  • Transportation of supplies by sea

Bidders must review these incorporated clauses to understand the legal and regulatory obligations that will apply to any resulting contract. This includes understanding requirements related to subcontracting, data security, labor practices, reporting, and specific prohibitions or representations. Failure to comply with these clauses can impact proposal evaluation and contract performance.

Form / Attachment / Pricing Sheet

This document, "Attachment 4: FAR 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services (May 2024)," is a standard provision that offerors must complete when submitting a proposal. It requires offerors to provide representations and certifications regarding their business status, compliance with various regulations, and other relevant information.

• Definitions: Provides definitions for terms such as "Covered telecommunications equipment or services," "Economically disadvantaged women-owned small business (EDWOSB) concern," "Forced or indentured child labor," "Inverted domestic corporation," "Manufactured end product," "Place of manufacture," "Reasonable inquiry," and "Restricted business operations."
• Offeror Representations: Details various representations and certifications that offerors must make, including:
  • Small business concern status (including joint ventures)
  • Veteran-owned small business concern status (including SDVOSB and SDVOSB joint ventures)
  • Small disadvantaged business concern status
  • Women-owned small business concern status (including WOSB and EDWOSB joint ventures)
  • HUBZone small business concern status
  • Representations regarding previous contracts and affirmative action compliance
  • Certification regarding payments to influence Federal transactions
  • Buy American Certificate and Buy American-Free Trade Agreements-Israeli Trade Act Certificate
  • Trade Agreements Certificate
  • Certification Regarding Responsibility Matters (debarment, suspension, felony convictions, delinquent taxes)
  • Certification Regarding Knowledge of Child Labor
  • Place of manufacture
  • Certificates regarding exemptions from Service Contract Labor Standards
  • Taxpayer Identification Number (TIN) and type of organization
  • Certification regarding restricted business operations in Sudan
  • Prohibition on Contracting with Inverted Domestic Corporations
  • Prohibition on contracting with entities engaging in certain activities or transactions relating to Iran
  • Ownership or Control of Offeror
  • Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction
  • Predecessor of Offeror
  • Public Disclosure of Greenhouse Gas Emissions and Reduction Goals
  • Covered Telecommunications Equipment or Services-Representation
• Completion Instructions: Specifies that offerors who have completed annual representations and certifications electronically in SAM.gov may only need to complete specific paragraphs. Otherwise, they must complete paragraphs (c) through (v).

This document is critical for all potential bidders as it outlines the mandatory representations and certifications required for proposal submission. Failure to complete these accurately and thoroughly may result in disqualification. Bidders must carefully review each section to ensure they meet the eligibility criteria and can certify compliance with all applicable regulations and statutes. The specific representations required will depend on the nature of the contract and the offeror's business status.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure comprehensive recycling services for Old Corrugated Cardboard (OCC) and other designated recyclable waste generated at four federal commissary facilities in Hawaii: Kaneohe Bay, Hickam AFB, Pearl Harbor, and Schofield Barracks.

• The contractor shall provide all personnel, equipment, transportation, and services necessary to collect, transport, and recycle specified recyclable waste.

• Recyclable waste includes Old Corrugated Cardboard (OCC), plastic packaging used for securing cases/pallets, and plastic bags used for transport or protection.

• Services must comply with all applicable federal, state, local laws, and Department of Defense (DoD) sustainability and environmental directives.

• This is a non-personal services contract.

• Weekly coordination with Commissary Officers for pickup schedules.

• Pickup frequency: No less than weekly for Hickam and Kaneohe Bay; twice weekly for Schofield Barracks and Pearl Harbor, unless alternate frequency (e.g., live loaded full truckload) is agreed upon.

• Containers must be weather-resistant, maintained in good repair, and have lids.

• A service ticket must be provided at pickup, showing date, number of bales, and material type, validated by a store representative.

• Monthly Recycling Reports (weights, dates, facilities used) and Annual Summary Reports are required.

• Incident Reports for missed pickups or equipment malfunctions.

• Deficiencies must be corrected within 24 hours of notification.

• Base Period: 12 months from award.

• Option Periods: Four (4) one-year option periods.

• Locations: Kaneohe Bay Commissary, Hickam AFB Commissary, Pearl Harbor Commissary, and Schofield Barracks Commissary.

• Services to be performed during commissary operating hours or as approved by the COR.

• Contractor personnel may be subject to background security checks and clearances.

• Vehicles are subject to inspection prior to installation access.

• Contractor personnel must display distinguishing badges or identification.

• Contractor is responsible for all hazardous waste compliance and disposal off-installation.

• Contractor must maintain and acquire all necessary permits and licenses.

• Use only licensed facilities for recycling.

• Compliance with OSHA, DoD safety, and Hawaii environmental regulations is mandatory.

• Invoicing via Wide Area Workflow (WAWF) is required monthly.