City View Project

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding solicitation 205AE9-26-Q-00059, clarifying technical, general, and submission-related aspects of the requirement.

• Set-Aside: The requirement is a 100% small business set-aside, not exclusively WOSB/EDWOSB.
• Project Type: This is a new award, previously solicited under 205AE9-26-Q-00010, which was canceled.
• Hardware: The requirement is brand-name or equal, with specific materials listed on pages 4-5 of the solicitation.
• Work Hours: While standard working hours are noted, cutovers may be performed after hours or on weekends. The only activity permitted after hours or on weekends is the network cutover.
• Site Visits: Due to turnaround time and staffing, site visits, surveys, or walkthroughs are not offered.
• Cable Pathways: Cable trays are already in place and accessible for routing cables.
• Legacy Cabling: The contractor is responsible for removing and disposing of legacy cabling according to federal guidelines.
• Grounding System: While the Bill of Materials (BOM) does not include grounding system materials, the scope references ANSI/TIA-607 (grounding/bonding), indicating rack grounding is needed.

This Q&A document clarifies existing requirements and does not appear to introduce new deadlines or fundamentally alter the submission rules. Bidders should review the answers carefully to ensure their proposals accurately reflect the clarified specifications, particularly regarding brand-name or equal requirements, work hours, and the scope of work for cable management and disposal.

Amendment / Modification

This amendment (P00002) to the solicitation addresses industry questions and updates the solicitation document. Changes are indicated in blue text following the Q&A section.

• Questions and Answers (Q&A) section has been updated.

• Changes to the solicitation are in blue text following the Q&A pages.

• No explicit mention of changes to proposal deadlines or submission requirements, but bidders should review the updated solicitation for any potential impacts.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding solicitation 205AE9-26-Q-00059, clarifying technical and general requirements.

• Set-Aside: The requirement is a 100% small business set-aside, specifically for Women-Owned Small Businesses (WOSB/EDWOSB).
• Floor Area: The installation floor area is 40,599 square feet.
• Incumbent/Recompete: This is a new award. A previous solicitation (205AE9-26-Q-00010) was canceled.
• Hardware: The requirement is brand-name or equal. Specific brand names for materials are listed on pages 4-5 of the solicitation. A data drop floor plan has been posted.
• Cable Runs: Approximate cable run distances from the MDF to end drops are less than 230 feet. All horizontal cabling originates from the MDF.
• Pathways: Existing cable trays are already in place.
• Floor Plan: The provided floor plan shows drops for the second floor only.
• Rack Refresh: This includes removal and disposal of old components and installation of new ones.
• PDUs: The six (6) 20A APC rack PDUs are metered.
• Work Hours: Cutovers may be performed after hours or on weekends.
• Site Visits: Due to staffing and turnaround time, site visits, surveys, or walkthroughs are not offered.

This Q&A document clarifies existing requirements and does not appear to alter submission deadlines or core requirements, but bidders should review the updated materials list and floor plan referenced.

Amendment / Modification

This amendment addresses questions received from industry and updates the solicitation. Changes are indicated in blue text following the Q&A pages.

• Questions and Answers (Q&A) section updated.

• Solicitation text updated (changes in blue text).

• No explicit mention of changes to proposal deadlines or submission requirements, but bidders should review the updated solicitation text for any modifications that may affect their proposals.

Form / Attachment / Pricing Sheet

This document is a floor plan for "City View Plaza PR4001". It details the layout of the building, including office spaces, conference rooms, storage areas, and IT/telecom rooms. It also indicates the locations of "Regular Data Drops" and "Access Point Data Drops".

• Building name and identifier: City View Plaza PR4001
• Floor plan layout with various room types labeled (e.g., OFFICE-PRIVATE, TRAINING-CHLO, CONFERENCE RM, IT-TELECOM, ELECTRICAL RM).
• Symbols indicating data drop locations.
• Area calculations for some spaces (e.g., OFFICE-OPEN 10,158.48, FOOD BREAK/GANT CANTEEN RM 432.03).

This floor plan is crucial for bidders to understand the physical environment of the opportunity. It helps in visualizing the scope of work, planning for installations or modifications, and identifying specific locations for equipment or services related to data drops and access points. It provides context for any technical requirements or site surveys associated with the opportunity.

Solicitation / RFP / RFQ

This Request for Quote (RFQ) is for a Firm Fixed Price (FFP) Purchase Order for the "City View - IRA Network Modernization" project. The Internal Revenue Service (IRS) intends to award this to one successful quoter after evaluating submitted technical and price quotes.

• Comprehensive cable plant planning and design review.

• Selection and procurement of components.

• Development of installation designs and specifications.

• Accurate cost estimates for all project phases.

• Phased project scheduling to ensure minimal disruption.

• Installation of CAT 6A structured cabling systems over the drop ceiling and network racks refresh at the MDF Room.

• Detailed testing and documentation of all installed systems.

• Specific deliverables include installation of 300 CAT 6A cable drops, adding 6 new data drops, and refreshing/organizing MDF network equipment racks.

• Materials to be provided include CAT 6A cable, CAT 6A jacks, CAT6 patch cords, patch panels, horizontal cable management, vertical cable management, ladder rack, and APC rack PDUs.

• Installation must comply with ANSI/TIA/EIA-568-C.2, ANSI/TIA-942, ANSI/TIA-607-C, and BICSI 002 standards.

• Specific IRS compliance requirements for network rooms include clearance standards and cable management.

• Network rack modernization involves refreshing and organizing MDF network equipment racks.

• Testing must adhere to EIA/TIA-568-C standards.

• A one (1) year workmanship warranty and a twenty-five (25) year manufacturer's warranty are required.

• Deliverables include as-built diagrams, comprehensive testing reports, and warranty documentation.

• Contract Type: Firm Fixed Price (FFP) Purchase Order.

• Period of Performance: Expected to be 4-8 weeks after date of award. Hard dates will be defined in the award.

• Estimated Value: Not explicitly stated, but the NAICS code is 238210 with a size standard of $19M.

• Submission Deadline: Thursday, May 7, 2026, by 12:00 PM EST.

• Questions Deadline: Thursday, April 30, 2026, by 12:00 PM EST.

• Submission Method: Email to Nakia Barriteau at nakia.r.barriteau@irs.gov.

• Quote Format: Standard 8-1/2" by 11" paper, single-spaced, 1" width spacing, Times New Roman, 12pt font. Responses in MS Word, Adobe Acrobat (.pdf), or MS Excel attachments.

• Quote Content: Limited to five (5) pages for the main body. Cover Letter, SF 1449, and Section B CLIN Structure do not count towards the page limit.

• Evaluation Criteria: Quotes will be evaluated based on technical compliance and price submissions. Award will be made on the basis of the lowest evaluated price of offers meeting or exceeding the acceptability standards for the no-cost factors.

• This RFQ is issued as a total small business set-aside.

• NAICS Code: 238210

• Small Business Size Standard: $19M

• Offerors must submit all information required by the RFQ in the specified format.

• The government does not search for information in the submitted quote.

• All required documentation must be submitted.

• Security requirements, including FISMA, IT security training, and handling of sensitive information, are detailed throughout the document.

• Wage determination for Puerto Rico is provided in Attachment 2.