CJ Brown Mowing and Maintenance

Form / Attachment / Pricing Sheet

This document provides detailed instructions for electronic proposal submission through the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module. It outlines the process for registering in PIEE, submitting offers, and adhering to file naming and organization conventions.

• PIEE Registration: Requires self-registration as a Vendor or Contractor with a CAGE code and active SAM registration.
• Proposal Submission: Offers must be submitted electronically via the PIEE Solicitation Module by the specified deadline. No paper, CDROM, or facsimile submissions will be accepted.
• File Upload: Instructions cover selecting the solicitation, uploading attachments, and signing the submission.
• File Size Limitations: Advised to break down large files into smaller sections if necessary.
• File Naming Convention: Files must be named using the solicitation number followed by the firm's name and a brief file description (e.g., W912QR26QA038_FIRMNAME).
• File Organization: Files should be indexed, logically assembled, use 11pt or larger font, and be in a narrative format organized by evaluation factors.
• Electronic File Format: Files should be in native format (doc, xls, ppt, etc.) or searchable PDF. Spreadsheet data must be readable by MS Excel with unlocked cells and formulas.

This document is critical for all bidders as it details the mandatory electronic submission process. Failure to follow these instructions, including registration, file naming, organization, and submission deadlines, could result in a non-compliant or rejected offer. Bidders are strongly encouraged to familiarize themselves with these procedures well in advance of the proposal due date to avoid last-minute issues.

Form / Attachment / Pricing Sheet

This document provides a price breakout schedule for a Mowing & Maintenance Contract for Clarence J Brown Dam & Reservoir. It details the estimated quantities, units of measure, and provides columns for Unit Price and Total Price for various services.

• Base Year (2026): Includes CLINs for Mowing & Grounds Maintenance (Recreation Mowing, Operations Area Mowing, Dam Mowing, Paved Gutter Mowing, Trail Edging, Trail Mulching) and Recreational Area & Janitorial Services (Lake View Area Cleaning Levels I & II, Prairie View Area Cleaning Levels I & II, Meadow View Area Cleaning, Tailwater Area Cleaning, Office/Visitor Center Janitorial Service, Window Cleaning).
• Option Years (2027-2030): Similar CLINs and services are listed for four option years, with identical estimated quantities for each service.
• Instructions for Contractor: Bidders are instructed to provide a "Unit Price" and "Total Price" for each line item.

This document is crucial for bidders to understand the pricing structure and to submit their price proposals. It outlines the specific services required, their estimated quantities, and the format for providing pricing. Bidders must complete the Unit Price and Total Price columns for each CLIN to be considered.

Solicitation / RFP / RFQ

This solicitation (RFQ W912QR26QA0380001) is for Mowing and Maintenance services at CJ Brown Dam and Reservoir in Springfield, Ohio. The contractor will be responsible for furnishing all materials, supplies, tools, parts, equipment, transportation, labor, supervision, communication, and quality control.

• Mowing and Maintenance services at CJ Brown Dam and Reservoir.

• Work must be performed in strict compliance with attached specifications and incorporated terms, clauses, and conditions.

• Contract Type: Not explicitly stated, but indicated as an RFQ (Request for Quotation).

• Period of Performance: Base Year 1 (May 2026 - December 2026) with four Option Years (2027-2030).

• Pricing Arrangement: Firm Fixed Price for all years.

• Offer Due Date: 20 May 2026 at 10:00 AM Eastern Time.

• Submission Method: Solicitation will be available on the web only. Telephone and Fax requests will not be honored. Project files are in PDF format. Contractors must register at SAM.gov to download the solicitation. Amendments will also be available via SAM.gov.

• SAM Registration: Active registration in the System for Award Management (SAM) database is required prior to submission of quotes.

• Questions: May be addressed to ProjNet.

• This acquisition is 100% set aside for SMALL BUSINESS.

• NAICS Code: 561730

• Size Standard: $9.5M

• This announcement serves as an advance notice.

• Project files are in PDF format and require Adobe Acrobat Reader.

• FAR clauses incorporated by reference include, but are not limited to, 52.203-3, 52.203-6, 52.203-19, 52.204-13, 52.209-6, 52.212-4, 52.219-6, 52.219-8, 52.222-35, 52.222-36, 52.222-37, 52.222-41, 52.222-43, 52.222-50, 52.222-54, 52.222-55, 52.222-62, 52.226-8, 52.229-12, 52.232-33, 52.232-40, 52.233-3, 52.233-4.

• DFARS clauses incorporated by reference are also included.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for providing cleaning, maintenance, and mowing services at the C.J. Brown Dam & Reservoir project in Springfield, Ohio.

• General Services: Includes labor, materials, and equipment for cleaning, maintenance, and mowing across various recreation and operations areas.

• Mowing Services: Covers approximately 56.25 acres, including improved areas, semi-improved areas, dam access roads, bike trails, and paved gutters. Specific mowing cycles and height requirements are detailed.

• Cleaning Services: Encompasses cleaning of recreational facilities and areas, including picnic shelters, picnic sites, public use areas, trash receptacles, restrooms, playgrounds, and fitness sites. Services are scheduled throughout the year.

• Trail Services: Includes trail edging and trail mulching for specific trails.

• Mowing must result in a uniform vegetative height, with grass within specified limits.

• Cleaning services must meet specific standards for cleanliness and sanitation.

• Quality Control (QC) and Quality Assurance (QA) programs are required to identify and correct deficiencies.

• Contract Discrepancy Reports (CDRs) will be issued for non-performance.

• Services are to be performed from January 1 through December 31.

• The location is C.J. Brown Dam & Reservoir, Springfield, Ohio.

• Contractor Submittals: Include Quality Control Plan, Accident Prevention Plan, Emergency Contacts, etc.

• Safety and Security: Compliance with OSHA, EM 385-1-1, and specific safety requirements including Activity Hazard Analyses (AHAs) and Personal Protective Equipment (PPE).

• Identification: Contractor employees and vehicles must be clearly identified.

• Permits and Licenses: Contractor must obtain all necessary permits and licenses.

• Veterans Employment Emphasis: Contractors are encouraged to promote the training and employment of U.S. veterans.

• Security Requirements: Apply to all contract personnel, including background investigations and awareness training.

• Government Furnished Items: Facilities and utilities will be provided; Contractor furnishes most other items.

• Reporting: Contractor Manpower Reporting Application (CMRA) is required.

• Applicable Publications: Compliance with specified manufacturer's recommendations, industrial standards, and codes.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" issued by the U.S. Department of Labor. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work subject to the Service Contract Act in Ohio County of Clark, Ohio.

• Lists specific occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that "Fringe Benefits Required Follow the Occupational Listing."
• Includes notes on Executive Orders (EO) 13706 and 13658, detailing paid sick leave and minimum wage requirements for federal contractors.
• Outlines general benefits such as vacation and holidays.
• Provides information on the conformance process for additional classifications and wage rates.

This document is crucial for bidders to understand the minimum labor costs associated with performing a contract in the specified geographic area. It directly impacts the pricing of proposals by establishing the baseline wages and benefits that must be paid to employees working on the contract. Bidders must ensure their proposed wages meet or exceed these determined rates to be compliant.

Solicitation / RFP / RFQ

This solicitation seeks offers for Mowing and Maintenance services at CJ Brown Dam and Reservoir in Springfield, Ohio. The contractor will be responsible for providing all necessary materials, supplies, tools, parts, equipment, transportation, labor, supervision, communication, and quality control.

• Mowing and Maintenance services at CJ Brown Dam and Reservoir.

• Work must be performed in strict compliance with attached specifications and all other incorporated terms, clauses, and conditions.

• Contract Type: Not explicitly stated, but implied to be a Firm Fixed Price contract based on the pricing structure.

• Period of Performance: Base Year 1 (May 2026 - December 2026) with four Option Years (January 2027 - December 2030).

• Estimated Value: NAICS code 561730 with a size standard of $9.5M.

• Quotes are due by May 15, 2026, at 10:00 AM Eastern Time.

• Telephone and Fax requests will not be honored.

• Solicitation documents are available online only.

• Contractors must have an active registration in the System for Award Management (SAM) database prior to submitting quotes.

• Questions should be addressed to ProjNet.

• This acquisition is 100% set aside for Small Business.

• NAICS Code: 561730

• Size Standard: $9.5M

• Project files are in PDF format.

• Amendments will be available on the SAM.gov website.

• This announcement serves as an advance notice.

Solicitation / RFP / RFQ

This solicitation is for an Indefinite Delivery Indefinite Quantity (IDIQ) Contract to provide mowing, maintenance, and cleaning services for the CJ Brown Dam & Reservoir in Springfield, Ohio. The contract will be a Firm-Fixed Price award.

• Mowing, maintenance, and cleaning services at CJ Brown project recreation areas.

• Services include planning, programming, administration, management, supervision, communications, and inspection.

• All services must be performed in accordance with the Performance Work Statement (PWS) and attached specifications.

• Offerors must submit a unit price for all items listed in the price breakout schedule.

• Contract Type: Firm-Fixed Price, Indefinite Delivery Indefinite Quantity (IDIQ).

• Base Year: Date of award through December 31, 2026.

• Option Years: Four (4) additional one-year periods from January 1, 2027, through December 31, 2030.

• Estimated Value: Not explicitly stated, but the NAICS Code 561730 has a size standard of $9.5 Million.

• Award Basis: Lowest Price.

• Payment Method: Electronic Funds Transfer (EFT).

• Proposals are due no later than May 20, 2026, at 10:00 AM ET.

• Submit one (1) electronic copy of the offer via the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module.

• Technical questions must be submitted via ProjNet by 5 days prior to the solicitation closing.

• Do not contact the Technical Point of Contacts (TPOCs) until an award has been made.

• This solicitation is 100% set aside for small business.

• NAICS Code: 561730 (Size Standard, $9.5 Million).

• A site visit is strongly encouraged and will be held on the first Monday after the solicitation posting (May 11, 2026) at 9:00 AM ET at the C.J. Brown Visitor Center.

• Offerors are urged to inspect the site to satisfy themselves regarding conditions affecting contract performance.

• All contractors must be registered in the System for Award Management (SAM.gov) prior to submitting a proposal.

Questions & Answers / Clarifications

This document provides instructions and information for offerors to submit technical inquiries and questions regarding proposal procedures or bonds. It details how to access and use the ProjNet Bid Inquiry System.

• Submission Method: Technical inquiries and questions must be submitted via Bidder Inquiry in ProjNet. Proposals themselves are NOT to be submitted via ProjNet, but according to the solicitation's provisions.

• ProjNet Registration: Bidders need to be registered users or self-register to submit and review bid inquiry items. Instructions are provided for initial registration and future access, emphasizing the use of a secret question and answer for login.

• Solicitation Number: W912QR26QA038

• Bidder Inquiry Key: 4FXIU7-ZVABWY

• Agency: USACE

• Response Process: Bidders will receive an email acknowledgment of their question, followed by an answer from the technical team after processing.

• Call Center: A call center is available weekdays from 8 AM to 5 PM U.S. Central Time Zone at 800-428-HELP for inquiries.

• Offerors are advised to review the solicitation specifications and the Bidder Inquiry System for answers before submitting new inquiries.

• The ability to enter inquiries will be disabled five (5) calendar days before the closing date.

• No government responses will be entered into ProjNet within two (2) calendar days prior to the closing date.

• Any changes or revisions to the solicitation will be made by formal amendment and are binding only when issued on Standard Form 30.