DA10--Data Innovations Instrument Manager Brand Name -License #075984 and License#347237

Form / Attachment / Pricing Sheet

This document is a Brand Name Justification (J&A) for a proposed procurement action. It explains the rationale for restricting competition to a specific brand name, Data Innovations Instrument Manager (DIIM) software, and its associated licenses, support, and maintenance services.

• Procurement Details: The action is for DIIM software licenses, support, and maintenance services for the Central Arkansas Veterans Heath Care System (CAVHS).
• Required Services: Contractor shall provide DIIM software licenses and maintenance for continued support and enhancement of the laboratory interface middleware system. This includes ensuring interoperability with VistA and CPRS, auto-verification capabilities for laboratory results, software patches, updates, and customer web portal access for support.
• Product Codes & Quantities:
  • CS-MAS-01: Instrument Manager Maintenance and Support-License# 075984 (Qty: 12 MO)
  • CS-MAS-01-TEST: Instrument Manager Maintenance and Support for Test-License# 347237 (Qty: 12 MO)
• Period of Performance: Base Year (7/31/2026 - 7/30/2027) plus four one-year options.
• Justification for Brand Name: The DIIM software is currently in place and standardized at CAVHS. DI is the only brand that can provide continued support due to proprietary software and compatibility with VistA HL7 messaging protocol. Other brands lack this interoperability, and switching would incur significant costs, delays, and potential for manual data entry errors.
• Market Research: Market research identified Data Innovations LLC and its authorized distributor Four Point Technology LLC as potential sources. The procurement is being conducted under Simplified Procedures for Certain Commercial Items (FAR 12.201-1) due to the unique qualifications and nature of the acquisition.

This document indicates a sole-source justification for Data Innovations' Instrument Manager software. Bidders interested in providing similar laboratory middleware solutions or support services should note the specific reasons for brand-name restriction and the existing system's requirements. It also highlights that while software licenses and maintenance are being considered for brand-name, other products and services might be available through GSA or SEWP, but maintenance & support is open market.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, prepared in accordance with FAR Part 12 and simplified acquisition procedures. The Department of Veterans Affairs, Network Contracting Office 16, is seeking quotes for "Data Innovations Instrument Manager Brand Name - License #075984 and License#347237". This announcement is the only solicitation, and no written solicitation will be issued.

The core requirement is for Data Innovations Instrument Manager Brand Name software licenses.

• Period of Performance: 5 (five) Years

• Place of Performance: John L. McClellan Memorial Veterans' Hospital, 4300 W. 7th St., Little Rock, AR 72205

• Evaluation Process: Lowest Price Technical Acceptable (LPTA)

• Questions Deadline: Submit via email to anthony.marion2@va.gov no later than March 25, 2026, 10:00 A.M. Central Time.

• Quotes Due: Submit electronically via email to anthony.marion2@va.gov no later than March 31, 2026, 10:00 A.M. Central Time.

• This requirement is unrestricted.

• NAICS Code: 541519 with a size standard of $34M.

• Solicitation documents incorporate provisions and clauses effective through Federal Acquisition Circular FAC 2026-01, FAR Deviation JAN 2026, VAAR DEVIATION FEB 2026, VAAM Alert 26-02, and Acquisition Policy Flash 26-26.

• Applicable provisions include FAR 52.212-1 (Introduction to Offerors) and FAR 52.212-2 (Evaluation – Commercial Items).

• Clause FAR 52.212-4 (Contract Terms and Conditions – Commercial Items) and its addendum also apply.

• Referenced attachments include "36C25626Q0527-Data Innovations- Instrument Manager-Brand Name- License-Software" and "Brand Name Justification-Data Innovations- Instrument Manager Software and Licenses".

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued in accordance with FAR Part 12 and Simplified Acquisition Procedures. It constitutes the only solicitation, and no written solicitation will be issued. The requirement is unrestricted, with the North American Industry Classification System (NAICS) code being 541519 with a size standard of $34M.

The core requirement is for the brand-name Data Innovations (DI) laboratory management system/license, specifically the Instrument Manager (IM) middleware system, for continued support and enhancement. This includes:

• Ongoing maintenance and support for production and test systems.

• Auto-verification license maintenance and support.

• 24/7 technical support.

• Troubleshooting, software patches, updates, and security fixes.

• Continuation of auto-verification workflow development and implementation of laboratory intelligence (Lab Intelligence) capabilities.

• Installation and configuration of the Lab Intelligence module for KPI visualization.

• Professional services and training as needed.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 5 years (Base period: August 1, 2026 - July 31, 2027, with four (4) one-year option periods).

• Place of Performance: John L. McClellan Memorial Veterans' Hospital, Little Rock, AR.

• Government Furnished Equipment (GFE)/Information (GFI): None.

• Questions Due: March 25, 2026, by 10:00 AM Central Time.

• Quotes Due: March 31, 2026, by 10:00 AM Central Time.

• Submission Method: Electronic copy via email to the Contracting Officer.

• Evaluation Process: Lowest Price Technical Acceptable (LPTA).

• Evaluation Factors: Technical capability and Price.

• Technical Volume: Must demonstrate capability to provide all necessary materials, labor, software, hardware, training, and support. Requires Original Equipment Manufacturer (OEM) authorization.

• Price Volume: Must complete the Price Schedule (Section B.2) and acknowledge all amendments.

• Unrestricted requirement.

• All questions must be submitted via email to Anthony Marion (anthony.marion2@va.gov).

• Quotes must be submitted electronically in Microsoft Word or Adobe Acrobat format.

• Offerors may be rejected for failure to comply with submission instructions.

Solicitation / RFP / RFQ

This solicitation is for the provision of Data Innovations Instrument Manager Brand Name software licenses and associated support services for the Central Arkansas Veterans Healthcare System (CAVHS) Laboratory. The contractor will provide all necessary materials, labor, software, hardware, training, and support to maintain and enhance the CAVHS laboratory interface system.

• System Support and Maintenance: Ongoing maintenance and support for production and test systems, including auto-verification license maintenance and 24/7 telephone technical support.

• Auto-Verification Continuation: Maintenance and support for existing auto-verification rule sets, parameters, and configurations.

• Laboratory Intelligence Implementation: Installation, configuration, and support for the Lab Intelligence module for KPI visualization, including specimen/test volume, turn-around time, quality control, and auto-verification rate monitoring.

• System Configuration and Enhancement: Support for server configuration, database migration, driver updates, mirroring functionality, high availability, disaster recovery, and interface connectivity with VistA and laboratory analyzers.

• Professional Services: Implementation support for upgrades, workflow rule development, training, and technical guidance.

• Training and Support: Initial and ongoing staff training on the IM system, auto-verification, and Laboratory Intelligence dashboards.

• Customer Service: 24/7/365 technical support with defined response and resolution times.

• Security: Compliance with VA records management laws, Privacy Act, HIPAA, and cybersecurity requirements. A Business Associate Agreement (BAA) is required if accessing Protected Health Information (PHI).

• Period of Performance: Base contract from August 1st, 2026, through July 31st, 2027, with four (4) one-year option periods.

• Place of Performance: Central Arkansas Veterans Healthcare System, Pathology and Laboratory Medicine Service, Little Rock, AR 72205.

• Response Date/Time: March 20, 2026, 10:00 AM Central Time, Chicago, USA.

• Vendor Credentials: Shall be reviewed and verified prior to finalization of award.

• Performance Monitoring: Based on technical support timeliness, execution of deliverables, responsiveness, quality of services, security compliance, and system uptime.

Not specified in the provided text.

• The solicitation number is 36C25626Q0527.
• NAICS Code: 541519, Product Service Code: DA10.
• No Government Furnished Equipment (GFE) or Information (GFI) will be provided.