DDWG PRE-EMPLOYMENT MEDICAL PHYSICALS

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation for services at Robins AFB.

• Required Immunizations: The government has not identified specific required immunizations. If required after award, a request for equitable adjustment would be submitted by the contractor for costs.
• Immunization Pricing: Immunizations will not be priced individually under a separate CLIN.
• Respiratory Assessment Pricing: A separate CLIN will not be provided for respiratory assessments, as they have historically not been required. If required after award, a request for equitable adjustment would be submitted by the contractor for costs.
• Vision Depth Perception Test: A basic routine eye exam will suffice for vision depth perception (Form C in the RFP).

These clarifications do not appear to alter any requirements, due dates, or submission rules, but provide specific guidance on medical testing and associated costs.

Amendment / Modification

• This document is Amendment 0003 to Solicitation SP3300-26-Q-0092.

• The solicitation is not extended.

• Question and Answers are attached.

• Item 14: Description of Amendment/Modification now includes "1. Question and Answers attached."

• No changes to proposal deadlines or submission requirements are indicated, other than the inclusion of attached Q&A.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding potential requirements for immunizations and the pricing structure for related services.

• Required Immunizations: The government has not identified specific required immunizations for work at Robins AFB facilities at this time. If immunizations become required after award, the contractor would submit a request for equitable adjustment to cover costs.
• Separate CLIN for Immunizations: The government will not consider pricing individual immunizations under a separate CLIN.
• Separate CLIN for Respiratory Assessments: Based on historical data and current requirements, respiratory exams have not been required. Therefore, a separate CLIN will not be provided. If a respiratory exam becomes required after award, the contractor would submit a request for equitable adjustment to cover costs.

This Q&A clarifies that specific immunizations are not currently mandated and that costs for any future required immunizations or respiratory assessments would be handled via a request for equitable adjustment, not through separate CLINs. This information is relevant for bidders in understanding potential cost factors and contract structure.

Amendment / Modification

• This amendment (0002) to Solicitation SP3300-26-Q-0092, dated 3/19/2026, is not extending the offer receipt date.

• It includes "Question and Answers attached" as part of the modification.

• Item 14, "DESCRIPTION OF AMENDMENT/MODIFICATION," specifically notes "1. Question and Answers attached."

• The amendment does not extend the offer receipt date. Bidders should review the attached Q&A for any potential impacts on their proposals.

Amendment / Modification

This document is Amendment 0001 to Solicitation SP3300-26-Q-0092, dated 3/19/2026. It is not extending the solicitation.

• Item 11: This item only applies to amendments of solicitations.

• Item 14: Description of Amendment/Modification.

• The solicitation's closing date and time for receipt of offers are not extended.

• Bidders must acknowledge receipt of this amendment prior to the specified hour and date. Failure to do so may result in rejection of the offer.

• If a bidder wishes to change an offer already submitted, the change must be made by telegram or letter, referencing the solicitation and this amendment, and must be received prior to the opening hour and date.

Performance Work Statement (PWS)

To establish requirements for providing pre-employment physical examinations for new hires of the Defense Logistics Agency (DLA) at Robins Air Force Base, Georgia, ensuring selected candidates meet necessary medical and physical standards.

The contractor shall provide professional medical services, facilities, equipment, and personnel to perform comprehensive physical examinations. Services include, but are not limited to:

• Routine physical examinations

• Audiograms (hearing tests)

• Vision screening

• Blood pressure and vital signs

• Respiratory assessments (if applicable)

• Drug testing (urinalysis)

• Immunizations (as required)

• Review of medical history

• Completion of required documentation

• Physicals must be performed within 5 business days of request.

• Results and documentation must be provided within 3 business days of exam completion.

• Contractor must ensure privacy and confidentiality of all medical records.

• Contractor must be certified and/or licensed in Georgia and comply with DOD and DLA medical standards.

• Performance will be evaluated based on timeliness, completeness, accuracy, professionalism, and compliance with privacy laws and medical standards.

• Period of Performance: See award.

• Place of Performance: Contractor's medical facility within reasonable distance to Robins Air Force Base. Facility must be licensed and comply with OSHA, HIPAA, and Georgia health codes.

• Contractor must provide all medical supplies, equipment, qualified/licensed personnel, and compliant facilities.

• Contractor must ensure secure transmission of medical documentation.

• Contractor personnel must comply with base access protocols for Robins Air Force Base.

• Candidate contact information

• Position descriptions or occupational requirements

• Necessary authorization or referral forms

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services, specifically pre-employment medical physicals for DLA Distribution Warner Robins, GA (DDWG). It is issued as a Request for Quote (RFQ) under solicitation number SP3300-26-Q-0092, prepared in accordance with FAR Part 12.

• Provision of pre-employment medical physicals in accordance with the Performance Work Statement (PWS).

• Services to be performed within a 20-mile radius of Warner Robins AFB, Georgia.

• Contract Type: Firm-Fixed Priced (FFP) purchase order.

• Period of Performance: One-year base period with two (2) one-year option periods.

• Estimated Value: Not specified, but quantities are estimated with fixed unit prices.

• Submission Method: Electronic quotes via email to brian.keckler@dla.mil. Facsimile and hard copy submissions will not be accepted.

• Closing Response Date: April 17, 2026, 1:00 PM EST.

• Evaluation Criteria: Lowest Technically Acceptable Price. Quotes will be evaluated for technical capability and past performance (acceptable/unacceptable). The lowest priced quote among technically acceptable offers will be selected. Award will be made on an all-or-none basis for all CLINs.

• Questions Deadline: Questions must be submitted via email to brian.keckler@dla.mil four calendar days before the closing date.

• This acquisition is a 100% Small Business Set-aside.

• NAICS Code: 621111 (Offices of Physicians (except Mental Health Specialists)) with a size standard of $16.0 million.

• Attachments referenced include: Performance Work Statement (Attachment 1), Schedule of Services (Attachment 2), Wage Determination (Attachment 3), and OF 178 (Attachment 4).

• Quotes must adhere to specific CUI marking requirements.

• Representations and Certifications must be completed in SAM.gov or submitted with the quote.

Form / Attachment / Pricing Sheet

This document is a pricing sheet detailing the estimated quantities and costs for services across a base year and two option years. It outlines the firm-fixed-price CLINs for pre-employment physical examinations and associated missed appointment rates.

• Base Year (July 1, 2026 - June 30, 2027):
  • CLIN 0001: Pre-Employment Physical Examinations (65 EA)
  • CLIN 0002: Missed appointment rate for CLIN 0001 (10 EA)
  • Total Firm-Fixed-Price: $0.0
• Option Year One (July 1, 2027 - June 30, 2028):
  • CLIN 1001: Pre-Employment Physical Examinations (65 EA)
  • CLIN 1002: Missed appointment rate for CLIN 1001 (10 EA)
  • Total Firm-Fixed-Price: $0.0
• Option Year Two (July 1, 2028 - June 30, 2029):
  • CLIN 2001: Pre-Employment Physical Examinations (65 EA)
  • CLIN 2002: Missed appointment rate for CLIN 2001 (10 EA)
  • Total Firm-Fixed-Price: $0.0

This document provides the estimated quantities for specific services required under the contract. Bidders should use this information to understand the scale of the pre-employment physical examination services and the associated missed appointment rate. Note that all unit and total prices are listed as $0.0 in this document, indicating that pricing details may be provided elsewhere or are to be determined by the bidder in their proposal.

Form / Attachment / Pricing Sheet

This document is the "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" for the state of Georgia, specifically for the counties of Baldwin, Bleckley, Crisp, Dodge, Dooly, Laurens, Macon, Putnam, Upson, Wilcox, and Wilkinson. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work covered by the Service Contract Act.

• Lists numerous occupational classifications with corresponding minimum hourly wage rates.
• Specifies required fringe benefits, including Health & Welfare rates.
• Includes notes on Executive Orders related to paid sick leave and minimum wage adjustments.
• Outlines the process for requesting additional classifications and wage rates (conformance process).

This document is crucial for bidders to understand the labor costs associated with performing services under a government contract in the specified geographic area. It dictates the minimum wages and benefits that must be paid to employees, directly impacting the cost proposal and overall bid competitiveness. Bidders must ensure their proposed wages and benefits meet or exceed these requirements.

Form / Attachment / Pricing Sheet

This document is the "Certificate of Medical Examination" (Optional Form 178), used to collect medical information for individuals undergoing pre-employment or continued employment medical examinations for federal positions. It is used to determine an individual's fitness for employment based on physical and medical requirements.

• Part A: Completed by the applicant/employee, including personal information, consent, and certification of accuracy.
• Part B: Completed by the appointing officer, detailing the purpose of the examination, position title, series, grade, and a description of the job's physical and environmental requirements.
• Part C: Completed by the examining physician, documenting examination findings for vision, hearing, and other physical aspects, and providing conclusions on the individual's ability to perform job duties.
• Part D: For agency medical officer review and recommendation.
• Part E: For agency human resources officer to document the final personnel action (hired, not selected, etc.).

This form is a standard requirement for certain federal positions. Bidders may encounter this form as part of the application or onboarding process for opportunities that require a medical examination. It outlines the types of medical information collected and the process for determining medical qualifications for a position.