Disposal of Waste Food and Bio Waste

Solicitation / RFP / RFQ

This solicitation seeks proposals for the Collection and Disposal of Waste Food and Bio Waste for USAG Baumholder. The services are required at Smith, Wetzel and Quartermaster Area in Baumholder, as well as at the Waterworks Areas in Hoppstadten and Pfeffelbach, Germany.

• Collection and disposal of Food Remainders (250,000 Liter base, with options up to 250,000 Liter per option year).

• Collection and disposal of Vegetable Waste (35,000 Liter base, with options up to 35,000 Liter per option year).

• Collection and disposal of packed, outdated Food (250,000 Liter base, with options up to 250,000 Liter per option year).

• Collection and disposal of packed, outdated Meat (8,000 Liter base, with options up to 8,000 Liter per option year).

• Disposal of BIO Waste (3,000 Cubic Centimeter base, with options up to 3,000 Cubic Centimeter per option year).

• Pricing Arrangement: Firm Fixed Price for all line items.

• Period of Performance: Base period is July 10, 2026, to July 09, 2027. Option periods extend up to July 09, 2031.

• The contract will be a Firm Fixed-Price (FFP) contract.

• Quotes must be submitted electronically via email by the due date specified in Block 8.

• Quotes must be self-sufficient and respond directly to the solicitation requirements.

• Evaluation will be based on Technically Approved, SPRS, and Lowest Price.

• Key deadlines: Questions are due no later than 7 days prior to the solicitation close date.

• Offerors must be registered in the System for Award Management (SAM).

• The acquisition is listed as "UNRESTRICTED" with no specific set-aside indicated in the provided pages.

• The solicitation incorporates numerous FAR and DFARS clauses by reference.

• Attachment 1 is the Performance Work Statement (PWS).

• Attachment 2 is a W-14 template.

• Offerors must provide a Capability Statement, Demonstrated Experience, and Subcontractor/Teaming Arrangements.

• Supplier Performance Risk System (SPRS) will be used for risk assessment.

Amendment / Modification

This amendment provides:

• Responses to vendor questions and answers (refer to Attachment Question and Answers W564KV26QA029 for details).

• An updated Performance Work Statement (PWS) with a new link for iWATCH Training in section 1.23.3.

• Performance Work Statement (PWS) - updated.

• Attachment URL for PWS Disposal of Waste Food and Bio Waste changed from 13514442 to 14391672.

• Page count for PWS Disposal of Waste Food and Bio Waste changed from 'none' to 21 pages.

• All further questions must be submitted no later than 7 days prior to the solicitation close date of May 21, 2026.

• The solicitation close date remains May 21, 2026.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide for the disposal of bio waste for the Baumholder Military Community, USAG Rheinland-Pfalz, in accordance with applicable U.S. and German laws and regulations.

• Provide non-personal services for the disposal of waste food and bio waste.

• Includes pick-up, transportation, and disposal of bio waste.

• Services are to be performed on a regular basis (at least three times a week, with a minimum of 156 pick-ups per year) and on an "on-demand" basis (estimated three service calls per year).

• Pick-up points and types of waste are detailed in Attachment 1 and Attachment 2.

• Contractor shall provide all necessary collecting containers, which must be moveable, have well-sealing lids, and be cleaned to a minimum of 70°C hot water.

• Pick-up, transportation, and handling services for waste food at least three times a week.

• Scheduled service date for on-demand services to be within 15 working days of government contact.

• Containers must be functional, sanitary, and meet specific cleaning standards.

• Quantities stated in contractual positions are maximums and must not be exceeded.

• Contractor must inform COR when 80% of a maximum quantity is reached.

• Disposal must comply with German laws and regulations (Waste Management Act, Commercial Waste Ordinance, Bio Waste Ordinance).

• Contractor must report all damage caused by them and take necessary safety measures.

• Place of Performance: Smith, Wetzel and Quartermaster Area in Baumholder, as well as at the Waterworks Areas in Hoppstädten and Pfeffelbach.

• Operating Hours for Pick-ups: Monday to Friday, 5:00 a.m. to 8:00 p.m.; Saturday, 5:00 a.m. to 4:00 p.m.

• Bio waste disposal services during regular DPW working hours: Monday through Friday, 7:30 a.m. to 4:00 p.m.

• Contractor must develop and maintain a Quality Control Plan (QCP).

• Contractor must comply with Installation Access Control requirements and provide an Initial Installation Pass Log.

• Contractor personnel must undergo Anti-Terrorism (AT) Level I Training, OPSEC Training, and iWATCH Training.

• Contractor personnel must be identifiable with badges.

• Contractor must safeguard Government equipment and property.

• Contractor must comply with environmental protection directives and German law.

• Contractor must provide Key Personnel (Primary and Alternate POC).

• Contractor is responsible for obtaining all necessary licenses and permits.

• Utilities (water and electrical power) will be provided by the Government at no cost, but the Contractor must practice conservation.

• Contractor-furnished vehicles and equipment must display the company name and meet safety and environmental requirements.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation W564KV26QA029, clarifying requirements outlined in the Performance Work Statement (PWS).

• Anti-Terrorism Training (PWS 1.23.1): Training is available online in English. The provided link in the PWS is functional.
• OPSEC Training (PWS 1.23.2): Similar to anti-terrorism training, OPSEC training is available online in English via a functional link in the PWS.
• iWATCH Training (PWS 1.23.3): This is a community-focused, antiterrorism awareness program. Contractors and subcontractors must brief all employees within 30 days of award. Online training is possible, with details and links in section 1.23.3.
• Sealing Containers (PWS 5.2.1): Containers similar to normal garbage cans are sufficient if well-sealed. However, old grease requires containers with a rubber seal.
• German Business Registration: A U.S. LLC prime contractor is not required to have formal German business registration. It is sufficient if the performing subcontractor holds all necessary German environmental permits and certifications (e.g., Entsorgungsfachbetrieb under KrWG). Providing these certificates with the quote is highly preferred.

These clarifications do not appear to alter any major requirements or submission deadlines but provide essential details for bidder understanding and proposal preparation, particularly regarding training and environmental compliance.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide non-personal services for the disposal of waste food and bio waste within the Baumholder Military Community, USAG Rheinland-Pfalz, in accordance with applicable U.S., German, and municipal laws and regulations.

• Provide pick-up, transportation, and disposal services for waste food and bio waste.

• Services are to be performed at least three times a week, with a minimum of 156 pick-ups per year.

• On-demand services for bio waste removal and disposal are also included, with an estimated three service calls per year.

• Contractor is responsible for providing all necessary personnel, equipment, and devices.

• Containers must be provided by the contractor, be moveable, and have well-sealing lids. Containers must be cleaned to a minimum of 70°C hot water.

• Pick-up points and types of waste are detailed in Attachment 1 and Attachment 2.

• Pick-up, transportation, and handling services for waste food must be performed at least three times a week on a regular basis.

• Scheduled service dates for bio waste disposal must be within fifteen (15) working days after the contractor is contacted by the Government.

• Contractor must inform the Contracting Officer's Representative (COR) immediately when 80% of a maximum quantity has been reached.

• All required collecting containers must be provided by the Contractor and meet specific functional and sanitary requirements.

• Disposal of waste and its removal must comply with applicable German laws and regulations.

• Contractor must report all damage caused by them and take necessary safety measures.

• Accompanying documents for picked-up quantities must be submitted with invoices for approval.

• The work will be performed at Smith, Wetzel and Quartermaster Area in Baumholder, as well as at the Waterworks Areas in Hoppstädten and Pfeffelbach.

• Regular DPW working hours are Monday through Friday, 07:30 a.m. to 04:00 p.m. for bio waste disposal.

• Contractor must develop and maintain a Quality Control Plan (QCP).

• Contractor must comply with all applicable environmental protection directives.

• Contractor personnel must complete Anti-Terrorism (AT) Level I Training, OPSEC Training, and iWATCH Training.

• Contractor personnel must obtain necessary installation access and identification badges.

• Contractor must comply with German laws regarding authorization to do business and work permits for employees.

• Utilities (water and electrical power) will be provided by the Government at no cost.

• Contractor must instruct employees in utilities conservation practices.

• Contractor vehicles and equipment must be clearly marked and meet all local and Host Nation traffic, safety, and environmental requirements.

• Contractor must provide background checks for personnel.

• Contractor shall attend and participate in meetings, conferences, and briefings as required.

Form / Attachment / Pricing Sheet

This document, Form W-14, is a Certificate of Foreign Contracting Party Receiving Federal Procurement Payments. It is used by foreign entities to provide information to the acquiring agency regarding their status for tax purposes related to federal procurement payments. Bidders may need to complete or understand this form if they are a foreign contracting party.

• Part I: Identification: Collects information about the foreign contracting party and the acquiring agency, including names, addresses, and contract numbers.
• Part II: Exemption Based on an International Agreement: Allows for claiming relief from tax under section 5000C pursuant to an international agreement (e.g., a tax treaty).
• Part III: Exemption Based on an International Procurement Agreement or Goods/Services Produced/Performed in the United States: Addresses exemptions related to international procurement agreements or the origin of goods/services.
• Part IV: Explanation: Requires detailed explanations for exemptions claimed in Part II or Part III, including the specific agreements and basis for entitlement.
• Part V: Certificate: A sworn statement by the foreign person or their authorized representative, certifying the accuracy of the information and acknowledging tax obligations.

Foreign entities bidding on opportunities may be required to complete and submit this form to the acquiring agency to ensure correct tax treatment of payments. Understanding the requirements of this form is crucial for foreign bidders to comply with U.S. federal procurement regulations and tax laws.

Solicitation / RFP / RFQ

This solicitation seeks proposals for the Collection and Disposal of Waste Food and Bio Waste for USAG Baumholder. The services are to be performed at Smith, Wetzel and Quartermaster Area in Baumholder, as well as at the Waterworks Areas in Hoppstadten and Pfeffelbach, Germany.

• Collection and Disposal of Food Remainders (250,000 Liter base, with option years)

• Collection and Disposal of Vegetable Waste (35,000 Liter base, with option years)

• Collection and Disposal of packed, outdated Food (250,000 Liter base, with option years)

• Collection and Disposal of packed, outdated Meat (8,000 Liter base, with option years)

• Disposal of BIO Waste (3,000 Cubic Centimeter base, with option years)

• Performance will be in accordance with a Performance Work Statement (PWS).

• Product Service Code: S205 for all listed services.

• Contract Type: Firm Fixed-Price (FFP)

• Period of Performance: Base period runs from 10 Jul 2026 to 09 Jul 2027. Option years extend performance through 09 Jul 2031.

• The contract includes options to extend services and the term of the contract, with a total duration not to exceed 60 months.

• Offer Due Date: 21 May 2026, 12:00 PM Local Time (Central European Time).

• Quotes must be submitted via email to Ms. Maryanne Peck (maryanne.e.peck.civ@army.mil) and Mr. Ricardo Colon Acevedo (ricardo.colonacevedo.civ@army.mil).

• Evaluation Criteria: Technically Approved, SPRS, and Lowest Price.

  • Technically Approved: Requires a Capability Statement demonstrating ability to meet PWS requirements, active CAGE code, POC information, demonstrated experience, and subcontractor arrangements. Quotes must meet all sub-factor criteria to be acceptable.
  • SPRS: Government will consider Supplier Performance Risk and Item Price Risk based on information in the Supplier Performance Risk System (SPRS). Ratings of Green, Purple, Blue, or Black are acceptable.
  • Lowest Price: Total Evaluated Price (TEP) will be calculated, including base and option years. Price will not be scored but evaluated for reasonableness. Unbalanced option prices may result in an unacceptable quote.

• Quotes must be self-sufficient and respond directly to the solicitation.

• Questions due no later than 7 days prior to the solicitation close date.

• This acquisition is unrestricted.

• NAICS Code: 562219

• Size Standard: Not specified, but likely related to NAICS code.

• The solicitation incorporates numerous FAR and DFARS clauses by reference. Key clauses include those related to contract terms and conditions, payment, invoicing (WAWF), and various prohibitions and representations (e.g., covered defense telecommunications, foreign procurements, Buy American).

• A Performance Work Statement (PWS) is provided as Attachment 1.

• A W-14 template is attached for foreign registered SAM vendors.

• Offerors must be registered in SAM.gov.

• The contract is intended for Firm Fixed Price (FFP) award.