41--ELECTRIC FURNACE CONVERSION-QTRS 63 & 17

Amendment / Modification

• This amendment adds a document containing photographs of electrical panels and information regarding their distance to the unit.

• The purpose of this addition is to assist vendors in preparing accurate quotes.

• The amendment adds supplementary visual and contextual information relevant to the opportunity.

• The due date for quotes remains Friday, April 3, 2026.

• The Period of Performance is noted as 04/15/2026 to 05/15/2026.

Form / Attachment / Pricing Sheet

This document contains photographs and identifying information for electrical panels in two houses (House #17 and House #63). It appears to be an attachment providing visual context for the electrical systems within these properties.

• House #17 (2,068 sq ft): Includes images of the electrical panel and notes the distance between the panel and the unit is 20 ft. The panel shows labels for various circuits such as "KIT," "MAIN DISCONNECT," and others that are partially obscured or handwritten.
• House #63 (1,396 sq ft): Includes images of the electrical panel and notes the distance between the panel and the unit is 27 ft. This panel is labeled "MAIN" and has clearly marked circuits for "Hot Water HEATER," "Furnace," "Kitchen/Front Room Outlets," "Basement Lights," "West Bedroom Outlets," "Basement Outlets," "East Bedroom Outlets," and "Air Handler." It also includes a "220 Dryer Circuit."

This information is relevant for bidders assessing the scope of work related to electrical systems in these specific houses. It provides visual documentation of existing electrical panel configurations, circuit labeling, and distances to units, which can inform planning, material estimation, and site assessment for any related contracting opportunity.

Amendment / Modification

• Adds a document containing photographs of the existing furnace systems to assist vendors in preparing accurate quotes.

• Extends the due date for quotes to Friday, April 3, 2026.

• The solicitation document itself is amended.

• The deadline for submitting quotes has been extended to Friday, April 3, 2026.

• The Period of Performance remains 04/15/2026 to 05/15/2026.

Form / Attachment / Pricing Sheet

This document contains photographs of the mechanical systems (furnaces, water heaters, ductwork) within two specific houses: House #17 (2,068 sq ft) and House #63 (1,396 sq ft).

• Visual documentation of existing HVAC and water heating equipment.
• Images show furnaces, water heaters, and associated ductwork and piping.
• Includes labels for house number and square footage.

These photographs provide visual context for the current state of mechanical systems in the specified properties. Bidders may use these images to assess the existing conditions, understand the scope of potential replacement or upgrade work, and inform their bidding strategy for any related solicitations.

Statement of Work (SOW)

To convert existing fuel oil furnaces to electric furnaces in two Government Quarters Buildings (#17 and #63) at the Standing Rock Agency, Bureau of Indian Affairs.

• Removal of Existing Equipment: Disconnect, remove, and properly dispose of existing fuel oil furnaces and associated components, including all waste and debris, in compliance with state and local laws. Cap or secure utilities as necessary.

• Furnish New Equipment: Provide new electric furnaces of equal or greater capacity and efficiency for each house. Estimated sizing: House #17 (approx. 3-ton unit), House #63 (approx. 2.5-ton unit). Equipment must be new, unused, and suitable for the application, compatible with existing systems unless modifications are approved.

• Installation: Install new electric furnaces, including sheet metal work for duct integration, electrical connections, connection to existing ductwork, electrical service, thermostat wiring, condensate drain, and venting systems. Provide all necessary transitions, fittings, supports, fasteners, insulation, and sealants. Modify ductwork, piping, or wiring as required for proper operation and code compliance.

• Electrical and Mechanical Work: Provide all electrical connections, disconnects, conduit, and wiring. Install condensate drain piping with proper slope and trap. Verify combustion air and exhaust venting. Install a new thermostat.

• Startup and Testing: Test all operating modes, verify correct airflow, thermostat operation, and safety controls. Adjust system settings as necessary.

• Location: House #17 (2068 sq ft) and House #63 (1396 sq ft), Standing Rock Agency, Fort Yates, North Dakota.

• Timeframe: Project completion within 30 days of the Notice to Proceed.

• Work Hours: Monday – Friday, 6:30 AM – 4:00 PM MT, unless otherwise approved by the Contracting Officer’s Representative (COR).

• Codes and Standards: Compliance with International Mechanical Code (IMC), International Fuel Gas Code (IFGC), National Electrical Code (NEC), North Dakota state and local codes, and Standing Rock Agency safety and environmental guidelines.

• Safety: Compliance with OSHA requirements and safety policies. Contractor is responsible for site safety and use of appropriate Personal Protective Equipment (PPE).

• Submittals: Manufacturer’s specifications and warranty information prior to installation; startup and testing documentation upon completion.

• Warranty: Manufacturer warranties apply; Contractor warrants workmanship and installation for a minimum of one (1) year.

• Communications: COR is the main point of contact. Changes to contract terms must be directed by the Contracting Officer (CO).

• Government Furnished Items: Electric and water are available on-site. No other Government Furnished Items will be provided.

• Acceptance: Work accepted upon verification of operational furnaces, calibrated thermostat, submission of documentation, and site restoration.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial construction services, specifically the "ELECTRIC FURNACE CONVERSION-QTRS 63 & 17" project. The government is procuring the replacement of furnaces in Quarters 63 and 17.

• Replacement of furnaces in Quarters 63 and 17.

• The work involves modification of equipment related to plumbing, heating, and waste disposal.

• Contract Type: Firm-Fixed-Price (FFP) Purchase Order.

• Period of Performance: 60 days, anticipated to start on 04/01/2026 and end on 05/01/2026.

• Estimated Value: Not explicitly stated, but the NAICS code (238220) has a small business size standard of $16.5M.

• Quotation Due Date and Time: March 31, 2026, 1700 CD Local Time.

• Submission Method: Quotes must be submitted electronically via email to crystal.keys@bia.gov.

• Evaluation Criteria: Lowest price technically acceptable (LPTA). Technically unacceptable quotes will not be considered.

• Key Deadlines: Contractor inquiries are due by March 23, 2026, 5:00 PM Central Time.

• This requirement is set-aside 100% for Small Business.

• This solicitation is a combined synopsis/solicitation; no separate written solicitation will be issued.

• The document incorporates FAR and DIAR clauses by reference. Full text is available upon request or electronically.

• Payment will be made via the Invoice Processing Platform (IPP).

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for building construction projects in Sioux County, North Dakota. It provides prevailing wage rates and fringe benefits for various construction trades, as required by federal regulations for government contracts.

• General Decision Number: ND20260017 (supersedes ND20250017)
• Effective Date: January 30, 2026
• County: Sioux County, North Dakota
• Construction Type: Building (excluding single-family homes and apartments up to 4 stories).
• Trades and Rates: Lists specific wage rates and fringe benefits for various trades including Boilermaker, Electrician, Ironworker, Cement Mason, Plumber, Pipefitter, Sprinkler Fitter, Sheet Metal Worker, Bricklayer, Carpenter, HVAC Mechanic, Insulator, Laborer, and various Operators.
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage).
• Appeals Process: Outlines the process for appealing wage determinations.

Bidders must use these prevailing wage rates and fringe benefits when preparing their proposals for any federal or federally-assisted building construction projects in Sioux County, North Dakota, that are subject to the Davis-Bacon Act. This ensures compliance with labor standards and fair compensation for workers.