Follow-On Administrative Support Services

Questions & Answers / Clarifications

This document provides clarifications and answers to questions submitted by potential bidders regarding Solicitation N6426726R3002.

• Key Personnel: The government has not designated key personnel, despite requirements for resumes for each position. Bidders should refer to Attachment 02 (Personal Qualifications) and Section A, item #6 of the Solicitation.
• Proposal Formatting: The 12-point Times New Roman font requirement applies to headers and footers. Call-out boxes and tables are considered graphics and may use a smaller font size (9 point). Hyperlinks (internal or external) are not permitted.
• File Naming Convention: Bidders should refer to Section L, Attachment 23, paragraph 2.5 for file naming conventions, which allows for "other useful identifying information" beyond the specified format.
• Contract Type: The award will be a Cost-Plus-Fixed-Fee Level-of-Effort (CPFF LOE) Task Order. Amendment 0001 is forthcoming to clarify this.
• Transition Plan: Phase-in support begins at award for 30 calendar days. The period of performance begins 05/28/2026.
• Labor Hours Discrepancy: An amendment (0001) is forthcoming to correct discrepancies in hours for Secretary III and Program Manager II between Attachment 01 (LOE) and Attachment 02 (Personnel Qualifications).
• Government-Provided Laptops: Laptops will be provided for filled positions.
• Past Performance: Offerors should provide three recent past performance references (within the last 5 years) relevant to the solicitation's PWS/SOW. Past performance information should be provided in accordance with Attachment 09.
• Organizational Conflict of Interest (OCI): If no OCI exists, an affirmative statement is required in the cover letter, along with the corporate policy for resolving OCIs.

Several clarifications indicate that Amendment 0001 is forthcoming to address contract type, labor hour discrepancies, and zip code corrections. Proposal formatting and content requirements have been clarified, but page limitations for Element B (Management Approach) remain at 10 pages. The proposal due date will not be extended.

Questions & Answers / Clarifications

This document provides responses to industry questions regarding Solicitation N6426726R3002.

• Key Personnel Requirement: The government clarified that key personnel are not designated for this solicitation. Bidders should refer to Section A, item #6 of the Solicitation and Attachment 02 (Personal Qualifications) for confirmation. While Section 3.1.3 Element C requests resumes for each position, the government has not identified specific key personnel.
• File Naming Convention: The file naming convention specified in Section L, Attachment 23, paragraph 2.5 is to be used. Paragraph 3.0 of the Proposal Organization and Content does not conflict; it provides additional organizational context as applicable.

These clarifications address potential ambiguities regarding personnel requirements and proposal formatting, ensuring bidders understand the correct approach for submission.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for providing general administrative support services to the Naval Surface Warfare Center, Corona Division (Corona Division) and its designated laboratories: Acquisition and Readiness Assessment (AR), Performance Assessment (PA), and Range Systems Engineering (RS).

• Perform office-related duties including operating office equipment, filing, word processing, mail distribution, and reception.

• Screen phone calls, incoming correspondence, and visitors.

• Provide telephone coverage Monday through Friday, 0800-1600 local time.

• Arrange meetings and events, ensuring agendas, security clearances, and briefing materials are prepared.

• Update telephone lists and coordinate office relocations via ServiceNow.

• Assist with building representative duties for facility maintenance and safety measures.

• Provide data entry for reports, charts, and metrics.

• Prepare monthly progress, status, and management reports, including program tasking and potential problem areas.

• Provide monthly financial reports on funding status, labor expended, and Other Direct Costs (ODC).

• Provide a personnel roster of all Prime and Subcontractor personnel.

• Submit reports on contractor organization, functions, duties, responsibilities, management procedures, and policies.

• Notify the Government when contractors enter or separate from the contract/Task Order.

• Track and report completion status of mandatory training.

• Proofread, format, and edit official correspondence.

• Prepare documents, minutes, and action item tracking for meetings and teleconferences.

• Collect information for routine inquiries and refer non-routine requests.

• Provide data entry and review of Government employee timekeeping information.

• Arrange travel, prepare authorizations, assist with travel claims, and review travel documentation.

• Assist, coordinate, and send security clearance and other documentation for Government personnel.

• Input shipping data into Navy ERP and ensure items are wrapped/packaged according to local policy.

• Compile supply orders for Government submission.

• Maintain recurring internal reports (time/leave, equipment, correspondence, training plans).

• Complete records management tasks, including labeling folders and files.

• Submit Accident Incident Reports for unusual or non-routine incidents.

• Monthly progress, status, and management reports (CDRL A001).

• Monthly financial reports (CDRL A002).

• Personnel roster (CDRL A003).

• Reports on organization, functions, duties, responsibilities, management procedures, and policies (CDRL A005).

• Notification of contractor entry/separation (CDRL A006).

• Training completion status report (CDRL A007).

• Accident Incident Report (CDRL A004).

• Management Plan (CDRL A005).

• Performance and Cost Report (CDRL A002).

• Certification/Data Report (CheckIn / CheckOut) (CDRL A006).

• Training Planning Process Methodology (TRPPM) Report (CDRL A007).

• Not explicitly stated in the provided text, but implies ongoing support for Corona Division and its laboratories.

• Contractor must possess a final SECRET Facility Clearance Level (FCL).

• Contractor personnel must obtain and maintain a SECRET clearance level.

• Personnel must possess the skill and training identified in the LOE Attachment 01 and personnel qualification requirements Attachment 02.

• Management of Government Furnished Property (GFP) in accordance with applicable regulations and contract/Task Order. This includes property management, and integration of GFP into the project scope.

Form / Attachment / Pricing Sheet

This document outlines the "Level of Effort (LOE)" for Administrative Support Services, detailing the breakdown of labor hours required for the follow-on contract. It serves as a pricing and resource planning tool.

• Labor Categories: Lists specific roles such as Secretary II/III (Administrative Assistant) and Program Manager II.
• Locations: Specifies various government sites across different states (CA, SC, NC, NV, FL, VA, AZ).
• Hours Breakdown: Details the total hours required for each labor category across the base year and four option years, distinguishing between regular and overtime hours.
• Full-Time Equivalent (FTE): Indicates that 1,912 hours constitute one FTE.

This document is crucial for bidders to understand the anticipated labor effort and associated costs for the opportunity. It provides a detailed view of the staffing requirements, including the types of personnel, their locations, and the estimated hours needed over the contract period, which directly informs proposal pricing and resource allocation strategies.

Solicitation / RFP / RFQ

This is an advance notice/pre-solicitation for follow-on administrative support services for the Naval Surface Warfare Center, Corona Division. The anticipated task order will provide administrative support services for the Corona Division's Acquisition and Readiness Assessment (AR), Performance Assessment (PA), and Range Systems Engineering (RS) Departments at designated laboratory locations.

• Administrative support services.

• Contract Type: Cost-Plus-Fixed-Fee Level-of-Effort.

• Award Basis: Best value/trade-off.

• Period of Performance: Anticipated to include a 12-month base period and four (4) 12-month option periods.

• Solicitation issued: February 2026

• Proposals due: March 2026

• Task Order award: May 2026

• The task order will be set-aside, competed, and limited to all eligible 8(a) SeaPort NxG Multiple Award Contract current holders.

• This notice is in response to a sources sought notice issued on 05 November 2025 via SeaPort Next Generation (NxG).

• The incumbent contractor is VSolvit LLC under Contract/Task Order No. N6426719F3003.