W911RX26QA0340003 - Ft Bliss Catholic Priest Services

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure Catholic Priest Services at Fort Bliss, Texas. The 923rd Battalion/Mission and Installation Contracting Command, Installation Support Division, Fort Riley, Kansas, intends to solicit and award a single contract. This announcement constitutes the only solicitation; no separate written solicitation will be issued.

Services include but are not limited to:

• Attend planning and coordination meetings

• Weekend Masses

• Holy Day Masses

• Penance Services

• Confessions

• Baptism Preparation

• Baptism Sacraments

• Baptism Records

• Confirmations

• Pastoral Care and Counseling

• Pre-matrimonial Counseling

• Matrimony

• Annulment Counseling

• Funerals and Burials

• Anointing of the Sick

• Emergency On Call Coverage

• Maintain a log of work performed

• Contract Type: Firm Fixed Price

• Period of Performance: Base one-year period with four (4) option years. Anticipated start date for the base period is June 1, 2026.

• Estimated Workload: Monthly quantities are estimates only and not a representation of required quantities.

• Submission Deadline: Offers are due by 10:00 AM CST on May 22, 2026, to the Contract Specialist, Ms. Patricia Barth (patricia.j.barth3.civ@army.mil).

• Evaluation Criteria: Offers will be evaluated based on FAR 52.212-2. Specific criteria include:

  1. Signed Addendum 1, FAR 52-212-1 Instructions to Offerors, and any amendments.
  2. Priest resume indicating ordained status and endorsement by the Archdiocese of Military Services (AMS).
  3. Proof of faculties for all personnel and completed background check per DoDI 1402.5.
  4. Compliance with Minimum Requirements for the Pastoral Care of Catholic Personnel.
  5. Copy of FAR & DFARS Report from sam.gov.

• Evaluation Method: Lowest Price Technically Acceptable (LPTA).

• This requirement is solicited under NAICS code 813110.

• It is set-aside 100% for Small Businesses.

• Funds are not presently available for this contract.

• The Government reserves the right to cancel this solicitation.

• Questions must be submitted in writing via email no later than 10 calendar days after solicitation release.

Amendment / Modification

This amendment modifies the solicitation W911RX26QA034, originally dated 22 APR 2026, to change the Period of Performance (POP) start date for multiple CLINs/SLINs/ELINs and Option Line Items.

• The primary change is to the Period of Performance (POP) for all listed CLINs/SLINs/ELINs (0001-0021) and Option Line Items (1001-4021).

• The Period of Performance for CLINs 0001-0021 has been changed from '01 Jun 2026 to 31 May 2027' to '15 Jun 2026 to 14 Jun 2027'.

• The Period of Performance for Option Line Items 1001-1021 has been changed from '01 Jun 2027 to 31 May 2028' to '15 Jun 2027 to 14 Jun 2028'.

• The Period of Performance for Option Line Items 2001-2021 has been changed from '01 Jun 2028 to 31 May 2029' to '15 Jun 2028 to 14 Jun 2029'.

• The Period of Performance for Option Line Items 3001-3021 has been changed from '01 Jun 2029 to 31 May 2030' to '15 Jun 2029 to 14 Jun 2030'.

• The Period of Performance for Option Line Items 4001-4021 has been changed from '01 Jun 2030 to 31 May 2031' to '15 Jun 2030 to 14 Jun 2031'.

• All other terms and conditions of the original solicitation remain unchanged.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure Catholic Priest Services at Fort Bliss, Texas. The 923rd Battalion/Mission and Installation Contracting Command intends to award a single contract for these services. This announcement serves as the sole solicitation; no separate written solicitation will be issued.

• Provision of Catholic Priest Services at Fort Bliss, Texas.

• Services include but are not limited to:

  • Attend planning and coordination meetings
  • Weekend Mass
  • Holy Day Mass
  • Penance Service
  • Confession
  • Baptism Preparation
  • Baptism Sacrament
  • Baptism Record
  • Confirmation
  • Pastoral Care and Counseling
  • Pre-matrimonial Counseling
  • Matrimony
  • Annulment Counseling
  • Funerals and Burials
  • Anointing of the Sick
  • Emergency On Call Coverage
  • Weekday Mass
  • Assess and Advise
  • Special Masses
  • Maintain a log of work performed
  • Invoice

• Personnel must be ordained Catholic Priests, in good standing with their diocese/religious order, and endorsed by the Archdiocese of Military Services (AMS).

• Proof of "Virtus" training (mandated by the USCCB) is required for those ministering to children.

• Personnel must possess "bona fide faculties" from their diocesan bishop/religious superior and receive final approval from the Archdiocese for Military Services, USA.

• A completed background check consistent with DoDI 1402.5 procedures is required.

• Offerors must provide a resume for the Priest, indicating ordination and endorsement.

• Offerors must provide written proof of faculties and background check for all personnel.

• Offerors must comply with the "Minimum Requirements for the Pastoral Care of Catholic Personnel" published by the Archdiocese of Military Services, USA.

• Offerors must attach a copy of their FAR & DFARS Report from sam.gov.

• Contract Type: Firm Fixed Price

• Period of Performance: Base one-year period with four (4) option years.

• Anticipated start date for the base period: June 1, 2026.

• Monthly quantities are estimates only.

• Submission Deadline: May 22, 2026, 10:00 AM CST.

• Submission Method: Email to the Contract Specialist, Ms. Patricia Barth (patricia.j.barth3.civ@army.mil).

• Evaluation Criteria: FAR 52.212-2 applies. Evaluation will be based on:

  • Technical Acceptability
  • Past Performance
  • Price

• Proposals will be evaluated using a Lowest Price Technically Acceptable (LPTA) method.

• All questions must be submitted in writing via email no later than 10 calendar days after solicitation release.

• Signed Addendum 1, FAR 52-212-1 Instructions to Offerors, and any amendments posted to beta.sam.gov must be returned signed to be acceptable.

• This requirement is solicited under NAICS code 813110.

• It is set-aside 100% for Small Businesses.

• Funds are not presently available for this contract.

• The Government reserves the right to cancel this solicitation.

• Invoices should reflect actual quantities performed.

• Offerors are cautioned that taking an exception to requirements may render the proposal ineligible for award.

Amendment / Modification

This amendment modifies the solicitation W911RX26QA034 by updating the CLIN structure, Performance Work Statement (PWS), TE3 - Workload data, and providing answers to questions.

• CLIN structure updated.
• PWS updated.
• TE3 - Workload data updated.
• Questions and Answers provided.

This amendment does not appear to change the proposal submission deadline or evaluation factors, but bidders should review the updated PWS and workload data for any impact on their proposals.

Form / Attachment / Pricing Sheet

This document, "TE3 - Estimated Workload Data," is an exhibit providing a detailed breakdown of estimated annual workload hours for various tasks associated with the opportunity. It serves to inform potential bidders about the expected time commitment for different services.

• Itemized Tasks: Lists specific activities such as "Attend planning and coordination meetings," "Weekend Mass," "Confession," "Funerals and Burials," "Emergency On call coverage," and "Weekday Mass."
• Estimated Quantity (Hours): Provides both a base quantity and the total estimated hours per year for each task.
• Examples of Hours:
  • Weekend Mass: 250 instances, estimated at 375 hrs./yr.
  • Confession: 104 instances, estimated at 104 hrs./yr.
  • Emergency On call coverage: 365 instances, estimated at 365 hrs./yr.
  • Weekday Mass: 260 instances, estimated at 260 hrs./yr.
• Unused Items: Several items are marked as "Not Used."

This data is crucial for bidders to accurately estimate the resources, staffing, and costs required to fulfill the contract requirements. It provides a quantitative basis for understanding the scope of services and developing a competitive proposal.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation, clarifying aspects of the contract requirements and expectations.

• Work Schedule: Concerns about a 7-day work week and proposed 5-day schedule (Wednesday-Sunday, 6 hours/day) are addressed by referring to the updated PWS (Part 1.4.3 for workdays/hours and Part 5 for specific tasks). Vendors are directed to use attachment TE3 – Estimated Workload Data for hour estimates and to price proposals within the provided range, adhering to Federal Government wage determination minimums.
• Mandatory Training: The ability for priests to attend mandatory Military Archdiocese trainings (annual and bi-annual) is confirmed. Time will be set aside for this training with minimal impact on regular duties. The document acknowledges that the 2031 training might fall outside the contract window depending on its specific terms.

This Q&A document clarifies work hours, workload estimation, and training accommodation, which may influence how vendors prepare their proposals and understand the scope of work. Vendors should consult the referenced PWS sections and attachments for detailed information.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide non-personal Clergy-Catholic-Priest services to support the Fort Bliss Catholic population, ensuring the free exercise of religion for military personnel, family members, and authorized civilians.

• Provide Catholic Priest services, including regular and special masses, sacraments, and confessions.

• Services must be performed by an ordained Catholic Priest endorsed by the Archdiocese for the Military Services (AMS).

• The contractor shall not duplicate duties currently performed by Unit Ministry Team members, government civilians, or volunteers.

• Work hours will vary based on the approved Calendar of Events and scheduled tasks.

• Services may be performed at Fort Bliss, TX, and White Sands Missile Range.

• Services must be conducted in accordance with Army Regulation 165-1, AMS Priests' Manual, and Installation Chaplain Policies.

• Contractor must develop and maintain a Quality Control Plan (QCP).

• Government will evaluate performance using a Quality Assurance Surveillance Plan (QASP).

• Specific tasks include:

  • Planning and coordination meetings
  • Weekend Masses (approx. 250/year)
  • Holy Day Masses (approx. 8/year)
  • Penance Services (approx. 2/year)
  • Confessions (approx. 104/year)
  • Baptism Preparation and Sacraments
  • Confirmation Preparation and Sacraments
  • Pastoral Care and Counseling
  • Pre-matrimonial and Matrimony Counseling
  • Annulment Counseling
  • Funerals and Burials
  • Anointing of the Sick
  • Emergency On-Call Coverage (approx. 365 days/year)
  • Weekday Masses (approx. 260/year)
  • Assess and Advise Garrison Chaplain
  • Special Masses
  • Maintain work log and submit invoices.
  • Maintain English language proficiency (ILR Level 3).

• Base Year: 20FEB2026 to 19FEB2027

• Four (4) 12-month option years, extending to 19FEB2031.

• A six-month extension is possible.

• Primary performance at Fort Bliss, TX; may include White Sands Missile Range.

• Contractor must be a Catholic, confirmed and in good standing, with 2 years of experience in Catholic programming.

• Experience in military chapel programs is preferred.

• Contractor personnel must possess a current driver's license and vehicle insurance if operating vehicles on installation.

• All contractor employees must complete AT Level I training within 30 days of contract start.

• Background checks are required for all personnel.

• Contractor personnel must present a neat, clean, and business-like appearance.

• Contractor personnel must communicate with etiquette and refrain from offensive language.

• Specific screenings are required for personnel with regular/recurring or short-term/occasional contact with children.

• The government will provide chapels, office space, utilities, minimum equipment, and transportation to restricted areas.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure Catholic Priest Services at Fort Bliss, Texas. The 923rd Battalion/Mission and Installation Contracting Command is issuing this solicitation under Request for Quotation (RFQ) number W911RX26QA0340001.

• Provision of Catholic Priest Services at Fort Bliss, TX.

• Priests must be ordained Catholic Priests, in good standing with their diocese or religious order, and endorsed by the Archdiocese of Military Services (AMS).

• Proof of "Virtus" training (mandated by the US Conference of Catholic Bishops) is required for priests ministering to children.

• Priests must possess bona fide faculties from their diocesan bishop and religious superior, and meet final approval from the Archdiocese for Military Services, USA.

• A resume for the Priest, proof of faculties for all personnel, and a completed background check consistent with DoDI 1402.5 are required.

• Compliance with the "Minimum Requirements for the Pastoral Care of Catholic Personnel" published by the Archdiocese of Military Services, USA, is mandatory.

• Offerors must attach a copy of their FAR & DFARS Report from sam.gov.

• Contract Type: Firm Fixed Price.

• Period of Performance: Base one-year period with four (4) option years.

• Anticipated start date for the base period: June 1, 2026.

• Monthly quantities listed in Technical Exhibit 3 are estimates only.

• Submission Deadline: 10:00 AM CST, May 22, 2026.

• Proposals must be submitted via email to the Contract Specialist, Ms. Patricia Barth (patricia.j.barth3.civ@army.mil).

• Evaluation Criteria: The following criteria will be used: Price, Technical Acceptability, and Past Performance.

• Proposals must be technically acceptable and the lowest priced to be considered for award (Lowest Price Technically Acceptable - LPTA).

• Offerors must be registered in the System for Award Management (SAM).

• Questions must be submitted in writing via email no later than 10 calendar days after release of solicitation.

• This requirement is solicited under NAICS code 813110.

• It is a 100% Small Business set-aside.

• Funds are not presently available for this contract.

• The Government reserves the right to cancel this solicitation.

• Offerors are cautioned that taking an exception to requirements may render their proposal ineligible for award.

Amendment / Modification

This amendment modifies the solicitation W911RX26QA034 by extending the response due date and adjusting the period of performance for several CLINs.

Specifically:

• The Response Due Date has been extended from 06 May 2026 to 22 May 2026.

• The Period of Performance for CLIN 0001 has been changed from 15 May 2026 to 14 May 2027, to 01 Jun 2026 to 31 May 2027.

• The Period of Performance for CLIN 1001 has been changed from 15 May 2027 to 14 May 2028, to 01 Jun 2027 to 31 May 2028.

• The Period of Performance for CLIN 2001 has been changed from 15 May 2028 to 14 May 2029, to 01 Jun 2028 to 31 May 2029.

• The Period of Performance for CLIN 3001 has been changed from 15 May 2029 to 14 May 2030, to 01 Jun 2029 to 31 May 2030.

• The Period of Performance for CLIN 4001 has been changed from 15 May 2030 to 14 May 2031, to 01 Jun 2030 to 31 May 2031.

• Solicitation Response Due Date

• Period of Performance for CLINs 0001, 1001, 2001, 3001, and 4001.

• Bidders are granted additional time to submit their offers, with the new deadline being 22 May 2026.

• The delivery timelines for the specified CLINs have been adjusted.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide non-personnel Catholic Priest services to support the USAG Fort Bliss Catholic population, ensuring the free exercise of religion for military personnel, family members, and authorized civilians.

• Provide ordained Catholic Priest services, including regular and special masses, sacraments, and confessions.

• Services must be performed in accordance with the Roman Catholic Church guidelines, AMS Priests' Manual, Army Regulation 165-1, Army Pamphlet 165-18, and Installation Chaplain Policies.

• The contractor shall not duplicate duties currently performed by Unit Ministry Team members, DA Civilians, or volunteers.

• Specific tasks include:

  • Planning and coordination meetings
  • Weekend Masses, Holy Day Masses, Weekday Masses
  • Sacraments: Penance, Confession, Baptism (preparation and sacrament), Confirmation, First Communion, Anointing of the Sick, Matrimony, Annulment Counseling
  • Order of Christian Initiation of Adults (OCIA) instruction
  • Pastoral Care and Counseling
  • Recording of sacraments
  • On-call coverage for emergencies
  • Advising COR and Garrison Chaplain on Catholic aspects of religious support
  • Conducting special masses for various occasions
  • Maintaining a log of work performed
  • Submitting invoices monthly

• Services must be performed to the standards outlined in the PWS.

• Quality Control Plan (QCP) required for ensuring services meet contract requirements.

• Quality Assurance Surveillance Plan (QASP) used by the government to evaluate performance.

• Specific performance standards and Acceptable Quality Levels (AQLs) are detailed for each task, generally requiring 100% compliance.

• Period of Performance: One (1) Base Year of 12 months and four (4) 12-month option years, with a potential six-month extension.

• Base Year: 20FEB2026 to 19FEB2027

• Option Years: Through 19FEB2031

• Place of Performance: Primarily at Fort Bliss, TX, with potential performance at White Sands Missile Range.

• Non-personal services contract; no employer-employee relationship is created.

• Contractor personnel must be ordained Catholic Priests, confirmed, in good standing with the Catholic Church, and endorsed by the Archdiocese of Military Services (AMS).

• A resume and favorable background check are required prior to performance.

• Contractor must comply with specific training requirements (AT Level I, iWATCH, OPSEC).

• No security requirements for the position itself, but installation access may require background checks.

• Contractor is responsible for safeguarding government equipment and property.

• Contractor personnel must maintain a neat and professional appearance.

• Contractor personnel must communicate in English at Level 3 of the Interagency Language Roundtable (ILR).

• Government-furnished items include chapels, office space, utilities, and minimum equipment/supplies for services.

• Contractor-furnished items include all other necessary supplies, equipment, and facilities.

• Contract type: Firm Fixed Price.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure Catholic Priest Services at Fort Bliss, Texas. The requirement is being solicited under NAICS code 813110 and is 100% set-aside for Small Businesses.

• Provision of Catholic Priest Services at Fort Bliss, TX.

• Priests must be ordained Catholic Priests, endorsed by the Archdiocese of Military Services (AMS), and in "good standing" with their diocese or religious order.

• Priests must provide documentation of "Virtus" training prior to ministering to children.

• Priests must possess bona fide faculties and meet final approval with the Archdiocese for Military Services, USA.

• Contractor personnel must have appropriate skills for the tasks described in the Performance Work Statement (PWS).

• Contract type: Firm Fixed Price.

• Period of Performance: One base year with four (4) option years.

• Anticipated start date for the base period: May 15, 2026.

• Monthly quantities are estimates only.

• Proposals must be submitted via email to the addresses provided.

• Offers are due by 10:00 AM CST on May 6, 2026.

• Questions must be submitted in writing via email no later than 10 calendar days after solicitation release.

• Evaluation will be based on a Lowest Price Technically Acceptable (LPTA) basis, considering Price, Technical Capability, and Past Performance.

• Proposals must be Microsoft compatible and virus/malware free. Facsimiles will not be accepted.

• Offerors must hold prices firm for 90 days from the date specified for receipt of proposals.

• This requirement is 100% set-aside for Small Businesses.

• Funds are not presently available for this contract. The Government reserves the right to cancel this solicitation.

• Offerors must attach a copy of their FAR & DFARS Report from sam.gov to be acceptable.

• The Contractor shall provide written proof of faculties for all personnel and a completed background check consistent with procedures per DoDI 1402.5.

• Compliance with Minimum Requirements for the Pastoral Care of Catholic Personnel as published by Archdiocese of Military Services, USA is required.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document summarizes performance objectives and minimum acceptable service levels for contractor requirements critical to mission success.

• Weekend Mass: Conduct weekend masses on Saturdays and Sundays (100% compliance).

• Confession: Hold confession before or after each weekend mass (100% compliance).

• On-Call Coverage: Provide on-call response within 2 hours (100% compliance).

• Weekday Mass: Conduct weekday masses of 30 minutes each (100% compliance).

• All tasks require 100% compliance.

• First failure to meet a performance standard will result in a Contractor Action Request (CAR).

• Consecutive failures will result in a corrective action plan developed at the KO's discretion.

• All tasks are subject to Periodic Inspection.

Not specified in this document.

• Monthly COR Reports to the KO are required for all tasks.

Form / Attachment / Pricing Sheet

This document, "Deliverables Schedule," outlines the specific deliverables required under the contract, their frequency, format, and submission details. It serves as a key component of the Performance Work Statement (PWS).

• Deliverables: Includes items such as AT Level I awareness training, iWATCH training, resumes, background checks, signed DIRs for weekend and weekday Mass, baptism records, sacrament recordings, call response reports, observations and recommendations, and logs of work.
• Frequency: Specifies how often each deliverable is due (e.g., within 30 calendar days of contract award, weekly, monthly, NLT 24 hours after on-call response).
• # of Copies: Indicates the number of copies required for each deliverable (typically 1).
• Medium/Format: Details the required format for submission (e.g., Hardcopy, Email/PDF, Email/Narrative).
• Submit To: Identifies the recipient for each deliverable (Contracting Officer's Representative - COR).

This schedule is critical for bidders to understand the ongoing reporting and documentation requirements of the contract. It directly impacts resource allocation, project management, and compliance efforts. Bidders must ensure their proposals account for the timely and accurate submission of all listed deliverables in the specified formats.

Other / Unclassified

This document is a U.S. Department of Labor, Wage and Hour Division, Register of Wage Determinations under the Service Contract Act. It specifies minimum wage rates and fringe benefits for various occupations in El Paso and Hudspeth Counties, Texas. The document includes a list of occupational codes, titles, and corresponding wage rates, as well as information on required fringe benefits.

This document is relevant to potential bidders as it establishes the minimum wage and benefit requirements for service employees working under a contract subject to the Service Contract Act in the specified geographic area. Bidders must ensure their proposed labor costs align with these determined rates to comply with federal regulations. It also outlines Executive Orders related to paid sick leave and minimum wage adjustments for federal contractors.

Form / Attachment / Pricing Sheet

This document, "TE3 - Estimated Workload Data," is an exhibit providing a detailed breakdown of estimated workload hours for various tasks related to the opportunity. It serves as a reference for potential bidders to understand the scope and volume of work involved.

• Itemized Tasks: Lists specific activities such as "Weekend Mass," "Confession," "Anointing of the Sick," "On call coverage," and "Weekday Mass."
• Estimated Quantity (Hours): Provides both a numerical estimate of hours and a "per year" figure for each task.
• Invoice Task: Includes a task for "Invoice" with an estimated 12 hours per year.

This exhibit is crucial for bidders to accurately estimate their resource needs, staffing requirements, and pricing for proposals. It quantifies the expected effort for different pastoral and administrative duties, allowing for a more informed bid preparation.