TIERED EVALUATION FY26: NRM (PROJ: 573-21-705) BB - Replace Deteriorated AHU 21, 22, 23 and 24 Gainesville FL Solicitation

Questions & Answers / Clarifications

This document contains a compilation of Requests for Information (RFIs) submitted by potential bidders and the corresponding responses from the government. It aims to clarify ambiguities and provide essential details regarding the solicitation.

• Logistics & Staging: Offsite staging is recommended due to limited campus space; no maximum distance is specified. Shared use of onsite areas is permitted with COR approval.
• Security Guard: A dedicated security guard is not required; other roles may be dual-hatted if VACHS security requirements are met.
• Contractor Parking: Contractor parking is not guaranteed. Use of the VA shuttle service for contractor personnel is not permitted.
• Phasing & Smoke Zones: Work is limited to 7,700 sq ft per micro-phase. Concurrent work across two zones requires COR approval with an updated ILSM and outage plan. Temporary plastic sheeting for ceilings is acceptable where rated assemblies are not required, subject to COR approval.
• Ductwork & Piping Demolition: "Unused" ductwork and piping refers to abandoned items; no additional abandoned duct/pipe is anticipated beyond what is identified.
• Staffing Roles: A Superintendent can be dual-hatted as SSHO. A Superintendent cannot be dual-hatted as QA/QC. The QA/QC role is not full-time but requires frequent site visits.
• Deductive Alternates: Deductive Alternates are correctly defined in the Solicitation and Specification Section 01 00 00, not the drawings.
• Asbestos: Verify ACM in ductwork mastic/insulation per survey and Section 02 82 11; abate if discovered.
• Wallcovering: Restoration of impacted wall areas is required. If exact wallcovering match is not feasible, propose patch and paint or full panel replacement to a logical termination, subject to COR approval.
• AHU Installation: AHUs must be knock-down construction and fit through penthouse doors/pathways; installation through the penthouse roof is not acceptable.
• Crane Foundation: A tower crane foundation plan is attached; contractors must determine its usability or procure other cranes. Roads/entrances must remain clear.
• Phasing Limits: While micro-phases are approximate, consolidating to ≤5 micro-phases per floor may be proposed with COR approval.
• Past Performance: Previously submitted PPQs less than 12 months old can be used.
• Terminal Clean: Contractor is responsible for terminal cleaning prior to turnover of any work area.
• Commissioning Agent: Commissioning agent contracted by AE; contractor coordinates with agent.
• Order of Precedence: Contract/Addenda/Mods → Specifications → Drawings → DAR. Specifications govern materials/procedures; drawings govern geometry/locations.
• Swing Space Move-out: 14 days notice is required for patient/staff move-out from swing space.
• ACM Abatement: Abate only impacted ACM, following survey documents.
• VFDs: VFDs must be indoor rated.
• Subcontracting Limitations: Updated to reflect 13 C.F.R 125-6 (a)3 for construction contracts.
• Phasing Plan: Alternative overall project phasing plans are acceptable, subject to VA and AE review and approval.

These clarifications address numerous technical and logistical aspects of the project, impacting how bidders should approach scope, phasing, material selection, and staffing. Bidders should carefully review all responses to ensure their proposals align with the clarified requirements. No changes to proposal due dates or submission deadlines are indicated within this RFI compilation.

Other / Unclassified

This document is Medical Center Policy (MCP) 132-4, "PARKING AND TRAFFIC REGULATIONS" for the North Florida/South Georgia Veterans Health System (NF/SGVHS) in Gainesville, FL. It establishes policies to ensure safe driving and pedestrian conditions by outlining parking and traffic regulations for employees, visitors, and patients. The policy details responsibilities for various personnel, including the Chief of Police Service, VA Police Officers, Human Resources, Service Chiefs, and the Center for Development and Civil Engagement (CDCE).

This document outlines the comprehensive parking and traffic regulations for the NF/SGVHS. While not a direct solicitation for goods or services, it is crucial for any contractor or vendor personnel who will be physically present at the facility. Bidders should note the specific rules regarding:

• Vehicle Registration: All privately owned vehicles used by employees, students, residents, and volunteers must be registered with VA Police and display a current parking decal or hang tag.
• Parking Areas: Designated areas for general employees, patients/visitors, carpools, police vehicles, and volunteers are specified. Specific "No Parking Areas" are also defined.
• Contractor Parking: Contractors require parking passes issued by Police Service after engineering verification. Unauthorized parking will result in ticketing and towing. Contractors without passes or construction workers are directed to park in designated off-site lots.
• Traffic Regulations: Includes a maximum speed limit of 10 mph, observation of traffic control signs, and procedures for reporting accidents.
• Violations: Details progressive actions for traffic and parking violations, including courtesy notices, citations, towing, and revocation of parking privileges, with specific consequences for contractors.

Understanding these regulations is essential for contractors to ensure compliance, avoid penalties, and maintain smooth operations while on VA property.

Forms / Attachments / Pricing Sheets

This document contains electrical drawings for the "Upgrade Motor Control Centers at Building 1" project. It details existing equipment reconnections and provides one-line diagrams for the E-wing penthouse.

• Existing Equipment Reconnection Schedules: Lists specific equipment (e.g., exhaust fans, supply fans, condensing units) from existing Motor Control Centers (MCCs) N1 and E1. It specifies their voltage, phase, breaker size, new feeder source (typically new panels H-N1 and H-E1), and whether a local disconnect/starter is required.
• One-Line Diagrams: Illustrates the electrical power distribution system for Building 1, E-wing, including existing and new components, transformers, and Automatic Transfer Switches (ATS).
• Floor Plans: Shows existing and new work layouts for the E-wing penthouse.

This document is crucial for bidders to understand the existing electrical infrastructure, the scope of work involving reconnections and upgrades to motor control centers, and the overall electrical system design. It provides specific details on individual equipment connections and power distribution, which will inform bidding, material selection, and installation planning.

Amendment / Modification

• Extends the proposal due date for Solicitation 36C24826R0039.

• Provides responses to Requests for Information (RFIs).

• Includes additional documents to support RFI responses.

• Notes that a further amendment will be issued to provide final Architect-Engineer (AE) responses, which are highlighted in yellow within the provided documents.

• The proposal due date has been changed.

• The proposal due date is extended from March 5, 2026, at 1:00 PM EST to March 23, 2026, at 1:00 PM EST.

• Offerors must acknowledge receipt of this amendment.

• RFIs Combined 573-21-705

• Exhibit B LOS Certification Solicitation Version

• 573-21-705 Replace AHU 21-24 Site Visit #1 Attendance Sheet

• 573-21-705 Replace AHU 21-24 Site Visit Presentation

• E-Wing Penthouse Repl MCCs As-Built

• Pages from Upgrade MCCs at Building 1 Bid Documents for Construction Drawings

• Replace AHU 21-24 Site Visit #1 Attendance

• Replace AHU 21-24 Site Visit #2 Attendance

• Updated Parking Policy

• AEI Addendum Sheets ZIP FILE

• SAM WD DBA FL20260002

Other / Unclassified

This document is a presentation providing an overview of the "Replace Deteriorated AHU 21, 22, 23, and 24" project (Project 573-21-705) at the Malcom Randall VA Medical Center in Gainesville, FL. It outlines the project's scope, key personnel, walkthrough routes, and critical constraints.

This presentation is highly relevant for potential bidders as it details the specific work required, including the replacement of Air Handling Units (AHUs) and associated components like ductwork, controls, piping, and electrical systems. It also highlights crucial site constraints such as working within an occupied hospital, normal operating hours, life safety requirements (fire-rated partitions, clear corridors), infection control measures (sealed partitions, negative air), limited staging areas, and logistics for parking and deliveries. The presentation also identifies key contacts for the Project Contracting Officer (CO) and Contracting Officer Representative (COR), and outlines coordination requirements for abatement monitoring, commissioning, inspections, and shutdowns. The walkthrough route details specific areas to be visited, which is essential for bidders to understand the physical scope of the project.

Other / Unclassified

This document is a General Decision Number (FL20260002) issued by the U.S. Department of Labor, Wage and Hour Division, effective January 30, 2026. It establishes prevailing wage rates and fringe benefits for various classifications of laborers and mechanics employed on heavy dredging construction projects in Florida.

This document is crucial for any bidder responding to a solicitation for heavy dredging construction projects in Florida. It specifies the minimum wage rates and fringe benefits that must be paid to workers on such projects. Bidders must incorporate these wage determinations into their cost proposals to ensure compliance with federal labor laws. Key details include:

• Geographic Scope: Statewide Florida, excluding areas west of the Aucilla River and its tributaries.
• Construction Type: Heavy Dredging.
• Classifications & Rates: Detailed wage and fringe rates are provided for various job classifications, including Deck Captain, Leverman, Crane Operator, Derrick Operator, Welder, Shoreman, Deckhand, and others.
• Premiums: An additional 20% premium is required for hazardous material work.
• Footnotes: Specific details on holiday pay, vacation contributions, and incentive pay for licensed operators are included.
• Executive Orders: The document references Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), which may apply to contracts awarded under this determination.

Bidders should carefully review the specific classifications and rates applicable to their proposed work to accurately estimate labor costs.

Other / Unclassified

This document is a sign-in sheet for a site visit related to the "Replace Deteriorated AHU 21-24" project (Project 573-21-705). It records the names, companies, and email addresses of attendees for two dates: Monday, January 26, 2026, at 1 PM, and Thursday, February 19, 2026.

This document is relevant to bidders as it lists companies and individuals who attended a site visit for this opportunity. This information can help potential bidders identify competitors or partners who have expressed interest and have direct knowledge of the site conditions. The presence of specific companies may also indicate the types of expertise or services relevant to the project.

Other / Unclassified

This document is a sign-in sheet for a site visit related to the "Replace Deteriorated AHU 21-24" project (Project 573-21-705). The site visit took place on Monday, January 26, 2026, at 1:00 PM.

This document lists the names, companies, and email addresses of individuals who attended the site visit. This information may be relevant to potential bidders as it indicates which companies were present and interested in the project, potentially offering insights into the competitive landscape or providing contact information for follow-up questions or teaming opportunities.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for Project 573-21-705 at the Malcom Randall VA Medical Center in Gainesville, FL, which involves replacing deteriorated Air Handling Units (AHUs) 21, 22, 23, and 24.

• Primary Task: Complete site preparation, demolition, removal of existing structures, and performance of all work for the replacement of AHUs 21, 22, 23, and 24.

• System Components: Replacement includes AHUs, exhaust fans, ductwork, controls, heat exchangers, heat recovery units, chilled water supply and return piping, hot and cold water piping, humidification devices, variable frequency drives, electrical systems, and other related devices.

• Compliance: All work must adhere to Architect/Engineer drawings, specifications, and various federal, state, local, and industry standards (e.g., VA specifications, EPA, OSHA, ADA, NFPA, NEC, SMACNA, ASHRAE, LIFE SAFETY CODE, IBC).

• Contract Duration: 1095 calendar days from the "Notice to Proceed" (NTP).

• Location: Malcom Randall VA Medical Center, Gainesville, FL.

• Working Hours: Variable, with work affecting hospital operations requiring coordination and performance after 5 p.m. or on weekends.

• Pre-Construction: Obtain approved Infection Control Construction Permit, Construction Safety Certification, and Interim Life Safety Measures Certification. VA Chief Engineering approval for project schedule and construction phases is required.

• Scheduling: Contractor must provide a detailed phasing schedule and narrative within ten calendar days of NTP. Monthly progress schedule updates are required.

• Personnel: Key personnel (Project Manager, Superintendent, Quality Control Manager) must be identified with qualifications. OSHA 30-hour training is mandatory for all key personnel. Specific on-site presence requirements are detailed for Project Manager, QC Manager, and Superintendent.

• Quality Control: A Quality Control Plan must be submitted and accepted by the VA COR prior to commencing work. This plan must cover all design and construction operations, including submittals, testing, deficiency tracking, and reporting.

• Coordination: Strict coordination with VA staff is required for work involving OIT Telecommunication Rooms, the VA Facility Fire Alarm System, and for all inspections (Plumbing, Electrical, Mechanical, Construction/Carpentry Shops). A minimum of 48 hours' notice is generally required for inspections and system testing.

• Submittals: Electronic submittals (PDF format) for materials, equipment, test results, and other documentation must be approved by the A/E, VA PM/COR, and CO prior to construction. Construction Project Management Software is required for submittal and RFI review.

• As-Built Drawings: Contractor must maintain and submit final as-built drawings at the end of the project.

• Site Access: All vendor/contract personnel must report to Police Service, identify themselves, and carry PIV cards within the VACHS facility.

Form / Attachment / Pricing Sheet

This document is an "Existing & Demolition Plan" for the E-Wing Penthouse. It outlines the current state of the penthouse and indicates elements to be demolished as part of a project. This plan is relevant for bidders to understand the existing conditions and scope of work related to demolition and potentially new installations.

• Floor plan of the E-Wing Penthouse.
• Identification of existing AC Units, HVAC Units, electrical panels (e.g., MCC-E1, MCC-N1, PNL PNPA, PNL PCPA), transformers (XFMR T-9, XFMR TE-2), and control systems (Siemens Apogee, Honeywell PNL).
• Marked areas and components for demolition, indicated by labels such as "SF7", "EFILE", "EF-11F", "EF7", "EF1E", "EF3E", "OAF7", "EF10E", "EF8", "RF8", "EF5", "EF6", "EMHB EMHA", "PNL EM-L", and "TE2".
• Labels for "Starters" and "Panels" are also present.
• Scale of the drawing is 1/4" = 1'-0".

This plan is crucial for bidders to assess the scope of demolition work, understand the existing infrastructure that may need to be worked around or replaced, and accurately estimate costs and timelines for any related construction or renovation activities within the E-Wing Penthouse.

Other / Unclassified

This document is a General Decision Number (FL20260194) for building construction projects in Alachua County, Florida. It outlines prevailing wage rates and fringe benefits for various construction trades, including asbestos workers, elevator mechanics, crane operators, ironworkers, plumbers, pipefitters, carpenters, electricians, laborers, painters, roofers, sheet metal workers, sprinkler fitters, tile setters, and truck drivers. It also includes footnotes regarding employer contributions to vacation pay and paid holidays, as well as information on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage for Federal Contractors).

This document is crucial for bidders on federal construction projects in Alachua County, Florida, as it specifies the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on such projects. Contractors must ensure their bids and proposed labor costs comply with these prevailing wage determinations to meet federal requirements.

Amendment / Modification

This amendment (0001) modifies the solicitation for Project Title: BB Replace Deteriorated AHU 21, 22, 23, and 24 Malcolm Randall VAMC, Project Number: 573-21-705.

Key changes include:

• Extension of the site visit date from 01/22/2026 to 02/19/2026.

• Extension of the RFI due date from 01/28/2026 to 02/23/2026.

• Extension of the proposal due date from 02/17/2026 to 03/05/2026.

• Site Visit Date

• RFI Due Date

• Proposals Due Date

• The deadline for receipt of offers has been extended to 03-05-2026 at 10:00 AM EST.

Solicitation / RFP / RFQ

This solicitation is for construction services to replace deteriorated Air Handling Units (AHUs) 21, 22, 23, and 24 at the Malcolm Randall VA Medical Center in Gainesville, FL. The project involves general construction, alterations, demolition, removal of existing structures, and installation of new AHUs and associated systems.

• Replacement of AHUs 21, 22, 23, and 24.

• Includes general construction, alterations, demolition, and removal of existing structures.

• Work encompasses architectural, structural, mechanical, electrical, and fire protection systems.

• Installation of associated systems such as exhaust fans, ductwork, controls, heat exchangers, heat recovery units, chilled water and hot water piping, humidification devices, variable frequency drives, and electrical systems.

• Project must adhere to specified design drawings and specifications.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 1095 calendar days from Notice to Proceed.

• Estimated Magnitude: Between $50,000,000 and $100,000,000.

• NAICS Code: 236220 (Commercial and Institutional Building Construction) with a size standard of $45 Million.

• Proposals are due by 1300 EST on February 17, 2026.

• Evaluation will be conducted using a tiered set-aside approach, prioritizing SDVOSB concerns, then VOSB, then other small businesses, and finally large businesses.

• Evaluation factors include Technical Approach, Project Planning/Safety/IC/QC, Project Schedule, and Past Performance, with price being a significant factor.

• No discussions are anticipated; proposals should represent the offeror's best terms.

• This procurement is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) using a tiered evaluation approach.

• Offerors must be actively registered in SAM and VSBA at the time of proposal submission and award.

• Critical Dates:

  • Site Walk: January 26, 2026, 1300 EST
  • RFI Due: January 29, 2026, 1300 EST
  • Proposals Due: February 17, 2026, 1300 EST

• Bid Bond required, amount is 20% of bid price or $3,000,000, whichever is less.

• Offerors must submit a Safety and Environmental Record Form (Exhibit C) and have an Experience Modification Rate (EMR) of 1.0 or less.

• Funds are not presently available for this acquisition; award is contingent upon availability.

Form / Attachment / Pricing Sheet

This document is a "Subcontractor Information and Consent Form" required for the release of past performance information. It allows subcontractors or teaming partners to consent to the disclosure of their past and present performance information to the prime contractor during the source selection process. This is to assist the Government in assessing past performance relevancy.

• Consent Statement: Acknowledges the subcontractor's understanding of the Government's emphasis on past performance and grants permission to discuss performance information with the prime contractor.
• Company Information: Fields for subcontractor's company name, prime contractor's name, solicitation number, signature, title, company name, Unique Entity Identifier, telephone number, email, and address.
• Reference List: Requires a minimum of three references from major subcontractors or teaming partners. These references should not be from the proposing prime contractor and can include owners (if they were the Prime) or other Prime contractors the subcontractor has worked for. Each reference entry requires contract number, project number and title, description of role and work performed, reference POC name, phone, and email.

Prime offerors are required to have their major subcontractors and/or teaming partners complete and submit this form. Failure to do so may impact the subcontractor's consideration. Bidders should ensure their proposed subcontractors understand this requirement and provide the necessary consent and reference information to facilitate the past performance assessment.

Other / Unclassified

This document comprises detailed architectural and engineering drawings for the "Replace Deteriorated AHU 21, 22, 23, and 24" project at the Malcom Randall Veterans Affairs Medical Center in Gainesville, FL. It includes general notes, demolition plans for multiple floors, ceiling and floor plans, phasing plans, mechanical, electrical, and plumbing details, control diagrams, and equipment schedules.

Key elements include:

• Mechanical Drawings: HVAC ductwork, piping, zone layouts, and schedules for AHUs, fans, and other equipment.
• Electrical Drawings: Demolition plans, power plans, lighting plans, and panel schedules.
• Control Diagrams: Schematics for AHU, lab exhaust, heating hot water, and laboratory space controls.
• Plumbing Drawings: Legends, abbreviations, and symbols.
• Schedules: Detailed equipment specifications for AHUs, fans, VFDs, control valves, filters, and air terminal devices.

These drawings are essential for bidders to understand the project's scope, existing conditions, and the phased approach. They provide a visual representation of the work required for demolition and new installations across mechanical, electrical, and plumbing systems, including specific equipment and control requirements. This information is critical for accurate cost estimation, capability assessment, and strategic project execution planning.

Specifications

This document contains specifications for various HVAC and electrical systems, including:

• HVAC Systems: Air Handling Units (AHUs), Ductwork, Fans, Air Outlets and Inlets, HVAC Water Treatment, Hydronic Piping, Steam and Condensate Heating Piping, Heat Tracing for Plumbing Piping, and Commissioning of HVAC Systems.

• Electrical Systems: Requirements for Electrical Installations, Low-Voltage Electrical Power Conductors and Cables, Grounding and Bonding for Electrical Systems, Raceway and Boxes for Electrical Systems, Motor Controllers, Surge Protective Devices, Panelboards, and Wiring Devices.

• Fire Protection Systems: Firestopping, Mastic and Intumescent Coatings, Fire Resistant Penetrations and Joints, Smoke Control, and Fire Detection and Alarm systems.

• Plumbing Systems: General-Duty Valves, Pipe Hangers, Supports, and Restraints, Wall, Floor, and Ceiling Plates, and Pipe Joints.

• Other Systems: Includes specifications for Gypsum Board, Acoustical Ceilings, and Lighting Controls.

• Project: Replace Deteriorated AHU 21, 22, 23, 24 at Malcom Randall VA Medical Center, Gainesville, FL.

• Contract: 36C24819D0021, Project 573-21-705.

• Specifications Date: February 22, 2024.

This document provides detailed technical specifications for various components and systems that potential bidders must adhere to. It outlines material requirements, installation procedures, testing protocols, and quality assurance measures. Bidders should review these specifications to understand the exact requirements for their scope of work, particularly concerning HVAC, electrical, fire protection, plumbing, and control systems.

Form / Attachment / Pricing Sheet

This document is a Past and Present Performance Questionnaire (PPQ) that contractors must provide to their reference contacts. The purpose is to gather feedback on the contractor's performance on previous projects, which will be used by the Department of Veterans Affairs (VA) for evaluation.

• Contractor Information: To be completed by the offeror, including company name, contact details, and project information (title, POP, contract number, dollar value, description of work, contractor's role).

• Reference Contact Information: To be completed by the reference contact, including company name, contact details.

• Performance Information: The reference contact rates the contractor's performance on 24 specific criteria using a scale of 1 (Unsatisfactory) to 6 (Neutral/No Record). Narrative explanations are required for ratings of 1 or 2.

• Specific Questions: Includes questions on overall performance rating, issuance of cure/show cause notices, and willingness to award future contracts.

• Remarks: A section for additional comments from the reference contact.

• Contractors: Complete the "Contractor Information" section and send the form to references. References should be for recent (within 5 years) and relevant projects.

• Reference Contacts: Complete the "Respondent Information" and "Performance Information" sections, provide narratives for low ratings, and answer specific questions. Edit the header to include the solicitation number. Submit the completed form directly to Amber Milton at amber.milton@va.gov.

This form is crucial for bidders as it directly impacts the evaluation of their past performance. Bidders must proactively identify and contact appropriate references, provide them with clear instructions, and ensure timely submission of completed questionnaires to support their proposals.

Form / Attachment / Pricing Sheet

This document, "Exhibit D Contract Progress Schedule," is a form provided to contractors to outline and track the progress of work throughout the duration of a contract. It serves as a tool for both the contractor and the government to monitor project timelines and milestones.

• Contract Information: Fields for Contract Number, Project Title, Starting Date, and Completion Date.
• Contractor and Approval Details: Sections for contractor name, signature, and date, as well as approval recommendations and final approval by the Executive Director.
• Work Elements: A table to list major work elements (e.g., excavation, concrete work) with columns for percentage of total job and weekly progress tracking.
• Weekly Progress: Columns labeled D through Q represent weeks, allowing for the planned and actual progress of each work element to be recorded.

This form is crucial for bidders to understand the expected project management and reporting requirements. It indicates the level of detail required for progress tracking and highlights the importance of adhering to the schedule. Bidders should note the format for detailing work elements and their projected completion timelines, as this will likely be a key component of their proposed project management plan.

Form / Attachment / Pricing Sheet

This document is a Performance Relevancy Survey designed to collect information from offerors regarding their past performance on relevant projects. This survey is crucial for the government's evaluation of an offeror's ability to successfully perform the work required by the solicitation.

Part 1: Project-Specific Information

• Offeror Name: Company/Division name.
• Project/Contract Title: Title of the project/contract.
• Contract Specifics:
  • Description of Effort (Prime or Subcontractor).
  • Contract Number.
  • Original and Current/Final Contract Dollar Value.
  • Reason for any difference in contract values.
  • Completion Dates (Original, Current Schedule, Estimated/Final).
  • Primary cause for Contract Modifications.
• Description of Work Performed: Detailed description of work, including why it is considered Very Relevant, Relevant, or Semi-Relevant. This section requires:
  • Specific elements of work performed by the offeror.
  • Elements performed by major subcontractors and their potential use on this project.
  • Uniquely relevant technical areas.
• Point of Contact: Contact information for the Owner/Government agency Contracting Officer and/or inspector (COR/COTR).

Part 2: Additional Offeror Information

• Liquidated Damages: Information on liquidated damages assessed within the last three years (frequency, circumstances, severity).
• Problems Encountered & Corrective Actions: Information on problems encountered on relevant projects and corrective actions taken.
• Other Past Performance Considerations: Information limited to the period starting three years prior to the solicitation release date, including:
  • Professional/Industry awards.
  • Letters of appreciation, recognition, or commendations.
  • Unique skills and accomplishments.

Offerors must complete this survey to provide evidence of their past performance. The information submitted will be used to evaluate the offeror's capability and experience. Projects considered must have been completed no more than 5 years prior to the solicitation issue date. Detailed descriptions of work performed and its relevance are critical for evaluation.

Form / Attachment / Pricing Sheet

This document, titled "Safety or Environmental Violations and Experience Modification Rate (EMR)" and also referred to as the "Pre-Award Contractor Safety and Environmental Record Evaluation Form," requires bidders to submit detailed information about their past safety and environmental record, as well as their current Experience Modification Rate (EMR).

• Safety and Environmental Violations: Bidders must certify they have had no more than three (3) serious, or one (1) repeat or one (1) willful OSHA violation, or any EPA violation in the past three years. If this certification cannot be made, a detailed explanation and information regarding the violations must be provided.
• Experience Modification Rate (EMR): Bidders must submit their current EMR obtained from their insurance carrier on letterhead. If the EMR is above 1.0, a written explanation from the insurance carrier detailing the reasons and anticipated date of reduction to 1.0 or below is required.
• Self-Insured/Alternative EMR: Specific instructions are provided for self-insured contractors or those unable to obtain EMR from standard insurance carriers, requiring ratings from NCCI or state-run bureaus.
• OSHA 300 Forms: Bidders must complete a table using their OSHA 300 Forms for the past three years, detailing man-hours, cases involving days away from work/restricted activity (DART Rate), and the number of serious, willful, or repeat OSHA violations. Copies of OSHA 300 and 300a Forms must be attached.
• NAICS Code: The six-digit NAICS Code for the acquisition must be provided.
• Safety Program Administrator: Identification of who administers the company's Safety and Health Program.

This document is critical for bidders as it outlines specific requirements for demonstrating a satisfactory safety and environmental record. Failure to provide the requested information or meet the criteria (e.g., EMR > 1.0 without adequate explanation) may impact the determination of responsibility. The information gathered will be used in conjunction with government system data (OSHA, EPA) for this determination. This requirement extends to all subcontracting tiers.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a price matrix for bid items. It is designed for offerors to break down their proposed costs for different divisions of work.

• The spreadsheet contains multiple sheets, each corresponding to a 'Bid Item' (Bid Item 1 BASE, Bid Item 2, Bid Item 3, Bid Item 4, Bid Item 5).
• Each sheet includes fields for Project Number, Date, Project Title, Project Location, Offeror Name, and Offeror Address.
• The core of each sheet is a table that breaks down costs by CSI (Construction Specifications Institute) Divisions (e.g., Division 1 General Requirements, Division 3 Concrete, Division 23 HVAC).
• For each division, bidders are expected to provide Labor Cost, Material Cost, and Total Cost.
• Subtotals for divisions, overhead percentage, profit percentage, and bond percentage are included.
• A final 'Total Price' is calculated.
• All cost fields are currently blank or show '$ -', indicating they need to be filled in by the bidder.

This pricing matrix is a critical component for bidders to submit their cost proposals. Bidders must complete this document accurately, detailing their labor and material costs for each specified division, as well as overhead, profit, and bond percentages, to arrive at a total price for each bid item. This will be used by the government for evaluation.

Presolicitation Notice

This notice announces an upcoming tiered set-aside solicitation for a Firm Fixed Price (FFP) contract to replace deteriorated Air Handling Units (AHUs) 21, 22, 23, and 24 at the Malcom Randall VA Medical Center in Gainesville, FL. The project number is 573-21-705.

• Complete site preparation for building operations.

• Demolition and removal of existing structures.

• Furnish labor and materials to perform work as required by drawings and specifications (to be included in the acquisition package).

• Contract Type: Firm Fixed Price (FFP)

• Estimated Magnitude: $50,000,000.00 to $100,000,000.00

• Estimated Period of Performance: 1095 calendar days after notice to proceed.

• The solicitation will be issued as a Request for Proposal (RFP) under FAR Part 15.

• Evaluation will follow the Best Value Continuum Tradeoff Source Selection Process.

• A bid bond is required (FAR 52.228-1), at least 20% of the bid price, not to exceed $3 million.

• Performance and payment bonds (100% of award amount) will be required (FAR 52.228-15).

• Price evaluation will assess reasonableness in relation to solicitation requirements.

• Veterans Preference will be considered for price evaluation and implementation per VAAR 819.70.

• Tiered set-aside evaluation with priority for:

  1. SDVOSB concerns
  2. VOSB concerns
  3. Small business concerns (including HUBZone and 8(a))
  4. Large business concerns

• This is a presolicitation notice only; no contract will be awarded from this notice.

• The anticipated posting date for the solicitation on SAM.gov is on or about January 2, 2026.

• All questions must be submitted in writing to amber.milton@va.gov. Telephone calls will not be accepted.

• NAICS Code: 236220 (Commercial and Institution Building Construction) with a size standard of $45M.

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace the Heating, Ventilation, and Air Conditioning (HVAC) systems related to Air Handling Units (AHUs) 21, 22, 23, and 24 at the Malcom Randall VA Medical Center in Gainesville, FL (VA Project Number 573-21-705).

• Complete site preparation, including demolition and removal of existing structures.

• Furnish all labor, materials, equipment, and supervision for the replacement of AHUs 21, 22, 23, and 24.

• Replacement includes AHUs, exhaust fans, ductwork, controls, heat exchangers, heat recovery units, chilled water supply and return piping, hot and cold water piping, humidification devices, variable frequency drives, electrical systems, and other related devices.

• All work must be performed per the project’s design drawings and specifications.

• The contractor shall complete the work within one thousand ninety-five (1095) calendar days from receipt of "Notice to Proceed" (NTP).

• Work affecting hospital operations must be performed after 5 p.m. or on weekends, with advance coordination.

• Location: Malcom Randall VA Medical Center, Gainesville, FL.

• Permits & Certifications: Contractor must obtain and have approved an Infection Control Construction Permit, Construction Safety Certification, and Interim Life Safety Measures Certification prior to mobilization.

• Compliance: All work must conform to VA specifications, VA Standards, energy conservation methods, EPA, OSHA, ADA, NFPA, NEC, SMACNA, ASHRAE, LIFE SAFETY CODE, IBC, and other applicable federal, state, local, and industry requirements.

• Scheduling: A detailed phasing schedule and narrative must be submitted within ten calendar days of NTP. The schedule must identify critical paths and be cost-loaded. Updated schedules are required monthly.

• Personnel: Key personnel (Project Manager, Superintendent, Quality Control Manager) must be identified with qualifications. All key personnel must have OSHA 30-hour construction safety training. The Project Manager must be on-site at least 50% of the work week; the Quality Control Manager and Superintendent must be on-site 100% of the work week.

• Quality Control: A Quality Control Plan must be submitted within ten calendar days after award and approved by the VA COR before construction begins. This plan must cover all design and construction operations and include specific procedures for organization, personnel, submittals, testing, deficiency tracking, and reporting.

• Security: All vendor personnel must report to Police Service, identify themselves, and abide by PIV regulations. A security guard must be present at all times, coordinated with VACHS Police Service.

• Coordination: Close coordination with VA staff is required for work involving OIT Telecommunication Rooms and the VA Facility Fire Alarm System. At least 48 hours' notice is required for specific fire alarm system work.

• Inspections: VA Plumbing, Electrical, Mechanical, and Construction/Carpentry Shops will inspect work. The contractor must schedule inspections with the COR at least 48 hours in advance. Quality Assurance documentation must be provided prior to inspections. A failed inspection requires a 7-day waiting period before re-inspection.

• Submittals: All materials and equipment submittals must be approved by the A/E, VA PM/COR, and CO prior to construction. Construction Project Management Software is required for submittal and RFI review.

• As-Built Drawings: Contractor shall maintain and submit final as-built drawings at the end of the project.

Specifications

This document contains specifications for various HVAC and electrical components and systems, including:

• HVAC Systems: Air Handling Units (AHUs), Ductwork, Fans, Air Outlets and Inlets, Heating, Ventilating, and Air Conditioning (HVAC) water treatment, and related components.
• Electrical Systems: Low-voltage electrical power conductors and cables, grounding and bonding, raceway and boxes, panelboards, surge protective devices, motor controllers, and wiring devices.
• Plumbing Systems: General-duty valves, pipe hangers, supports, restraints, pipe joints, leak testing, flushing, cleaning, and water treatment.
• Fire Protection Systems: Firestopping materials, smoke dampers, combination fire/smoke dampers, and fire doors.
• Commissioning: Requirements for commissioning HVAC and plumbing systems, including testing, adjusting, and balancing (TAB), and demonstration and training.

Each section details specific requirements for materials, installation, testing, and quality assurance, referencing relevant industry standards and codes such as:

• ASHRAE Standards
• ASTM Standards
• NFPA Codes
• SMACNA Standards
• UL Standards
• ASME Boiler and Pressure Vessel Code
• NEMA Standards
• IEEE Standards

Bidders should review these specifications to understand the detailed requirements for each component and system to ensure compliance with the contract documents.

Form / Attachment / Pricing Sheet

This document contains the "Index of Drawings" and "Index of Details" for the "REPLACE DETERIORATED AHU 21, 22, 23, AND 24" project at the Malcom Randall Veterans Affairs Medical Center in Gainesville, Florida. It serves as a table of contents for the construction drawings, and also includes architectural and engineering drawings focusing on mechanical, electrical, plumbing, and fire protection systems.

• Index of Drawings: Lists all drawing sheets included in the project set, organized by drawing number and title.
• Index of Details: Lists specific detail drawings referenced within the main drawings.
• Mechanical Drawings: Include plans for HVAC systems (AHU-21, AHU-22, AHU-23, AHU-24), ductwork, zones, rooms, and mechanical room details. Control diagrams and airflow diagrams for various AHUs are provided.
• Electrical Drawings: Detail electrical demolition plans for multiple floors, lighting plans, power plans, panel schedules, and load summaries.
• Plumbing Drawings: Include plumbing legend, abbreviations, symbols, and details for domestic water piping.
• Fire Protection Drawings: Show the existing fire protection system on the Penthouse Roof.
• Control Diagrams: Detail the control systems for AHUs, exhaust fans, heating hot water systems, and laboratory spaces.
• Schedules: Provide detailed information on equipment, lighting, panels, and control points.

This document is crucial for bidders to understand the scope and organization of the project's technical documentation. It helps in navigating the various drawings and details required for accurate bidding and construction planning, providing the necessary technical details for accurate bidding and project execution.