FY26 Wallace Creek BEQ Chiller Repairs
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Navy, NAVFACSYSCOM MID-ATLANTIC, is soliciting proposals for FY26 Wallace Creek BEQ Chiller Repairs at Camp Lejeune, NC. This project involves the replacement of six specified chillers and associated pumps. This is a Total Small Business Set-Aside opportunity, with proposals due by April 2, 2026, at 2:00 PM EST. The estimated cost range is between $1,000,000 and $5,000,000.
Scope of Work
The primary objective is to replace six chillers (WC105, WC110, WC115, WC120, WC130, WC135) and their associated pumps and drives at the Wallace Creek BEQ. The scope includes:
- Replacing chillers with new units featuring a 10-year parts, labor, and refrigerant warranty, factory-installed water strainers, 20amp GFCI outlets, heat trace for evaporator/piping, single-point power connections, and VFDs for condenser fan motors.
- Condenser coils must have e-coat/topcoat finish and Microchannel construction (or approved alternate).
- Installation of seismic feet, thermal dispersion flow switches, phase loss protection, and emergency tees. New chillers do not require the heat recovery option; exterior heat recovery piping should be capped and reinsulated.
- Control panels must be NEMA 3R rated and accessible, with BACnet/MSTP controls.
- Piping 4" and below will be copper, 5" and greater schedule 40 welded steel, with external piping requiring heat trace and insulation. Bypass piping and valves are required for testing and flushing.
- Hydronic piping systems must be cleaned and flushed according to specified procedures, including chemical treatment and reporting.
- Triple duty valves, suction diffusers, and butterfly valves located at the chilled water pumps are to be replaced along with the pumps.
- The contractor is responsible for recording and submitting pre- and post-installation water flow readings.
- The chiller manufacturer must have a service organization within 35 miles of Camp Lejeune, NC.
Contract Details
- Type: Combined Synopsis/Solicitation, Lowest Price Award.
- Period of Performance: 300 days after award for the Statement of Work, with an overall contract duration of 540 days.
- Estimated Cost Range: $1,000,000 to $5,000,000.
- Liquidated Damages: $880 per Calendar Day.
- Bond Requirements: Vary based on proposal value (e.g., bid, payment, and performance bonds for proposals over $150K).
Eligibility & Submission
- Restricted Eligibility: Only Mechanical MACC Contractors listed on the General Requirements cover page may submit a proposal. Specifically, Mechworks Mechanical Contractors, Inc., North State Mechanical, Inc., and R&W Construction Company, Inc. are listed.
- Proposal Due Date: April 2, 2026, at 2:00 PM EST.
- Requests for Information (RFIs) Cut-off: March 17, 2026, at 2:00 PM EST.
- Site Visit: Held on March 11, 2026, at 0900 am EST at WC105.
- Submission Email: tony.d.benson.civ@us.navy.mil and lauren.f.loconto.civ@us.navy.mil.
- Acknowledgement: Offerors must acknowledge all amendments with their proposal.
Evaluation
Award will be based on the Lowest Price. Proposals will be accepted for 60 days from receipt.
Important Notes
Funding may not be available at the time of award, and no costs will be reimbursed for proposal efforts. The Buy American Requirement-Construction Materials applies. Contractors must comply with the Contractor Environmental Guide for MCB Camp Lejeune, including environmental awareness training. Detailed HVAC equipment schedules are provided for reference.