FY26 Wallace Creek BEQ Chiller Repairs

Amendment / Modification

This document is Amendment No. 0002 to Solicitation N40085-26-R-9013 for the FY26 Wallace Creek BEQ Chiller Repairs project.

This amendment includes the Site Visit Sign In Sheet from Amendment 0001.

• Amendment 0001, Site Visit Sign In Sheet.

• The time and date for receipt of proposals remains unchanged.

• Offerors are reminded that failure to acknowledge this amendment may constitute grounds for rejection of their proposal.

Amendment / Modification

This amendment (0001) provides answers to vendor requests for information regarding the solicitation N40085-26-R-9013 for FY26 Wallace Creek BEQ Chiller Repairs.

Specifically, it clarifies that triple duty valves, suction diffusers, and butterfly valves located at the chilled water pumps are to be replaced along with the chilled water pumps, even though these items were not explicitly mentioned in the original scope of work.

• Clarification on scope of work items to be replaced.

• The time and date for receipt of proposals remains unchanged.

• Bidders are reminded that failure to acknowledge this amendment may result in the rejection of their proposal.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the procedures for cleaning and flushing hydronic piping systems to remove deleterious substances.

• Cleaning and Flushing: Remove organic soil, hydrocarbons, flux, pipe mill varnish, pipe compounds, iron oxide, and similar substances. Removal of tightly adherent mill scale is not required.

• Delivery, Storage, and Handling: Detergent must be handled and stored according to manufacturer's recommendations to protect equipment, environment, and persons.

• Environmental Requirements: All chemicals used must be acceptable for discharge into the sanitary sewer.

• Submittals: Specific submittals are required, including product data for cleaning detergent and water treatment chemicals, and information on the chemical supplier. These must follow Section 01 33 00 SUBMITTAL PROCEDURES.

• Materials: The cleaning compound/detergent shall be an alkaline phosphate or non-phosphate detergent/surfactant suitable for system wetted metals. It should not contain corrosion inhibitors other than sodium sulfite (oxygen scavenger). Trisodium phosphate is suggested.

• Water Treatment: Sodium sulfite, sodium lauroyl sarcosinate, and dipotassium phosphate are used for water treatment.

• Execution - Protection: Do not exceed the service factor amperage on the pump motor.

• Execution - Special Techniques:

  • Maintain water temperature at 120°F using the existing steam heating system.
  • Bypass terminal units by closing service valves and opening bypass valves, or using three-way valves.
  • Fill the system with water and detergent solution to the manufacturer's specified concentration and heat to 120°F.
  • Circulate the solution for a minimum of 48 hours, maintaining 120°F, while periodically cleaning strainers.
  • Flush each terminal device after ensuring strainers are clean.
  • Drain the system and flush thoroughly with fresh water until the water runs clear.
  • Treat the water to specific chemical parameters: Sodium sulfite (30-100 ppm), Sodium lauroyl sarcosinate (30-100 ppm), and pH (8.5-9.5).
  • Retest chemical levels one day, one week, and four weeks after initial treatment, conducting additional treatment if necessary.
  • Prepare and submit a report documenting water system volume, pH, and sulfite concentration levels.
  • Provide Material Safety Data Sheets (MSDS) for treatment chemicals and permanently locate a copy in each mechanical room.
  • Provide a plastic sign (minimum 12"x12") in each mechanical room stating the system volume and required chemical parameters.

Not explicitly stated in this section, but implied to be on-site at Camp Lejeune.

• Chemical acceptability for sanitary sewer discharge.
• Specific chemical concentrations and pH levels for water treatment.
• Reporting requirements for water treatment and chemical levels.
• Provision of MSDS and informational signage.

Other / Unclassified

This document is the "Contractor Environmental Guide" for Marine Corps Base Camp Lejeune, dated September 2023. It provides comprehensive guidance to contractors on environmental regulations, policies, and procedures applicable to work performed aboard MCB Camp Lejeune and MCAS New River.

This guide is crucial for any contractor planning to perform work at MCB Camp Lejeune. It outlines:

• Environmental Management System (EMS): Explains the installation's EMS and contractor responsibilities.
• Specific Environmental Areas: Details requirements for Air Quality, Environmental Emergency Planning and Response, Cultural Resources, Hazardous Materials/Waste Management, Asbestos, Lead-Based Paint, Natural Resources, Stormwater, Solid Waste/Recycling/Pollution Prevention, Potential Discovery of Undocumented Contaminated Sites, Permitting, and Temporary Construction.
• Training Requirements: Mandates general environmental awareness and EMS training for all personnel.
• Points of Contact: Provides essential contact information for various environmental programs and emergency situations.
• Regulatory Compliance: Emphasizes the contractor's responsibility to comply with all Federal, State, and local environmental laws and regulations.

Contractors must review this guide to understand and adhere to all environmental requirements to ensure compliance and avoid potential penalties.

Solicitation / RFP / RFQ

This solicitation is for FY26 Chiller Repairs at the Wallace Creek BEQ, MCB Camp Lejeune, North Carolina. The project is identified as Project No. 25-0438.

• The project involves chiller repairs.

• The facility will remain in operation during construction, requiring minimal interference with normal operations.

• One person may fill multiple roles (Superintendent, Quality Control Manager, Safety and Health Officer) if qualified.

• Contract Type: Not explicitly stated, but award is based on Lowest Price.

• Period of Performance: 540 days after award.

• Estimated Cost Range: Between $1,000,000 and $5,000,000.

• Liquidated Damages: $880 per Calendar Day.

• Proposal Due Date: March 31, 2026, at 2:00 PM EST.

• E-mail for Proposals: tony.d.benson.civ@us.navy.mil and lauren.f.loconto.civ@us.navy.mil.

• Requests for Information (RFIs) cut-off: March 17, 2026, at 2:00 PM EST.

• Basis for Award: Lowest Price.

• Proposal Acceptance Period: 60 days from receipt of offers.

• Site Visit: Scheduled for March 11, 2026, at 0900 am EST at WC105.

• Bond Requirements: Vary based on proposal value (less than $35K: no bonds; $35K-$150K: payment bond; $150K+: bid, payment, and performance bonds).

• Only the listed contractors may submit a proposal:

  • Mechworks Mechanical Contractors, Inc.
  • North State Mechanical, Inc.
  • R&W Construction Company, Inc.

• Offerors are advised that funding may not be available, and no award will be made if funds are not available. No costs will be reimbursed for effort or proposals.

• Specifications and drawings are posted on https://sam.gov/.

• Buy American Requirement-Construction Materials applies.

Statement of Work (SOW) / Performance Work Statement (PWS)

This SOW details the requirements for replacing chillers and pumps at the FY26 Wallace Creek BEQ building.

• Replace six specified chillers (WC105, WC110, WC115, WC120, WC130, WC135) with new units. Chiller and disconnect sizes must be verified by the contractor.

• Replace associated pumps and drives for each chiller installation. New pumps must meet manufacturer specifications for each chiller.

• Ensure all new chillers come with a 10-year parts, labor, and refrigerant warranty.

• Include a factory-installed water strainer for each chiller.

• Equip each chiller with a 20amp GFCI convenience outlet and replace associated disconnects, conduit, and connectors.

• Install heat trace for evaporator and piping subject to freezing, with a separate 20amp circuit for heat trace.

• Chillers must have single-point power connection to a non-fused disconnect switch with through-the-door handle and compressor circuit breakers.

• Condenser fan motors must include VFDs for efficiency optimization and proper head pressure maintenance.

• Condenser coils must have a specific e-coat and topcoat finish for corrosion and UV protection.

• Condenser coils must be Microchannel construction (Aluminum alloy 9150) or approved alternate with specified salt spray rating.

• Protect condenser coils and compressor housing with louvered guards.

• Install seismic feet and rubber pads under chiller rails.

• Include thermal dispersion type flow switches (paddle type not accepted).

• Chillers must include phase loss with under/over voltage protection.

• Install emergency tees with lug type butterfly valves and bolted cover plates on supply and return lines.

• Control panels must be accessible for viewing and setup without interrupting operation, and meet NEMA 3R rating.

• Units 75 nominal tons and up must include reduction mode for reduced sound operation, with VFDs to manage condenser fan speeds.

• Each condenser circuit requires isolation valves, service valves, and replaceable core filter driers.

• Chillers must meet specified sound data at various frequencies.

• Provide "Y" type strainers with specified CV values.

• Contractor is responsible for recording and submitting pre- and post-installation water flow readings.

• Install sight glasses.

• Controls must be BACnet/MSTP, monitor phase loss, over/under voltage, line, and load monitoring, and enable chiller at 45°F and above.

• Reinstall and make operable any existing control interface.

• Chiller manufacturer must have a service organization within 35 miles of Camp Lejeune, NC.

• Comply with the Buy America Act/Free Trade Agreement.

• Develop piping diagrams based on chiller selection.

• All piping 4" and below to be copper; 5" and greater to be schedule 40 welded steel.

• External piping requires heat trace and minimum 2" polyisocyanurate insulation with aluminum UV cover.

• Install by-pass piping and valves for testing and flushing.

• Replace electrical disconnects, liquid tight conduit, and connectors.

• Perform hydrostatic test on installed piping (no testing through chiller barrel).

• Chiller start-ups must be performed by manufacturer-authorized personnel.

• Install chillers according to manufacturer's clearance recommendations.

• Provide spec sheets for material and equipment for approval.

• Provide Maximo Equipment Inventory Sheet for each piece of equipment removed and installed.

• Contract to be completed within 300 days after award.

• Scheduled outages to be scheduled 14 days prior to equipment shut down.

• Contractor shall ensure all employees and subcontractors have access and are fully vetted.

• Contractor grants Public Works the right to all HVAC equipment, including chillers, AHUs, DOAS units, and DDC controllers involved in the sequence of operation.

• Contractor shall give Public Works the right to reclaim all refrigerant.

• Any controls on existing chillers to be installed on new chillers can be removed and installed by the contractor.

• After Public Works remove parts, the chiller becomes the property of the contractor for disposal.

• Submittals include proposals, work schedules, manufacturer's product specifications (name, product line, warranty).

• HAZARDOUS MATERIALS: None

• ENVIRONMENTAL: None