GE Anesthesia Preventative Maintenance

Solicitation / RFP / RFQ

This document outlines key dates for the solicitation process:

• Vendor Questions Due: February 25, 2026, at 5:00 PM PST
• Proposals Due: March 6, 2026, at 5:00 PM PST

Please reference the main Solicitation document for specific submission details.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for preventive maintenance and repair of Government-Owned Anesthesia Equipment used for patient care at the New Mexico Veterans Affairs Healthcare System (NMVAHCS).

• The contractor is responsible for preventive maintenance and repair of all listed anesthesia equipment.

• Preventive maintenance includes complete inspection, vaporizer efficacy testing, and calibration according to manufacturer recommendations.

• Specific equipment requiring semi-annual preventive maintenance includes Carestation 650s and Avance CS2s. Carescape Respironics Modules require annual preventive maintenance, and LCS vaporizers require semi-annual efficacy testing.

• Repairs must restore units to manufacturer-specified functioning levels.

• Only Original Equipment Manufacturer (OEM) parts are authorized for repairs and preventive maintenance.

• The contractor must provide next-day shipping for parts and prefilled shipping labels.

• Emergency response time is within 4 hours.

• Replacement or loaner units must be provided within 48 hours if a unit cannot be repaired on-site.

• Any equipment replacement requires Contracting Officer approval and a contract modification.

• A Field Service Report detailing service performed and quality assurance tests must be delivered.

• Service technicians must be OEM-certified.

• The contract has a period of performance of one base year plus four one-year options.

• Services are to be performed at the New Mexico VA Health Care System, 1501 San Pedro Dr. SE, Albuquerque, NM 87108.

• Response time for telephone support is within four (4) hours during normal business hours (7:00 am - 4:00 pm Mountain Time, Monday-Friday).

• Field Service Engineers (FSEs) must be on-site within 48 hours of emergency notification.

• Field Service Reports must be submitted within two weeks of service.

• Workmanship and parts are guaranteed for at least 90 days.

• Contractor personnel must comply with Federal laws, regulations, standards, and VA Directives regarding information and information system security.

• Contractor must obtain Contracting Officer approval before disclosing information or engaging in contractual relationships that require disclosure of information related to the contract.

• Technicians must check in with Biomedical Engineering upon arrival.

• Normal hours of coverage are Monday-Friday, 7:00 am to 4:00 pm local time. Work outside these hours requires Contracting Officer approval and funding through a modification.

• Hardware/software modifications, upgrades, and updates must be scheduled and performed during normal hours at no additional charge.

Solicitation / RFP / RFQ

This solicitation is for the preventative maintenance, inspection, and repair of GE Anesthesia Equipment at the New Mexico Veterans Affairs Healthcare System (NMVAHCS). The contract will have a one-base year period with four one-year option periods.

• Preventative maintenance, inspection, and repair services for specific GE Anesthesia Equipment (Carestation 650s, Avance CS2s, Carescape Respironics Modules, LCS vaporizers).

• Use of Original Equipment Manufactured (OEM) parts for all repairs and preventative maintenance.

• Next-day shipping for required parts from the contractor's depot.

• Response within 4 hours to any equipment emergency.

• Provision of a replacement or loaner unit within 48 hours if the unit cannot be repaired on-site.

• Delivery of a hard copy or electronic copy of a Field Service Report after service.

• Service technicians must be certified by the OEM.

• Unlimited telephone technical support and onsite service calls for maintenance or repair.

• Telephone response time of 4 hours for Field Service Engineers (FSE) or Technical Support.

• Field Service Reports must be provided within two weeks of service.

• Guarantee of workmanship and parts for at least 90 days.

• Normal hours of coverage: Monday-Friday, 7:00 am to 4:00 pm local time. Work outside these hours requires approval.

• Scheduled hardware/software modifications, upgrades, updates, enhancements, and installations are at no additional charge during normal hours.

• Contract Type: Firm-Fixed-Price (anticipated).

• Period of Performance: One base year plus four one-year option periods.

• Estimated Value: Not explicitly stated in this document.

• Questions Due: February 25, 2026, by 5:00 PM PST via email to daniel.kneizeh@va.gov.

• Offers Due: March 6, 2026, by 5:00 PM PST via email to daniel.kneizeh@va.gov.

• Evaluation Factors: Price, Past Performance (minimum three years' experience in similar services), and Technical Capability (OEM certifications and ability to use OEM parts).

• Evaluation of Options: Offers will be evaluated by adding the total price for all options to the total price for the basic requirement.

• This acquisition is a 100% Total Set-Aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB).

• Offerors must be verified as SDVOSB on SAM.gov at the time of proposal submission and award.

• The Statement of Work (SOW) provides detailed information on the scope of work, equipment inventory, and specific requirements.

• Invoices must be submitted electronically via the Tungsten Network.

• The solicitation incorporates by reference numerous FAR and VAAR clauses.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services for the preventative maintenance, inspection, and repair of Government-Owned Anesthesia Equipment used for patient care at the New Mexico VA Healthcare System (NMVAHCS). This announcement serves as the only solicitation; no separate written solicitation document will be issued.

• Preventative Maintenance: Semi-annual for GE Avance CS2s and LCS vaporizers; annual for Carescape Respironics Modules. Includes complete inspection, vaporizer efficacy testing, and calibration per manufacturer's service manual.

• Repair Services: For Carestation 650s, Avance CS2s, and Carescape Respironics Modules, including all parts, labor, and travel.

• Parts: Original Equipment Manufacturer (OEM) parts are required for all repairs and maintenance. Next-day shipping to the facility is required for parts.

• Emergency Response: 4-hour response time for emergencies. On-site response within 48 hours of emergency modification notification.

• Field Service Reports: Required within two weeks of service, detailing all activities, parts used, labor hours, etc.

• Technician Certification: Service technicians must be OEM-certified for the specified equipment.

• Equipment Management: Contract covers addition and removal of equipment; hard drives cannot be removed without prior approval.

• Contract Type: RFQ (Request for Quotation).

• Period of Performance: One base year plus four one-year options.

• Estimated Value: Not explicitly stated, but NAICS code 811210 has a small business size standard of $34.0 Million.

• Submission Deadline: March 6, 2026, 17:00 PM PST.

• Submission Method: Email to daniel.kneizeh@va.gov with subject line "RESPONSE TO RFQ 36C26226Q0309".

• Evaluation Factors: Award will be based on the quote most advantageous to the Government, considering Cost, Technical Capability, Testing, Training, and Support Plan, Equipment Quality and Ergonomic Design, and Past Experience.

• Questions Deadline: February 25, 2026, 17:00 PST.

• This solicitation is open exclusively to Service-Disabled Veteran-Owned Small Businesses (SDVOSB) only.

• NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance).

• Product/Service Code: J065 (Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies).

• Attachment One: Statement of Work.

• Attachment Two: Solicitation Schedule.

• Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM).