GE Anesthesia Preventative Maintenance

Solicitation

This solicitation is for the preventative maintenance, inspection, and repair of GE Anesthesia Equipment at the New Mexico Veterans Affairs Healthcare System (NMVAHCS). The contract will include one base year and four one-year option periods.

• Preventative maintenance, inspection, and repair services for specific GE Anesthesia Equipment models (Avance CS2, Carestation 650 A1, E-SCAIO-00 Respiratory Module).

• Semi-annual preventative maintenance for Carestation 650s and Avance CS2s.

• Annual preventative maintenance for Carescape Respironics Modules.

• Semi-annual efficacy testing for LCS vaporizers.

• OEM parts must be used for all repairs and preventative maintenance.

• Next-day shipping for required parts.

• Response within 4 hours to any emergency.

• Replacement or loaner unit within 48 hours if repair is not possible.

• OEM Technical Training Sessions for Biomedical Staff on Carestation 650 and Avance CS2 models.

• Unlimited telephone technical support and onsite service calls for "Over and Above" repairs/emergency maintenance.

• Contract Type: Firm-Fixed-Price (anticipated).

• Period of Performance: One base year with four one-year option periods.

• Estimated Value: Not explicitly stated, but the solicitation is for a 100% Total Set-Aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB).

• Proposal Submission Deadline: April 13, 2026, by 5:00 PM Pacific Standard Time.

• Questions Due: April 1, 2026, by 5:00 PM Pacific Standard Time.

• Submission Method: Email to daniel.kneizeh@va.gov.

• Evaluation Criteria: Price alone is the sole evaluation factor. The award will be made to the responsible offeror with the lowest priced quote that meets all requirements.

• This acquisition is a 100% Total Set-Aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB).

• Offerors must be verified SDVOSBs on SAM.gov at the time of proposal submission and award.

• All inquiries and offers are to be submitted via email to the Contracting Officer, Daniel Kneizeh.

• The solicitation incorporates FAR clauses by reference, including those related to contract terms, conditions, and evaluation.

Statement of Work (SOW)

To provide preventive maintenance and repair services for Government-Owned Anesthesia Equipment used for patient care at the New Mexico Veterans Affairs Healthcare System (NMVAHCS).

• Perform complete inspections, vaporizer efficacy testing, and calibration for all anesthesia equipment listed in the contract.

• Schedule inspections in accordance with manufacturer recommendations and the Program Point of Contact.

• Provide all necessary parts for preventive maintenance.

• Perform semi-annual preventive maintenance on Carestation 650s and Avance CS2s.

• Perform annual preventive maintenance on Carescape Respironics Modules.

• Perform semi-annual efficacy tests on LCS vaporizers.

• Provide repair services for Carestation 650s, Avance CS2s, and Carescape Respironics Modules, including all parts, labor, and travel.

• Use only Original Equipment Manufacturer (OEM) parts; refurbished or non-OEM parts are not authorized.

• Provide next-day shipping for required parts to the facility.

• Respond to emergencies within 4 hours.

• Provide a replacement or loaner unit within 48 hours if a unit cannot be repaired.

• Obtain Contracting Officer approval for any equipment replacement.

• Verify equipment functionality before returning it to the facility.

• Deliver a Field Service Report (hard copy or electronic) within two weeks of service.

• Provide two OEM Technical Training Sessions for Biomedical Staff on Carestation 650 and Avance CS2 models.

• Provide unlimited telephone technical support and onsite service calls.

• Respond by phone within 4 hours during normal business hours (7:00 am - 4:00 pm Mountain Time, Monday-Friday) for technical support.

• Obtain Contracting Officer approval for any emergency or additional work.

• Provide on-schedule quotes for review and consideration for additional funding.

• Ensure all hardware/software modifications, upgrades, and installations are performed during normal hours of coverage at no additional charge.

• Field Service Reports must include specific details about the service performed, technician, equipment, complaint, parts used, and labor hours.

• All field service reports to be emailed to ABQBIOMED@va.gov.

• Guarantee workmanship and parts for a minimum of 90 days.

• Period of Performance: One base year plus four, one-year options.

• Place of Performance: New Mexico VA Health Care System, 1501 San Pedro Dr. SE, Albuquerque, NM 87108.

• Service technicians must be certified by the OEM.

• Contractor personnel are subject to Federal laws, regulations, and VA Directives regarding information and information system security.

• Contractor must obtain Contracting Officer approval before disclosing information or engaging in contractual relationships that require disclosure of information.

• Contractor must check in with Biomed upon arrival at the facility before performing any service.

• Normal hours of coverage: Monday through Friday, 7:00 am to 4:00 pm local time, unless otherwise approved.

• Work performed outside normal hours requires Contracting Officer approval and funding modification.

Solicitation Schedule Dates

• Vendor Questions Due: April 1, 2026, at 5:00 PM PST

• Proposals Due: April 13, 2026, at 5:00 PM PST

• Bidders are instructed to reference the main Solicitation document for specific submission details.

Solicitation / RFP / RFQ

This document outlines key dates for the solicitation process:

• Vendor Questions Due: February 25, 2026, at 5:00 PM PST
• Proposals Due: March 6, 2026, at 5:00 PM PST

Please reference the main Solicitation document for specific submission details.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for preventive maintenance and repair of Government-Owned Anesthesia Equipment used for patient care at the New Mexico Veterans Affairs Healthcare System (NMVAHCS).

• The contractor is responsible for preventive maintenance and repair of all listed anesthesia equipment.

• Preventive maintenance includes complete inspection, vaporizer efficacy testing, and calibration according to manufacturer recommendations.

• Specific equipment requiring semi-annual preventive maintenance includes Carestation 650s and Avance CS2s. Carescape Respironics Modules require annual preventive maintenance, and LCS vaporizers require semi-annual efficacy testing.

• Repairs must restore units to manufacturer-specified functioning levels.

• Only Original Equipment Manufacturer (OEM) parts are authorized for repairs and preventive maintenance.

• The contractor must provide next-day shipping for parts and prefilled shipping labels.

• Emergency response time is within 4 hours.

• Replacement or loaner units must be provided within 48 hours if a unit cannot be repaired on-site.

• Any equipment replacement requires Contracting Officer approval and a contract modification.

• A Field Service Report detailing service performed and quality assurance tests must be delivered.

• Service technicians must be OEM-certified.

• The contract has a period of performance of one base year plus four one-year options.

• Services are to be performed at the New Mexico VA Health Care System, 1501 San Pedro Dr. SE, Albuquerque, NM 87108.

• Response time for telephone support is within four (4) hours during normal business hours (7:00 am - 4:00 pm Mountain Time, Monday-Friday).

• Field Service Engineers (FSEs) must be on-site within 48 hours of emergency notification.

• Field Service Reports must be submitted within two weeks of service.

• Workmanship and parts are guaranteed for at least 90 days.

• Contractor personnel must comply with Federal laws, regulations, standards, and VA Directives regarding information and information system security.

• Contractor must obtain Contracting Officer approval before disclosing information or engaging in contractual relationships that require disclosure of information related to the contract.

• Technicians must check in with Biomedical Engineering upon arrival.

• Normal hours of coverage are Monday-Friday, 7:00 am to 4:00 pm local time. Work outside these hours requires Contracting Officer approval and funding through a modification.

• Hardware/software modifications, upgrades, and updates must be scheduled and performed during normal hours at no additional charge.

Solicitation / RFP / RFQ

This solicitation is for the preventative maintenance, inspection, and repair of GE Anesthesia Equipment at the New Mexico Veterans Affairs Healthcare System (NMVAHCS). The contract will have a one-base year period with four one-year option periods.

• Preventative maintenance, inspection, and repair services for specific GE Anesthesia Equipment (Carestation 650s, Avance CS2s, Carescape Respironics Modules, LCS vaporizers).

• Use of Original Equipment Manufactured (OEM) parts for all repairs and preventative maintenance.

• Next-day shipping for required parts from the contractor's depot.

• Response within 4 hours to any equipment emergency.

• Provision of a replacement or loaner unit within 48 hours if the unit cannot be repaired on-site.

• Delivery of a hard copy or electronic copy of a Field Service Report after service.

• Service technicians must be certified by the OEM.

• Unlimited telephone technical support and onsite service calls for maintenance or repair.

• Telephone response time of 4 hours for Field Service Engineers (FSE) or Technical Support.

• Field Service Reports must be provided within two weeks of service.

• Guarantee of workmanship and parts for at least 90 days.

• Normal hours of coverage: Monday-Friday, 7:00 am to 4:00 pm local time. Work outside these hours requires approval.

• Scheduled hardware/software modifications, upgrades, updates, enhancements, and installations are at no additional charge during normal hours.

• Contract Type: Firm-Fixed-Price (anticipated).

• Period of Performance: One base year plus four one-year option periods.

• Estimated Value: Not explicitly stated in this document.

• Questions Due: February 25, 2026, by 5:00 PM PST via email to daniel.kneizeh@va.gov.

• Offers Due: March 6, 2026, by 5:00 PM PST via email to daniel.kneizeh@va.gov.

• Evaluation Factors: Price, Past Performance (minimum three years' experience in similar services), and Technical Capability (OEM certifications and ability to use OEM parts).

• Evaluation of Options: Offers will be evaluated by adding the total price for all options to the total price for the basic requirement.

• This acquisition is a 100% Total Set-Aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB).

• Offerors must be verified as SDVOSB on SAM.gov at the time of proposal submission and award.

• The Statement of Work (SOW) provides detailed information on the scope of work, equipment inventory, and specific requirements.

• Invoices must be submitted electronically via the Tungsten Network.

• The solicitation incorporates by reference numerous FAR and VAAR clauses.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services for the preventative maintenance, inspection, and repair of Government-Owned Anesthesia Equipment used for patient care at the New Mexico VA Healthcare System (NMVAHCS). This announcement serves as the only solicitation; no separate written solicitation document will be issued.

• Preventative Maintenance: Semi-annual for GE Avance CS2s and LCS vaporizers; annual for Carescape Respironics Modules. Includes complete inspection, vaporizer efficacy testing, and calibration per manufacturer's service manual.

• Repair Services: For Carestation 650s, Avance CS2s, and Carescape Respironics Modules, including all parts, labor, and travel.

• Parts: Original Equipment Manufacturer (OEM) parts are required for all repairs and maintenance. Next-day shipping to the facility is required for parts.

• Emergency Response: 4-hour response time for emergencies. On-site response within 48 hours of emergency modification notification.

• Field Service Reports: Required within two weeks of service, detailing all activities, parts used, labor hours, etc.

• Technician Certification: Service technicians must be OEM-certified for the specified equipment.

• Equipment Management: Contract covers addition and removal of equipment; hard drives cannot be removed without prior approval.

• Contract Type: RFQ (Request for Quotation).

• Period of Performance: One base year plus four one-year options.

• Estimated Value: Not explicitly stated, but NAICS code 811210 has a small business size standard of $34.0 Million.

• Submission Deadline: March 6, 2026, 17:00 PM PST.

• Submission Method: Email to daniel.kneizeh@va.gov with subject line "RESPONSE TO RFQ 36C26226Q0309".

• Evaluation Factors: Award will be based on the quote most advantageous to the Government, considering Cost, Technical Capability, Testing, Training, and Support Plan, Equipment Quality and Ergonomic Design, and Past Experience.

• Questions Deadline: February 25, 2026, 17:00 PST.

• This solicitation is open exclusively to Service-Disabled Veteran-Owned Small Businesses (SDVOSB) only.

• NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance).

• Product/Service Code: J065 (Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies).

• Attachment One: Statement of Work.

• Attachment Two: Solicitation Schedule.

• Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM).