Grades 6 - 12 Health Education Instructional Resources

Questions & Answers / Clarifications

This document provides clarifications and answers to questions submitted by potential vendors regarding the solicitation for Grades 6-12 Health Education Instructional Resources.

• NAICS Code: NAICS code 611710 is acceptable for this requirement and can be used as a secondary code. The agency is primarily looking for digital resources.
• Course Structure: For grades 6-8, courses can be 9 or 18 weeks, depending on local school schedules. For high school grades, the requirement is for 0.5 credit courses.
• Digital Access: The agency requires full digital access for teachers and students for all grades 6-12, along with 7 digital access codes.
• Standards Alignment: Vendors are permitted to include a separate attachment detailing standards alignment or provide narrative assurances within Volume 2 of their proposal.
• Previous Contracts: Information on previous contracts awarded in 2016 and 2025 for similar services has been provided, including solicitation names and award numbers.
• Agency Goal: The agency aims to implement a standards-based approach with features and functionality that enhance integration efforts with the DoDEA population, such as single sign-on, accessibility, and flexibility in assigning student work.

This Q&A document clarifies key requirements related to NAICS codes, course structure, digital access, and submission formats. It also provides context on the agency's desired approach and historical procurement. Vendors should review these clarifications carefully to ensure their proposals accurately address the stated needs. Specific details regarding digital access and standards alignment have been confirmed.

Amendment / Modification

This amendment modifies the solicitation HE125426QE032 dated April 28, 2026. The key changes include:

• Addressing vendor questions (See Attachment 10 for answers).

• Correcting a clerical error on the pricing sheet (Attachment 1).

• Clarifying the number of digital accesses required.

• Updating the North American Industry Classification System (NAICS) code from 513130 to 611710.

• List of Attachments: Several attachments have been modified or added, including:

  • Attachment 1: Pricing Sheet (amended)
  • Attachment 10: Questions and Answers (new)

• Instructions, Conditions, & Notices to Offerors or Quoters:

  • The period for acceptance of quotes is extended to 120 calendar days.
  • Specific instructions for quote structure and content have been detailed, including requirements for:
    • Administrative Cover Letter (TIN, UEI, address, Cage Code/NAICS, contact info, signed SF-1449, Attachment 2, Attachment 3 (ACR/VPAT), Attachment 4 (Cloud Questionnaire), Attachment 5 (FAR/DFARS Provisions), Representation and Certifications, Attachment 6 (Privacy Checklist), Attachment 7 (DD 2930a), Attachment 8 (Past Performance Questionnaire), and digital access to resources.
    • Technical Capabilities (demonstrating understanding of PWS and Technical Exhibit 1, providing digital access codes for grades 6-12 health instructional courses).
    • Past Performance (minimum of 3, maximum of 5 references, using Attachment 8).
    • Price (using Attachment 1, Pricing Sheet).

• Submission Instructions:

  • Questions are due by Monday, May 11th, 2026, at 10:00 AM EST.
  • Submissions are due by Monday, May 18th, 2026, at 12:00 PM EST via email to the specified POCs.
  • Electronic submissions should be in Microsoft Word or Adobe Acrobat PDF format, with pricing in Microsoft Excel.
  • Page limits are specified for Technical Capabilities (15 pages) and Past Performance (5 References).

• The deadline for questions has been set for May 11, 2026.

• The submission deadline is May 18, 2026.

• The period for quote acceptance has been extended to 120 days.

Solicitation / RFP / RFQ

This solicitation is for "Grades 6-12 Health Education Instructional Resources" and associated services. The Department of Defense Education Activity (DoDEA) plans to award a Firm-Fixed-Price (FFP), Indefinite Delivery, Indefinite Quantity (IDIQ) contract. The government is seeking commercially available offerings rather than custom-developed solutions.

The core requirement is for "Grades 6-12 Health Education Instructional Resources." This includes various components such as:

• Student Licenses (Grades 6-8, High School)
• Teacher Licenses (Grades 6-8, High School)
• Professional Learning (Grades 6-8, High School)
• Technical Support

These resources are to be provided in accordance with the attached Performance Work Statement (PWS).

• Contract Type: Firm-Fixed-Price (FFP), Indefinite Delivery, Indefinite Quantity (IDIQ)

• NAICS Code: 611710 (Educational Support Services)

• Size Standard: USD 24,000,000.00

• IDIQ Minimum: 1 Unit

• IDIQ Maximum: 29,694 Units (Instructional Resources, inclusive of base and option periods)

• Offer Due Date: May 18, 2026, 12:00 PM

• Offer Acceptance Period: 120 calendar days from the submission date.

• Submission Method: Electronic via email to specified POCs.

• Evaluation Factors: The award will be made on a competitive best value basis, considering the following factors in order of importance: Technical Capabilities (more important than Past Performance), Past Performance, and Price. Technical Capabilities subfactors are of equal importance.

• Section 508 Compliance: Vendors must provide an Accessibility Conformance Report (ACR) for all offered Information and Communication Technology (ICT) items. Failure to comply may result in ineligibility for award.

• The acquisition is UNRESTRICTED.

• Vendors must submit a complete quote package including an Administrative Cover Letter, Technical Capabilities, Past Performance references, and Price. Specific attachments are required, including a Pricing Sheet, Terms of Service Addendum, ACR, Cloud Questionnaire, FAR/DFARS Provisions, Privacy Checklist, DD 2930a, and Present/Past Performance Questionnaire.

• Digital access to vendor resources for 8 evaluators is required for technical evaluation.

• The solicitation incorporates FAR Part 12 procedures for commercial item acquisitions.

Form / Attachment / Pricing Sheet

This document provides "Revised Section 508 Standards Contract Language Template" for use when purchasing Information and Communication Technology (ICT) products or services. It outlines the requirements for IT accessibility under Section 508 of the Rehabilitation Act, as amended.

• IT Accessibility Requirements: Mandates that Federal agencies ensure ICT is accessible to people with disabilities, providing comparable access to information and data.
• Conformance Standards: Specifies adherence to the Revised 508 Standards (36 C.F.R. § 1194.1 & Apps. A, C & D) and references specific criteria for electronic content, software, hardware, and support services.
• Instructions for Offerors: Requires vendors to provide an Accessibility Conformance Report (ACR) using the Voluntary Product Accessibility Template (VPAT) for each ICT item offered. Vendors must detail how their solution meets standards, explain any non-applicable items, and describe evaluation methods. They must also describe their approach to universal design and plans for non-conforming features.
• Acceptance Criteria: States the government's right to test ICT items to validate conformance claims before acceptance and may require remediation if claims are not met.

This document is crucial for bidders offering IT products or services. It defines the mandatory accessibility requirements that must be met. Bidders must understand these requirements to accurately complete their Accessibility Conformance Reports (ACRs) and ensure their proposals demonstrate compliance with Section 508 standards. Failure to meet these requirements can impact proposal evaluation and contract acceptance.

Other / Unclassified

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This document does not contain substantive information related to the SAM.gov opportunity. It serves as a technical notification for PDF viewing issues and does not provide details on requirements, deliverables, or submission instructions.

Amendment / Modification

This document is an Addendum to a License Agreement or Terms of Use. It clarifies and modifies terms that may be included in a vendor's License Agreement submitted with a proposal. The Government accepts commercial terms only to the extent they do not conflict with Federal law or the solicitation's language and meet Government needs. The Addendum specifies that the terms herein will supersede and control over any conflicting terms in the vendor's License Agreement.

Key modifications and clarifications include:

• General Indemnity: The Government will not indemnify any party. Recourse for alleged breach must be under the Contract Disputes Act.
• Patent Indemnity: Contractors must indemnify the Government against patent or copyright infringement claims. The contractor will bear costs and attorney fees, but the U.S. Department of Justice retains control of defense.
• Automatic Renewals: Automatic renewal provisions are not accepted due to potential Anti-Deficiency Act violations. Licenses or services will not renew automatically without prior Government approval.
• Audit: Contractors cannot audit Government systems. A self-audit by the Government may be requested at its discretion.
• Attorney Fees/Equitable Relief/Arbitration: The Government does not agree to clauses for attorney fees, costs, or equitable relief, as these may violate the Anti-Deficiency Act. Disputes will follow the disputes clause, and binding arbitration is not permitted.
• Taxes: The Government is not responsible for all taxes. Any taxes payable by the Government must be submitted individually for adjudication or included in the firm-fixed price.
• Incorporating Other Terms: Terms from other documents or websites are not binding unless submitted with the proposal and made a contract attachment. Unilaterally revised terms inconsistent with the contract are not enforceable.
• Venue/Choice of Law: The Government does not agree to specific venue, jurisdiction, or choice of law clauses. Disputes will be governed by applicable federal statutes and regulations.
• Arbitration: Mandatory arbitration is not agreed to; disputes follow federal statutes and regulations.
• Equitable Remedies/Injunctions: The Government does not consent to equitable relief or injunctions for the contractor.
• Unilateral Termination by Contractor: Contractors cannot unilaterally terminate the contract. Recourse is through the Contract Disputes Act.
• Unilateral Modification: Contractors cannot unilaterally change license terms.
• Assignment by Licensor: Assignment by the licensor is not agreed to, except for assignment of payment to a financial institution under specific acts.
• Confidentiality: License agreement terms and price lists are not considered confidential or proprietary. The Freedom of Information Act governs disclosure.
• User Obligations: The Government does not agree to provisions obligating its users. "You" or "User" refers to the Government itself, not individual users.
• Entire Agreement: This Addendum modifies the License Agreement, and its terms prevail in case of conflict.

This Addendum modifies and supersedes specific clauses within any License Agreement or Terms of Use submitted by the offeror.

Offerors must acknowledge and agree to all terms of this Addendum. It will become a binding part of the contract if the proposal is accepted and selected for award.

Other / Unclassified

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This document does not contain substantive information related to the SAM.gov opportunity. It suggests a potential issue with the document's display or accessibility, rather than providing details about the procurement itself.

Performance Work Statement (PWS)

To provide grade 6-12 health instructional digital resources, including student and teacher materials, professional learning, and technical support, for a 9-week course in each grade and a 0.5-credit course for high school. Resources must be commercial off-the-shelf (COTS), 100% digital, and based on research-based best practices.

• Student Resources: Aligned to National Health Education Standards, age-appropriate, engaging, and support intentional teaching. Includes a website with user-friendly navigation. Requires five 1-year subscriptions for student resources (9-week courses for grades 6-8, 0.5-credit for grades 9-12).

• Educator Resources & Assessments: Includes five 1-year subscriptions for teachers and subject-matter experts. Requires standards alignment correlation, scope and sequence, strategies for rigorous instruction and differentiation, and formative/summative assessments (optimally auto-grading multiple-choice components).

• Professional Learning: Four synchronous webinars for grade 6-8 teachers (Base Year 1 only, 15 hours total) and four for grade 9-12 teachers (Base Year 1 only, 15 hours total). Webinars must be SCORM®-compliant if digital modules are used and include a dry run and posting on the LMS.

• Instructional Resources & Assessments: Access 24/7/365 with minimal unscheduled downtime.

• Technical Support: Acknowledge requests within two hours, resolve 90% in one business day, and the remaining 10% in five business days.

• Digital Resources: 100% PWS-compliant.

• Delivery: Digital resources accessible within three business days of initial delivery order; print resources received 95% on time and undamaged.

• Period of Performance: Not explicitly stated, but the background mentions a current contract expiring and needing recompetition, and the table estimates student numbers for Base Year 1 through Year 5.

• Place of Performance: Contractor's facilities.

• Technical: Resources must be compatible with DoWEA's virtual learning environment (VLE), including Schoology and Google Classroom, and accessible via ClassLink. Must meet specific technical specifications (e.g., browser compatibility, hardware minimums). Must comply with IMS Global Consortium standards and be SCORM®-compliant.

• Cybersecurity: Must comply with Federal and DoW cybersecurity requirements, including STIGs and FedRAMP Level 2 standards. Data must be secured in US-based data centers, with data transit secured via TLS and data at rest via AES-256 encryption.

• Privacy: Strict adherence to Privacy Act requirements, including PII protection, US citizen personnel, and mandatory privacy training.

• Accessibility: Must comply with Section 508 accessibility standards.

• Data Rights: All data developed is the property of the Government.

• Nondiscrimination: Resources must be free of bias.

• Liaison: A designated liaison and alternate are required.

• Holidays: Services are not required on Federal holidays.

• Updated Content: Content must be kept current, with updated copyright not exceeding one school year.

• Organizational Conflict of Interest (OCI): Contractors must identify and mitigate potential OCI.

• The agency requires a single contract for this requirement.

• The estimated number of students and educators requiring licenses is provided for Base Year 1 through Year 5.

• Technical Exhibit #1 provides detailed technical requirements.

Form / Attachment / Pricing Sheet

This document contains two standard contract provisions related to taxation and cybersecurity requirements. It requires bidders to make specific representations and, in some cases, submit forms.

• 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS--NOTICE AND REPRESENTATION (JUN 2020): Requires bidders to represent whether they are a foreign person and if they are claiming an exemption from a 2% tax on certain federal procurement payments. Bidders claiming an exemption must use IRS Form W-14. Failure to submit the form may result in the government withholding the tax.
• 252.204-7019 NOTICE OF NIST SP 800-171 DOD ASSESSMENT REQUIREMENTS (NOV 2023): Mandates that offerors, if required to implement NIST SP 800-171, must have a current assessment (not more than 3 years old) posted in the Supplier Performance Risk System (SPRS). If an assessment is not posted, a Basic Assessment can be submitted to a specified email address.
• 252.204-7009 LIMITATIONS ON THE USE OR DISCLOSURE OF THIRD-PARTY CONTRACTOR REPORTED CYBER INCIDENT INFORMATION (JAN 2023): Outlines restrictions on the use and disclosure of cyber incident information obtained from third parties under DFARS clause 252.204-7012.
• 252.239-7009 Representation of Use of Cloud Computing (SEP 2015): Requires bidders to represent whether cloud computing services are anticipated for use in contract performance.

Bidders must carefully review these provisions to understand their obligations regarding foreign procurement taxes, cybersecurity assessments, handling of cyber incident information, and the use of cloud computing. Specific actions, such as completing IRS Form W-14 or ensuring NIST SP 800-171 assessments are current and posted in SPRS, may be required for proposal submission and contract award.

Solicitation / RFP / RFQ

This solicitation (HE125426QE032) is for "Grades 6-12 Health Education Instructional Resources." The Department of Defense Education Activity (DoDEA) plans to award a Firm-Fixed-Price (FFP), Indefinite Delivery, Indefinite Quantity (IDIQ) contract. The government is seeking commercially available offerings rather than custom-developed solutions.

The core requirement is for "Grades 6-12 Health Education Instructional Resources" as detailed in the Performance Work Statement (PWS). This includes:

• Student Licenses (Grades 6-12)

• Teacher Licenses (Grades 6-12)

• Professional Learning resources (Grades 6-8, High School)

• Technical Support

• Contract Type: Firm-Fixed-Price (FFP), Indefinite Delivery, Indefinite Quantity (IDIQ)

• IDIQ Minimum: 1 Unit

• IDIQ Maximum: 29,694 Units

• Period of Performance: Base period (25 Aug 2026 - 24 Aug 2027) with four 1-year option periods.

• The contract also includes FAR 52.217-8 Option to Extend Services, allowing for an additional six months of performance.

• Offerors must submit a quote package in four volumes: Administrative Cover Letter, Technical Capabilities, Past Performance, and Price.

• The offer is due by May 18, 2026, at 12:00 PM.

• Evaluation will be based on a competitive best value basis, considering Technical Capabilities (most important), Past Performance, and Price.

• Technical Capabilities subfactors (Student Resources, Educator Resources, Professional Learning/Program Support) are of equal importance.

• Vendors must provide digital access to resources for evaluation.

• Quotes must be held firm for 120 calendar days.

• The acquisition is listed as "Unrestricted."

• NAICS Code: 513130 (Size Standard: USD 24,000,000.00)

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, 52.212-4, and 52.212-5 by reference or attachment.

• Vendors must complete various attachments, including a Pricing Sheet, Terms of Service Addendum, Accessibility Conformance Report, Cloud Questionnaire, FAR/DFARS Provisions, Privacy Checklist, DD 2930a, and Past Performance Questionnaire.

• Questions are due by May 11, 2026.

Form / Attachment / Pricing Sheet

This document is a pricing sheet (Attachment 1) for the "Grades 6-12 Health Education Instructional Resources HE125426QE0032" opportunity. It details the estimated quantities and quoted prices for various components over a base year and four option years.

• Contract Line Item Numbers (CLINs): Includes CLIN 0001 for "Grades 6-12 Health Education Instructional Resources" (comprising student and teacher licenses, and professional learning) and CLIN 0002 for "Technical Support."
• Period of Performance: Covers a Base Year (August 25, 2026 - August 24, 2031) and four Option Years.
• Quantities: Specifies estimated quantities for student licenses, teacher licenses, and professional learning for grades 6-8 and high school, as well as months of technical support.
• Pricing: Provides columns for "Quoted Unit Price" and "Quoted Extended Total." All quoted prices in the provided data are listed as 0.
• Option to Extend Services: Includes FAR 52.217-8 for a 6-month extension, noted as "For Evaluation Purpose only."
• Estimated Quantities: A note indicates that the quantities provided are estimates.

This pricing sheet provides the structure and estimated quantities for the required instructional resources and technical support. Bidders should use this as a template to understand the scope of items to be priced and the expected quantities for each contract period. Note that all provided "Quoted Unit Price" and "Quoted Extended Total" fields are currently zero, suggesting this may be a template or preliminary pricing structure.

Form / Attachment / Pricing Sheet

This document is a "DoDEA Cloud Questionnaire" designed to assess a vendor's cloud-based solution for compatibility with Department of Defense Education Activity (DoDEA) and DISA guidelines. The responses will enable DoDEA to quickly and effectively evaluate the solution's suitability. It also serves to identify points of contact for any questions.

The questionnaire covers several key areas:

• Cloud Resource Website/URLs: Inquires about the provision and access to cloud resource URLs.
• Client Systems and Software Configuration: Asks about server support needs, required software, and necessary configurations or changes to DoDEA systems.
• Privacy Information Data Collection and Distribution: Addresses the collection and sharing of Personally Identifiable Information (PII) and sensitive data with third parties, and adherence to privacy regulations (COPPA, Privacy Act of 1974, FERPA, CIPA).
• System Management and Security: Focuses on penetration testing, vulnerability testing, intrusion prevention, software updates, and physical security of systems.
• Data Storage, Retention, and Access: Covers data storage locations, employee/subcontractor access, data transfer, encryption, hosting, and data deletion processes.
• Development and Change Management Process: Inquires about customer notification for policy changes and auditing processes for security and privacy.
• Test and Development Environments: Asks about the use of "live" student/privacy data in non-production environments.
• Data Breach, Incident Investigation and Response: Assesses backup/restore processes, protection against denial-of-service attacks, and procedures for managing data breaches and security incidents.

Vendors must complete this questionnaire accurately and thoroughly. The responses are critical for DoDEA's evaluation of the cloud solution's security, privacy, and compliance. Failure to answer questions may be considered an unacceptable response. Proprietary or sensitive information provided will be protected. Links to web pages are acceptable as supporting documentation, but not as answers themselves.

Form / Attachment / Pricing Sheet

This document is a Past and Present Performance Questionnaire (PPQ) that must be completed by references provided by the prime vendor. It is used to gather feedback on a vendor's performance for a specific contract.

• Reference Information Table: To be filled out by the prime vendor, including the reference's business name, POC, contract details (value, number, type), period of performance, and a brief description of the work.
• Part I: Scope Verification: Asks if the provided scope of work description is correct and if any significant problems were encountered.
• Part II: Evaluation Key: Provides a rating scale (Poor/Unsatisfactory, Satisfactory, Good, Very Good, Excellent, Neutral) for evaluating vendor performance.
• Evaluation Questions: Rates the vendor on compliance with deliverables/requirements, business practices, conformance to contract standards, and overall performance.
• Purchase Decision: Asks if the government would purchase services from the vendor again.
• Additional Comments: Space for further remarks on past performance.

Prime vendors must provide this questionnaire to their references. The completed questionnaire will be used by the government to evaluate the bidder's past performance, which is a critical factor in the overall evaluation of proposals. Bidders should ensure their references are aware of the contract details and prepared to provide accurate and thorough feedback.

Performance Work Statement (PWS)

This PWS outlines the requirements for providing standards-aligned, commercial off-the-shelf (COTS), 100% digital health education instructional resources for grades 6-12. The goal is to support students and teachers with resources that promote rigorous instruction, cater to diverse learning needs, and align with research-based best practices.

• Student Resources: Provide digital instructional resources for a 9-week course for grades 6-8 and a 0.5-credit course for grades 9-12. Resources must be age-appropriate, engaging, and support intentional teaching aligned to the National Health Education Standards.

• Educator Resources & Assessments: Offer subscriptions for teachers and subject-matter experts, provide standards alignment correlations, scope and sequence documents, and resources with strategies for instruction, differentiation, and addressing challenges. Include formative and summative assessments that can be automatically graded where possible.

• Professional Learning: Conduct synchronous webinars for teachers and subject-matter experts in Base Year 1, including a two-hour session per quarter for grades 6-8 and grades 9-12, totaling 15 hours for each group.

• Resources must be accessible via ClassLink or other common school platforms.

• Technical support must be provided within one business day via telephone or email.

• Digital resources must be compatible with DoWEA's learning management system (LMS) and Google Classroom, supporting single sign-on.

• Content must comply with IMS Global Consortium standards and be SCORM®-compliant if digital modules are included.

• Cybersecurity requirements, including FedRAMP Level 2 compliance, must be met.

• Data integration must be supported via APIs or SFTP, with secure data handling and storage.

• The contract is for a period of five years, with a preference for 5-year licenses in Base Year 1.

• Work shall be performed at the Contractor's facilities.

• All resources must be COTS and 100% digital.

• Contractor personnel must complete DoW Privacy Act/Personally Identifiable Information (PII) training.

• Resources must be free of bias regarding race, color, religion, sex, national origin, or disability.

• Compliance with Section 508 accessibility standards is required for all Information and Communication Technology (ICT).

• All data developed is the property of the Government.