H312-- Refilling Fire Suppression System Altoona VAMC
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the James E Van Zandt VA Medical Center in Altoona, PA, is soliciting quotes for refilling fire suppression systems. This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Quotes are due by April 02, 2026, at 10:00 AM EST.
Scope of Work
This solicitation requires services for refilling Chemetron FM-200 fire suppression systems in Building 15 and Pemhall FM-200 systems in Building 11 at the Altoona VAMC campus. Key requirements include:
- Pre-Service Inspection and Assessment: Determining agent quantity, inspecting components, verifying system pressure, and ensuring compliance with NFPA 2001 (2022 edition) and manufacturer guidelines.
- FM-200 Refilling: Safely discharging remaining agent, transporting cylinders for refilling at an approved facility, and conducting hydrostatic testing if necessary.
- System Reinstallation and Testing: Reinstalling filled cylinders, testing piping, actuators, and nozzles, performing pressure/leak testing, calibrating control panels, and conducting functional testing.
- Reporting: Providing a detailed service report, a certificate of compliance, and updating system maintenance logs.
- Safety and Compliance: Adherence to NFPA 2001, NFPA 70, NFPA 72, NFPA 75, ANSI 2166, VA Fire Protection Design Manual, manufacturer guidelines, and OSHA regulations.
Contract Details
- Contract Type: Firm-Fixed Price Purchase Order.
- Period of Performance: Approximately April 9, 2026, to June 8, 2026.
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB).
- NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a $19 Million size standard.
- Product Service Code: H312 (Inspection And Laboratory Services: Fire Control Equipment).
Submission & Evaluation
- Quote Submission Deadline: April 02, 2026, 10:00 AM EST.
- Submission Method: Email ONLY to Loretta Payne at loretta.payne@va.gov. Late quotes will not be accepted.
- Questions Due: March 30, 2026, 10:00 AM EST, via email to Loretta Payne.
- Evaluation Factors: Lowest-price technically acceptable (LPTA) quote, considering Price and Compliance with submission instructions.
- Offer Acceptance Period: 60 calendar days from the date specified for receipt of offers.
- Eligibility: Offerors must be registered in the System for Award Management (SAM).
Additional Notes
This is a Combined Synopsis/Solicitation (RFQ) issued under solicitation number 36C24426Q0347. The contracting office is the Department of Veterans Affairs, Network Contracting Office 4.