H312-- Refilling Fire Suppression System | Altoona
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically Network Contracting Office 4, is soliciting quotes for refilling fire suppression systems at the James E Van Zandt VA Medical Center in Altoona, PA. This opportunity is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Quotes are due by April 2, 2026, at 10:00 AM EST.
Scope of Work
The requirement involves refilling Chemetron FM-200 and Pemhall FM-200 fire suppression systems in Buildings 15 and 11. Key tasks include:
- Pre-Service Inspection and Assessment: Determining agent quantity, inspecting components, verifying pressure, and ensuring compliance with NFPA 2001 (2022 edition) and manufacturer guidelines.
- FM-200 Refilling: Safely discharging remaining agent, transporting cylinders to an approved facility for refilling, and conducting hydrostatic testing if required.
- System Reinstallation and Testing: Reinstalling filled cylinders, testing piping/actuators/nozzles, performing pressure/leak testing, calibrating control panels, and conducting functional testing.
- Reporting: Providing a detailed service report, a certificate of compliance, and updating system maintenance logs.
- Safety and Compliance: Adherence to NFPA 2001, NFPA 70, NFPA 72, NFPA 75, ANSI 2166, VA Fire Protection Design Manual, manufacturer guidelines, and OSHA regulations.
Contract & Timeline
- Contract Type: Firm-Fixed Price Purchase Order.
- Period of Performance: Approximately April 9, 2026, to June 8, 2026.
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB).
- Product Service Code: H312 (Fire Control Equipment Inspection and Laboratory Services).
- NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a size standard of $19 Million.
- Questions Due: March 30, 2026, 10:00 AM EST.
- Quote Submission Deadline: April 2, 2026, 10:00 AM EST.
- Offer Acceptance Period: 60 calendar days.
Submission & Evaluation
Quotes must be submitted ONLY via email to Loretta Payne at loretta.payne@va.gov. Late quotes may not be accepted. Evaluation will be based on the Lowest-Price Technically Acceptable (LPTA) method, considering price and compliance with submission instructions. A mandatory form, VA Notice 852.219-75 "Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction," must be completed, signed, and returned with the quote. Failure to include this certification will render the offer ineligible for award. Bidders must ensure compliance with subcontracting limitations (e.g., not paying more than 50% of contract amount to non-VIP-listed SDVOSBs/VOSBs for services).
Additional Notes
Offerors must be registered in the System for Award Management (SAM) database to receive an award. The contracting office is Network Contracting Office 4.