HMO Elevator Maintenance Service

Other / Unclassified

This document contains the minutes from a site visit held on April 27, 2026, for the COB Elevator Maintenance Service opportunity. The site visit was conducted in Spanish and attended by 4 people from 3 different prospective offerors, along with staff from the Requiring and Contracting Offices.

• Purpose of Site Visit: To help offerors understand the location, size, and specifications of the requirements to determine scope and pricing for their submissions.
• Key Information Shared:
  • Minutes will be posted on SAM.gov to ensure all vendors have access to the same information.
  • One elevator with current issues will be repaired before contract handover and will be in full working order at the start of the contract.
  • Questions will be compiled into a single Q&A document and posted on SAM.gov.
• Solicitation Package Sections Highlighted: Form SF1449, Pricing, Type of services, Period of performance, Section 3 (Solicitation Provisions), Questions due date, Section 4 (Evaluation Factors), Registration in System for Award Management, and Payment process.
• Important Deadlines:
  • Questions Due: May 08, 2026, before 12:00 hours local time.
  • Answers Posted: May 15, 2026, by 12:00 hours on SAM.gov.
  • Proposals Due: May 26, 2026, before 12:00 hours.
• Action Recommended: Offerors are encouraged to read the entire solicitation documents and submit questions before the stated deadline.

Amendment / Modification

This amendment (A0001) modifies Solicitation Number 19MX5726 Q 0002, originally dated May 15, 2026.

Specifically, this amendment changes Section 1.1.6.5, "Exclusions," regarding the scope of elevator preventive maintenance services.

• Section 1.1.6.5 "Exclusions"

• The amendment does not extend the hour and date specified for receipt of offers.

• Bidders must acknowledge receipt of this amendment with their offer.

• The threshold for "Major Repairs" not covered by the contract has been updated. Previously, it was $3,000 USD per incident. It is now $5,000 USD per event.

• This $5,000 threshold applies strictly to single incidents and is not accumulative.

• Repairs exceeding $5,000 USD must be quoted separately and will only be executed once a purchase order is placed.

• The Government retains the right to determine how these repairs are handled, typically through separate contracts.

• The exclusions do not apply if damage is caused by the Contractor's negligence or carelessness.

• The solicitation is for "Elevator Preventive Maintenance Services."

Questions & Answers / Clarifications

This document provides answers to questions submitted by interested quoters regarding the "Elevator Maintenance Services for COB" RFQ 19MX5726Q0002. These responses are made available to all potential bidders via SAM.gov and do not constitute a change to the solicitation unless a formal amendment is issued.

• Spare Parts Inventory: Contractors are required to maintain an accessible stock of common worn parts for expedient repairs and same-day service for trouble calls. Full storage of all possible parts is not expected, but a sufficient stock for normal maintenance and emergency repairs is necessary.

• Repair Lead Time: For parts not in stock, lead times are considered reasonable, especially for "major repairs" (defined as exceeding $3,000 USD, with a proposed update to $5,000 USD per event). Emergency response service requires a trained mechanic on-site within a three-hour window for trouble calls.

• Equipment Make and Model: Specific equipment details (make, model, serial numbers) for Elevators #1, #2, and #3 are provided via attached images and data sheets, including manufacturer information (EEVI) and warranty details.

• Certification Requirement: The solicitation requires specific certification from EEVI/Fujitec. However, the Consulate will confirm if demonstrating experience with open-architecture systems and guaranteeing OEM parts will be accepted, as the installed equipment uses ECC-Pixel components and Yaskawa drives.

• Major Repair Threshold: The threshold for repairs considered "major" and handled outside the base contract is being updated from $3,000 USD to $5,000 USD per event. This change will be formally communicated via an SF-30 form on SAM.gov.

• The proposal due date is May 26, 2026.

• Key technical requirements regarding spare parts and repair response times are clarified.

• The definition of "major repairs" and its associated cost threshold is being updated.

• Clarification on acceptable certifications and equipment integration is provided, with potential flexibility.

• Specific equipment details and locations have been provided.

Solicitation / RFP / RFQ

This document is a Request for Quotations (RFQ) for Elevator Maintenance Services. The U.S. Government intends to award a contract to the responsible company offering the lowest price. The government may hold discussions with companies in the competitive range if necessary.

• The solicitation requires elevator maintenance services.

• Proposals must be submitted electronically.

• Specific documents to be submitted include:

  • SF-1449
  • Section 1, Pricing
  • Section 3, Technical Proposal criteria
  • Section 5 Representations and Certifications
  • Proof of SAM Registration

• Not explicitly stated, but implied to be a contract for services.

• Pre-Proposal Conference: Monday, April 27, 2026, at 9:00 hours (local time).

• Entry to Building for Conference: Contact Contracts Team via email at hermogsocontracts@state.gov by April 22, 2026, at 12:00 hours (local time) to arrange entry.

• Quotation Due Date: Tuesday, May 26, 2026, before 12:00 hours (local time).

• Submission Method: Electronically to hermogsocontracts@state.gov.

• Evaluation: Award will be based on initial quotations, with potential for discussions. The government seeks the lowest acceptable price from a responsible company.

• Offerors must be registered in the SAM (System for Award Management) database prior to proposal submission. Failure to register may result in the offer being considered non-responsible.

• Proposals must be in English. Incomplete proposals will not be accepted.

• The solicitation number is 19MX57-26-Q-0002.

Solicitation / RFP / RFQ

This document is a solicitation (RFQ) for Elevator Maintenance Services. The acquisition is set aside for Small Business.

• Elevator Maintenance Services for a period of 5 years.

• Contract Type: Not explicitly stated, but indicated as an RFQ.

• Period of Performance: 5 Years.

• Offer Due Date: May 26, 2026, by 12:00 pm local time.

• Solicitation Number: 19MX57-26-Q-0002.

• Contact for Solicitation Information: F. Chad Moore at +1 52 66 2689 6206.

• This acquisition is a set-aside for Small Business.

• The solicitation incorporates by reference FAR 52.212-1, 52.212-4. FAR 52.212-3 and 52.212-5 are attached. Addenda are attached.

• The specific details of the Elevator Maintenance Services are provided in a continuation to this SF 1449.

Solicitation / RFP / RFQ

This solicitation is for elevator maintenance services for three (3) building elevators at the U.S. Consulate General Hermosillo. The objective is to maintain the elevators in safe, reliable, and efficient operating condition.

• Preventive Maintenance: Monthly checks, lubrication, adjustments, and scheduled maintenance for three elevators (EEVI, 4000 lb capacity, 4 stops each for #1 and #2; EEVI, 2800 lb capacity, 2 stops for #3).

• Repair Services: Unschedul ed and emergency repairs to ensure elevators are in safe and efficient operating condition.

• Testing: Annual no-load tests and a full load test every five years (in August of specified years).

• Emergency Response: 24/7 emergency response service with a three-hour on-site response time for critical situations (trapped persons, fire, inoperative elevator).

• Materials: Contractor to provide all necessary labor, materials, tools, equipment, and spare parts.

• Reporting: Monthly reports, test and inspection reports within 3 days of completion, and detailed reports for any discrepancies.

• Contract Type: Firm-fixed-price.

• Period of Performance: 12 months base period, with four (4) one-year option periods.

• Estimated Value: Not explicitly stated, but pricing is detailed for Base Year and four Option Years.

• Submission: Proposals to be submitted in two volumes via email by Tuesday, May 26, 2026, 12:00 PM local time.

• Evaluation: Award will be made to the lowest-priced, technically acceptable, responsible contractor.

• Key Deadlines:

  • Questions Deadline: Friday, May 08, 2026, 12:00 PM local time.
  • Site Visit: Monday, April 27, 2026, 9:00 AM local time.
  • Offer Due Date: Tuesday, May 26, 2026, 12:00 PM local time.

• The acquisition is unrestricted.

• Offerors must be registered in the System for Award Management (SAM).

• Specific requirements regarding NDAA compliance and anti-discrimination laws are included.

• Offers and payments will be in U.S. Dollars or Mexican Pesos, as applicable.

• Value Added Tax (VAT) is not applicable to U.S. firms but will be priced separately for local companies.

• The solicitation includes numerous FAR and DOSAR clauses covering various aspects of contract performance, compliance, and reporting.