Hotel Lodging BPA

Solicitation / RFP / RFQ

This is a Combined Synopsis/Solicitation for Hotel Services at Mountain Home AFB, Idaho. The government intends to establish a Blanket Purchase Agreement (BPA) with multiple awardees. This announcement serves as the only solicitation, and proposals are being requested. The anticipated contract type is Firm Fixed-Price.

• Hotel lodging services are required.

• The solicitation includes a Performance of Work Statement (PWS) for Hotel Lodging and a Wage Determination as attachments.

• Offerors must provide descriptive literature demonstrating their ability to meet the requirements.

• The NAICS code is 721110 (Hotels, except Casino Hotels, and Motels) with a size standard of $40 Million Dollars.

• The PSC code is V231 (Transportation/Travel/Relocation-Travel/Lodging/Recruitment: Lodging, Hotel/Motel).

• The anticipated performance period is five years from the date of award, with the PoP established on each subsequent task order.

• Payment terms are NET 30.

• Quotes are due by 3 April 2026, 10:00 AM Local (MST).

• Quotes must be e-mailed to the addresses provided on page one.

• Submissions, including technical proposals, shall not exceed 10 pages.

• .zip files are not acceptable.

• Evaluation factors include Technical Capability, Price, and Past Performance.

• Technical Capability and Past Performance will be evaluated on a pass/fail basis.

• Award will be made to the offeror representing the best value, considering technical capability, price, and past performance.

• Quoters agree to hold pricing firm for 60 days from the quote due date.

• This is a 100% Total Small Business Set-aside.

• Two awards will be made under the BPA: one for Mountain Home, Idaho, and one for Boise, Idaho, to technically acceptable and responsible offerors.

• Offerors must be registered in the System for Award Management (SAM) database prior to award.

• Past performance exceeding 3 years will not be evaluated.

• Descriptive literature can include capability statements, past performance on government contracts, or resumes/biographies.

Solicitation / RFP / RFQ

This is a Combined Synopsis/Solicitation for Hotel Services at Mountain Home AFB, Idaho, resulting in a multiple-award Blanket Purchase Agreement (BPA). This announcement serves as the only solicitation; proposals are being requested, and a separate solicitation document will not be issued. The acquisition is being conducted as a Request for Quotation (RFQ) under FAR Parts 13 and 13.106-2(b)(3) procedures, aiming for a streamlined and minimally burdensome process. A Firm Fixed-Price contract is anticipated.

• The primary requirement is for hotel lodging services.

• Offerors must provide descriptive literature demonstrating their ability to meet the requirements.

• Alternative line items will not be accepted.

• Quotes must conform to the CLIN structure and Performance Work Statement (PWS).

• Contract Type: Firm Fixed-Price

• Period of Performance: The BPA will have an overall ordering period of five years from the date of award. The PoP for individual task orders will be established on each subsequent task order.

• Estimated Value: Not explicitly stated, but the NAICS code (721110) has a size standard of $40 Million Dollars.

• Quotes are due by 3 April 2026, 10:00 AM Local (MST).

• Submissions must be e-mailed to the addresses provided on page 1, with RFQ# FA489726QC029 in the subject line.

• Submissions, including technical proposals, shall not exceed 10 pages.

• Quotes must be valid for 60 days from the due date.

• Evaluation Factors: Technical Capability, Price, and Past Performance.

• Award will be made to the responsible offeror whose offer is most advantageous to the Government, considering these factors. Award will be made on a pass/fail basis for Technical Capability and Past Performance.

• Past performance exceeding 3 years will not be evaluated.

• This acquisition is a 100% Total Small Business Set-aside.

• Offerors must be registered in the System for Award Management (SAM) database under the specified NAICS code prior to award.

• Attachments include: Performance of Work Statement - Hotel Lodging and Wage Determination.

• .zip files are not an acceptable format.

• Offerors are responsible for verifying quote receipt.

• Payment Terms & Delivery: NET 30, FOB Destination.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act, establishing minimum wage rates and fringe benefits for various occupations in Idaho counties of Ada, Boise, Canyon, Gem, and Owyhee. It serves as a reference for contractors to ensure compliance with labor laws for covered service contracts.

• Lists numerous occupations categorized by general fields (e.g., Administrative Support, Automotive Service, Health Occupations, Technical Occupations).
• Provides a "CODE" and "TITLE" for each occupation.
• Specifies the "RATE" (minimum hourly wage) for each occupation.
• Includes footnotes for specific occupations that may have additional requirements or applicability notes.
• Details required fringe benefits, paid sick leave (EO 13706), vacation, and holidays.
• Outlines the process for requesting authorization of additional classifications and wage rates (Conformance Process) using Standard Form 1444.

Bidders must review this wage determination to understand the minimum labor costs associated with performing services under a contract in the specified geographic area. This information is crucial for accurately calculating labor costs in their proposals and ensuring compliance with federal labor regulations. The document directly impacts the pricing strategy and operational planning for any bid involving services in the defined region.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide non-personal hotel lodging services for authorized personnel in Mountain Home, Idaho, and surrounding areas within a 65-mile radius, supporting the 366 Fighter Wing's growing lodging requirements.

• Furnish safe, clean, functional, and fully equipped lodging accommodations.

• Services include facility management, housekeeping, maintenance, emergency response, furnishings, utilities, and amenities.

• Provide a turnkey lodging solution ensuring comfort and reliability.

• Accommodations must be equivalent to those offered to the general public and comply with health, safety, and accessibility standards.

• Housekeeping: General cleaning twice weekly, linen replacement twice weekly, and pest control as needed.

• Internet: High-speed, stable Wi-Fi supporting simultaneous use by up to 100 personnel, with prompt resolution of outages.

• Maintenance: 24/7 point of contact with a one-hour response time for urgent issues. Emergency maintenance includes water leaks, electrical faults, and structural damage.

• Emergency Service Response: Onsite assessment within one business day for emergency service requests, with resolution within 24 hours. Alternate lodging of equal or better quality must be arranged within 12 hours if resolution is delayed.

• Location: Mountain Home, Idaho, and surrounding areas within a 65-mile radius.

• Minimum Capacity: At least 100 rooms available.

• Room Configuration: Single occupancy rooms with a queen bed; double occupancy rooms with two queen beds.

• Plumbing: Continuous hot and cold water, functional sink, toilet, shower or bathtub.

• Potable Water: Must meet Safe Drinking Water Act (SDWA) and EPA standards.

• Furnishings: Flat screen smart TV, shared microwave, shared mini fridge, individual clothing storage, full-size mattress, fitted/flat sheets, pillows with pillowcases, comforter/duvet.

• Climate Control: Individually controlled air conditioning maintaining 65-75°F. Backup generator required for continuous water supply during outages.

• Security: Secure locking mechanisms, limited room access to assigned personnel, interior corridors, and guest room entrances from an indoor hallway.

• Internet: High-speed, stable Wi-Fi.

• Parking: Contractor must disclose mandatory parking fees; Government payment authorized only for designated on-site parking.

• Emergency Power: Backup generator required.

• Fire Safety: Comprehensive fire alarm and suppression system with smoke detectors.

• Insurance: Contractor's insurance will be utilized as per FAR 28.301(b).

• Claims and Liability: Government not liable for individual traveler incidental charges; travelers must provide a personal credit card for incidentals.