41--HVAC Replacement for SH PP and SC PP

Amendment / Modification

This amendment (0002) to solicitation 140R2026R0011 is effective May 5, 2026. Its purpose is to incorporate questions and answers related to the solicitation.

• The solicitation closing date is extended to June 19, 2026.

• The proposal deadline has been extended to June 19, 2026.

Questions & Answers / Clarifications

This document contains industry questions and government responses regarding the HVAC Replacement for SH PP and SC PP opportunity.

• Electrical Scope: HVAC contractor can rewire to the disconnect; BOR electricians will handle work from the panel to the disconnect. Facility-specific LOTO procedures require a Clearance (group LOTO) and contractor training. BOR will provide electrical sketches, not official drawings.
• Period of Performance: The binding period of performance is 120 calendar days from Notice to Proceed (NTP), resolving a discrepancy with the SOW.
• Replacement Equipment: BOR does not approve equipment pre-award. Submittal review is seven working days. Preferred manufacturers include Trane, Carrier, Lennox, or Daikin, but others will be considered.
• Water Loop Conditions (SHPP): The HVAC loop can be isolated, and work will not affect other equipment. Supply is 1.5" at approximately 50 psi, with temperatures between 55-60°F.
• Vertical Access (SHPP): The freight elevator supports 5,000 lbs. Significant clearances exist, but hoisting equipment will be needed for attic access. Crane use is permitted on the west side with 2 days' notice.
• Payment Protection: A payment bond is required, in the amount of the contract, within ten days of award, using SF 25A.
• Refrigerant Handling: No special requirements beyond EPA 608 compliance for R-454B.
• Hazardous Materials: No asbestos-containing materials were found.
• Security Credentialing: Processing takes two to three weeks; full credentialing is required before site access. One-time approval is valid for the contract duration.

Clarifies scope, period of performance, equipment approval processes, site logistics, and administrative requirements. Bidders should incorporate these clarifications into their proposals.

Amendment / Modification

• Extends the solicitation period.

• Notifies interested parties that Q&A responses will be provided in a future amendment.

• Solicitation closing date extended to June 19th.

• The deadline for proposal submissions has been extended to June 19th.

Solicitation / RFP / RFQ

This solicitation is for the purchase and installation of three new HVAC units. Two units will serve the seventh-floor control room at the Shasta Power Plant (SHPP), and one unit will serve the computer room at the Spring Creek Power Plant (SCPP). The existing HVAC units will be completely removed and replaced. The replacement units will utilize R454B refrigerant. The SHPP units will provide heating and cooling, while the SCPP unit will only provide cooling. The replacement systems must match existing system types and sizes.

• Removal and replacement of existing HVAC units, including condenser units, copper tubing, condensate drains, electrical connections, fan coil units, refrigerant, and controls.

• Installation of new HVAC units, including placement, mounting brackets, refrigerant, and connection to existing water supply, drainage, and ventilation systems.

• Units at SHPP must have inverters for heating and cooling; the SCPP unit must provide cooling.

• Replacement HVAC systems must match existing system types and sizes (SHPP system is a water source heat pump).

• Contractor shall provide construction personnel, equipment, materials, tools, and supervision.

• Contractor shall provide Personal Protective Equipment (PPE).

• Deliverables include one copy of maintenance and operating information, a one-year workmanship guarantee, and product literature.

• Contract Type: Firm-fixed-price construction contract.

• Period of Performance: 90 calendar days from the issuance of the Notice-to-Proceed.

• Estimated Price Range: Between $25,000 and $100,000.

• Set-aside: Restricted procurement using NAICS 238220 with an applicable size standard of $19.0 million.

• Bonds: Payment and performance bonds are not required; alternative payment protections are required.

• Proposal Submission Deadline: May 26, 2026, by 1700 local time.

• Submission Method: Via email to charlesetta_seibure@ios.doi.gov.

• Proposal Format: Single PDF file (preferred) or separate volumes, not exceeding 1-5MB or 5 pages total per email.

• Proposal Content: Technical Approach, Project Schedule, Past Performance, Price Proposal, and Required Documents (amendment acknowledgments, representations/certifications, subcontracting plan).

• Evaluation Factors: Lowest Price Technically Acceptable (LPTA) source selection process. Evaluation will be based on Technical Acceptability (Pass/Fail), Past Performance (Acceptable/Neutral/Unacceptable), and Price (reasonableness and completeness).

• Questions Deadline: May 14, 2026, COB.

• NAICS Code: 238220 (Plumbing and Air-Conditioning Contractors).

• Small Business Size Standard: $19.0 million.

• Set-aside: This requirement is a restricted procurement.

• A site visit is scheduled for May 12, 2026. Registration is required.

• Offerors must wear hard hats, safety toe boots, sturdy attire, safety glasses, and hearing protection for the site visit.

• Questions must be submitted in writing via email.

• Responses to questions will be issued via amendment to the solicitation.

• The Government reserves the right to cancel the solicitation at any time.

• The Government is not responsible for costs incurred in proposal preparation.

Other / Unclassified

This document is a General Decision Number (GDN) issued by the U.S. Department of Labor, Wage and Hour Division. It specifies prevailing wage rates and fringe benefits for various construction trades in California. The GDN is updated periodically, with Modification Number 3 dated 01/23/2026 being the most recent.

This document is crucial for bidders on federal construction projects in California as it establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on such projects. Bidders must consult this document to accurately calculate labor costs and ensure compliance with federal labor laws. The document details rates for numerous trades across different counties and areas within California, including but not limited to Asbestos Workers, Boiler Makers, Bricklayers, Carpenters, Electricians, Elevator Mechanics, Ironworkers, Laborers, Painters, Plasterers, Plumbers, Roofers, Sheet Metal Workers, Sprinkler Fitters, and Truck Drivers.

Form / Attachment / Pricing Sheet

This document is a map indicating the location of a site visit for the opportunity. It provides a visual reference for the area where the site visit will take place.

• Aerial view of the Shasta Dam area.
• Labels for key locations such as the Shasta Dam Visitors Center and Livingston Stone National Fish Hatchery.
• Road names including Shasta Dam Blvd and Shasta Dam Access Rd.
• Parking lot layout.
• A red circle highlighting a specific area within the parking lot, likely the designated meeting point or area of interest for the site visit.

This map is crucial for bidders planning to attend the site visit. It helps in navigating to the correct location and understanding the layout of the area, ensuring efficient participation in the site visit.

Form / Attachment / Pricing Sheet

This document, "Offeror Responsibility Information," serves as an attachment to the solicitation. Its purpose is to gather information from potential offerors to determine their responsibility in accordance with Part 9 of the Federal Acquisition Regulations (FAR). The Government requires this information to ensure that contracts are awarded only to responsible contractors.

• Existing Commitments: Offerors must provide details on all ongoing contracts, including those held by the offeror and any major subcontractors. Information required includes the contract holder, contract number and amount, description/location, the entity for whom the work is performed, performance period, and percentage subcontracted.
• Equipment and Personnel: Offerors must provide a statement regarding the availability of plant, personnel, and equipment needed to perform the work. This includes:
  • Labor categories, the number of employees needed to perform, and the number of employees available to perform.
  • Identification of equipment needed, the amount of equipment needed to perform, and the amount of equipment available to perform.
• Shortage Explanation: If the number of available employees or equipment is less than the number needed, the offeror must explain how the shortage will be made up.

This document is critical for bidders to complete as part of their proposal submission. It directly impacts the Government's responsibility determination, which is a prerequisite for contract award. Failure to provide complete and satisfactory information may result in a determination of non-responsibility. The information provided will be treated as confidential by the Government.

Solicitation / RFP / RFQ

This solicitation is for the replacement of three HVAC units. Two units are for the seventh-floor control room at the Shasta Power Plant (SH PP), and one unit is for the computer room at the Spring Creek Power Plant (SC PP). The North American Industry Classification System (NAICS) code for this requirement is 238220, with an applicable size standard of $19.0 million. This is a restricted procurement.

• Installation of three new HVAC units.

• Specific locations: Shasta Power Plant (7th floor control room) and Spring Creek Power Plant (computer room).

• Product/Service Code: 4120 (AIR CONDITIONING EQUIPMENT).

• Estimated Price Range: $25,000 to $100,000.

• Period of Performance: May 1, 2026, to September 1, 2026.

• Offers are due by 05/26/2026 at 1700 local time.

• Sealed envelopes containing offers must be marked with the offeror's name and address, solicitation number, and due date/time.

• Performance and payment bonds are not required.

• Offers must be valid for at least 120 calendar days after the offer due date.

• Restricted procurement using NAICS 238220.

• Applicable size standard: $19.0 million.

• A site visit is mentioned and information can be found in Section L of the solicitation, clause 52.236-27.

Form / Attachment / Pricing Sheet

This document is a "Release of Claims" form (DI-137, March 2017) required by the Department of the Interior. It is used to formally release the United States from any and all claims related to a specific contract, typically prior to final payment.

• Contract Information: Fields for Contract Number and Date.
• Release Statement: A declaration by the contractor releasing the United States from all debts, liabilities, obligations, accounts, claims, and demands arising from the contract, except for any specified exceptions.
• Contractor Identification: Sections for the contractor's name, signature, printed name, title, and address.
• Corporate Certification: A section to be completed only if the contractor is a corporation, certifying the authority of the signatory.
• Seal: A space for the corporate seal.

Bidders may be required to complete and submit this form as part of the contract close-out process or as stipulated in the solicitation documents. It signifies the contractor's acknowledgment of payment and release of further claims against the government for the work performed under the contract.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) for the Bureau of Reclamation – Interior Region 10, California – Great Basin. It is intended to gather feedback from evaluators on a contractor's past performance as part of a source selection process.

• Contractor Information: Fields to identify the contractor, contract number, project details, period of performance, and dollar value.
• Evaluator Information: Fields for the evaluator's name, title, organization, and contact information.
• Performance Ratings: Sections to rate the contractor on:
  • Scope Similarity
  • Quality of Product or Service
  • Schedule/Timeliness
  • Cost Control
  • Management & Business Relations
  • Regulatory Compliance
  • Small Business Utilization (if applicable)
• Overall Performance Rating: A final rating and a question on whether the evaluator would award to the contractor again.
• Comments: Open fields for detailed comments on each rating category and additional remarks.

This questionnaire is used by the government to evaluate a contractor's past performance. Bidders should be aware that their performance on previous contracts will be assessed using this form. The questions cover key areas such as quality, timeliness, cost control, and compliance, which are critical factors in source selection. The completed questionnaires will inform the government's decision-making process.

Form / Attachment / Pricing Sheet

This document, "Notice to Contractors," serves as an attachment to Solicitation 140R2026R0011. It informs contractors about potential discrepancies between System for Award Management (SAM) requirements and agency solicitations regarding specific representations.

• SAM System Updates: Notes that SAM may lag behind policy updates and could continue to require representations not present in agency solicitations.
• Specific Representations: Mentions 52.223-22 (Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation) and paragraph (t) of 52.212-3 (Offeror Representations and Certifications—Commercial Products and Commercial Services) as examples.
• Agency Action: States that agencies will not consider or use these specific representations.
• Entity Registration: Clarifies that entities are not required to update their SAM registration to remove these representations, nor are they able to.

This notice is important for bidders to understand that certain representations required by SAM may not be applicable to this specific solicitation and will not be considered by the agency. Bidders should rely on the requirements stated within the solicitation itself and are not expected to update their SAM registration to remove these specific items.