INL Colombia Handheld X-Ray Imagers

Amendment / Modification

• Extended Due Dates: The deadline for submitting quotes has been extended to May 26, 2026, at 12:00 PM Eastern. The deadline for submitting offeror questions has been extended to May 21, 2026, at 3:00 PM Eastern.

• Amended Statement of Work (SOW): An updated SOW has been attached, replacing the previous version. This amended SOW incorporates all applicable technical specifications and will be the sole document used for determining technically acceptable proposals/quotes.

• New Clause Added: Clause 652.239-801, "Disclosure of AI Use Clause (Sep 2025)", has been added to the contract.

• The Statement of Work (SOW) has been updated and attached.

• Clause 652.239-801 has been added.

• The due date for quotes has been extended to May 26, 2026.

• The date for receiving offeror questions has been extended to May 21, 2026.

• Bidders should ensure their proposals align with the updated technical specifications in the revised SOW.

Statement of Work (SOW)

To procure handheld X-ray imagers and associated training to enhance land-based interdiction operations for the Colombian Army (CONAT), specifically for DAVAA road interdiction and BRCNA lab interdiction and security capabilities.

• Item 1: Two (2) handheld X-ray imagers with specific technical requirements including a 7" FHD display, Android 9, Wi-Fi, Bluetooth, 160 keV 10W X-ray Tube, minimum 12mm steel penetration, and a scan coverage of at least 300 mm at 125 mm. Includes batteries, charger, power cord, USB cable, carrying case, user manual, and shoulder strap.

• Item 2: Modular transmission panels and/or arms compatible with the device, meeting specified minimums, including a weather-resistant carrying case, batteries, charger, and mounting accessories.

• Item 3: Sixteen (16) hours of training for twenty (40) students on the operation of the handheld X-ray imagers. Training to be conducted in Spanish by OEM certified instructors, including classroom and hands-on practical sessions. Contractor must provide proof of certification and course syllabus for approval. Training to be completed within 20 calendar days after equipment arrival.

• Item 4: Shipping charges to the designated delivery addresses.

• Equipment must meet all specified technical requirements.

• Training must be delivered by OEM certified instructors in Spanish.

• Contractor must provide certificates of attendance for training.

• Warranty: Minimum 12-month warranty from date of delivery, with locally supported general warranty. Response to technical requests within two hours, and repair within 48 hours.

• Delivery: Within 30 Days After Receipt of Order (ARO).

• Training: No later than twenty (20) calendar days after equipment arrival.

• Delivery Locations:

  • Local Vendors: BODEGA INL (new) - Avenida calle 22 68b-75. Centro de distribución logístico CCL. Barrio Montevideo. Bogota, Colombia.
  • US Vendors: Goldbelt Integrated Logistics Services, LLC (GBILS); 10800 NW 21st Street, Suite 100. Miami, FL 33172

• Tax Exemption: The U.S. Government will not reimburse VAT or IVA. All goods and services must be provided with tax exemption.

• Warranty: All parts, accessories, service, and repairs must be available in Bogotá, Colombia within a reasonable period.

• Team Replacement: Any replacement of team members requires prior notification and approval from the U.S. Embassy and the National Police, including submission of resumes.

• Evaluation: Award will be made to the lowest priced, technically acceptable, responsible quoter. Bidders must prove experience in at least three (3) similar contracts valued over USD$50,000 each.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding solicitation 191NLE26Q0079, clarifying technical specifications and requirements for handheld imagers.

• X-ray Source Energy: While 160keV is the current operational standard for greater steel penetration, 140 kV is still acceptable. The specification can be updated to 160 kV upon availability.
• Battery Architecture: Hot-swappable battery architecture is acceptable.
• Transmission Arm vs. Panel: Either the arm or panel configuration is acceptable, provided it meets mission requirements.
• Field of View (FOV): A minimum FOV of 80 degrees or greater is required for backscatter imaging.
• Scan Coverage: A coverage of at least 300 mm at 125 mm from the scan face is required.
• Backscatter Steel Penetration: The minimum backscatter penetration requirement is 12 mm.
• Backscatter Image Resolution: Resolution requirements must be specified at the center of the beam and at defined offsets of at least 50 mm.
• Automatic Material Detection: The system must be capable of identifying lead (Pb) in real time and issue a visual alert to the operator.
• AI-Assisted Capabilities: AI-assisted image detection and analysis tools are not within the scope of the project, but should be included in technical specifications even if not mandatory.
• Image Resolution Standard: The minimum image resolution standard for backscatter imaging is 800 pixels per frame.
• Radiological Detection: This capability is not specified in the scope of the project.
• Technology Upgrade: The equipment must be upgraded to meet current market technology standards, as previous equipment has fallen behind due to innovation and AI application.

These clarifications confirm or adjust specific technical requirements, including minimum performance standards for imaging systems, material detection, and acceptable configurations. Offerors should ensure their proposals address these clarified specifications. AI-assisted features are noted as not mandatory but recommended for inclusion in technical specifications.

Solicitation / RFP / RFQ

This document is a Solicitation/Contract/Order for Commercial Products and Commercial Services, specifically for "INL Colombia Handheld Scanners." The solicitation number is 191NLE26Q0079.

The solicitation outlines the procurement of the following items:

• Line Item 001: Handheld X-Ray Scanner (PSC: 6635, Physical Properties Testing and Inspection). Type of contract pricing: Firm Fixed Price. Period of Performance: 06/01/2026 - 07/01/2026.
• Line Item 002: Modular Transmission Panel (PSC: 6635, Physical Properties Testing and Inspection). Type of contract pricing: Firm Fixed Price. Period of Performance: 06/01/2026 - 07/01/2026.
• Line Item 003: Sixteen (16) hours of training in the operation of the handheld X-Ray imager for twenty (40) students (PSC: 6635, Physical Properties Testing and Inspection). Type of contract pricing: Firm Fixed Price. Period of Performance: 07/21/2026 - 07/27/2026.
• Line Item 004: Shipping (PSC: 6635, Physical Properties Testing and Inspection). Type of contract pricing: Firm Fixed Price. Period of Performance: 06/01/2026 - 07/01/2026.

All items are to be delivered FOB Destination.

• The document includes standard contract clauses such as FAR 52.212-4 (Contract Terms and Conditions-Commercial Products and Commercial Services) and FAR 52.212-5 (Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services).

• The acquisition is set aside for Small Business.

• NAICS Code: 334118, Size Standard: Not specified.

• Offers are due by 05/14/2026 at 15:00 ET.

• The solicitation includes provision 52.212-2 for Evaluation-Commercial Products and Commercial Services, indicating that the Government will award to the responsible Offeror whose offer is most advantageous, considering price and other factors.

• The acquisition is set aside for Small Business.

• The document references an attached Statement of Work (SOW) for technical specifications.

• The delivery address is updated to INL - US Embassy Bogota c/o Goldbelt Integrated Logistic Services, 10800 NW 21st Street, Suite 100 Miami, FL 33172.

Statement of Work (SOW)

To procure portable handheld X-ray imagers and related training to enhance the Colombian Army's capabilities in land-based interdiction operations, specifically for detecting narcotics and weapons in vehicles and containers.

• Equipment: Two (2) handheld X-ray imagers with specific technical requirements including an Infinity detector, 7" FHD display, Android 9, WIFI, Bluetooth, 140 keV 10W X-ray Tube, and a 2-year warranty. The order also includes associated accessories like rechargeable batteries, chargers, power cords, USB cables, carrying cases, user manuals, and shoulder straps.

• Modular Transmission Panel: One (1) MTP+1417i, 14x17 Modular Transmission Panel with weatherproof carrying case, batteries, charger, and mounting accessories.

• Training: Sixteen (16) hours of training for forty (40) students on the operation of the handheld X-ray imagers. Training must be conducted in Spanish by OEM certified instructors, include all necessary materials, and be completed within twenty (20) calendar days after equipment arrival. The training will cover topics such as X-ray technology, equipment use, maintenance, safety, and information administration.

• Equipment must meet all specified technical requirements.

• Training must be completed within 20 calendar days of equipment arrival.

• Warranty service response time: within two hours via phone/email, with repairs completed within 48 hours.

• Equipment must have a minimum 12-month warranty from the date of delivery.

• Delivery: Within 30 Days After Receipt of Order (ARO).

• Training Location: Colombian Army installation (likely Tolemaida/Larandia).

• Warranty Support: Available in Bogotá, Colombia.

• Customs and Taxes: The U.S. Government is exempt from VAT/IVA and other taxes; the contractor must provide goods and services tax-exempt.

• Delivery: Full shipment consolidation required. Any lost or damaged items during shipment must be replaced by the contractor. Delivery to specified addresses for local and US vendors.

• Evaluation: Award will be made to the lowest priced, technically acceptable, responsible quoter. Bidders must demonstrate experience in at least three (3) similar contracts valued over USD $50,000 each.

• Payment: Full payment will be made upon satisfactory inspection and acceptance of all items upon arrival at the delivery address. Partial deliveries are not accepted.