Inner and Outer Rings Nuclear; Portsmouth Naval Ship Request for Proposal

Form / Attachment / Pricing Sheet

This document, "Attachment 1 to Exhibit A (DD Form 1423)", outlines the requirements for a "Required Certification" and provides a "Certificate of Compliance" form. It details the certification process that vendors must follow for each shipment of material under Contract N39040Q5226V610.

• Certification Requirement: Vendors must supply a Certificate of Compliance with each shipment. This certification attests that all items furnished are in full compliance with contract requirements.
• Vendor Liability: Vendors are responsible for conducting all tests, analyses, inspections, and examinations as specified by the contract and specifications.
• Certificate of Compliance Content: The certification must include the signature and title of the vendor official responsible for Quality Assurance. It must also include material identification details such as Lot/Batch number, Part number, Contract number, Order number, Item number, National/Local Stock number, Manufacturer's Part number, Manufacturer's Serial number, Drawing and Piece number, and Manufacturer's Lot/Heat numbers as marked on the material.
• Inspection and Test Reports: All required inspections and test reports must accompany the signed Certificate of Compliance for traceability.

Bidders must understand and be prepared to comply with these certification and documentation requirements. This includes ensuring their quality assurance processes can generate the necessary attestations and supporting documentation for each shipment to meet contract obligations.

Form / Attachment / Pricing Sheet

This document, "Attachment 1," serves as a continuation sheet detailing specific supplies and their associated requirements for Contract No. N390406036V100. It outlines the specifications for manufacturing two items: an Inner Ring and an Outer Ring.

• Item 1: Inner Ring
  • Quantity: 30 Each
  • Manufacturing Standard: IAW DWG 2370A0000353, REV ORIG (RF-3086 LIN 0001).
  • Marking: Individually serialized with the last 5 digits of the contract number followed by the serial number (e.g., XXXX-001 through XXXX-030).
  • Data Requirements: Certificate of Compliance per Exhibit A (DD-1423) & Attachment #1, Exhibit A Sequence A002AA.
• Item 2: Outer Ring
  • Quantity: 30 Each
  • Manufacturing Standard: IAW DWG 2370A0000354, REV ORIG (RF-3086 LIN 0002).
  • Marking: Individually serialized with the last 5 digits of the contract number followed by the serial number (e.g., XXXX-031 through XXXX-060).
  • Data Requirements: Certificate of Compliance per Exhibit A (DD-1423) & Attachment #1, Exhibit A Sequence A004AA.
• Packing/Packaging/Markings: Finished items are to be permanently marked as required per drawing.

This attachment provides critical technical specifications, quantities, and compliance requirements for specific manufactured parts (Inner Ring and Outer Ring). Bidders must review these details to ensure their proposals accurately reflect the manufacturing standards, serialization, marking, and data deliverables required for these components under the referenced contract.

Form / Attachment / Pricing Sheet

This document outlines the Operations Security (OPSEC) requirements for contractors performing work at Portsmouth Naval Shipyard (PNSY). It details what OPSEC is, the purpose of an OPSEC Plan, and the contractor's responsibilities regarding the protection of sensitive information.

• Definition of OPSEC: A process to protect sensitive information (Critical Information and Indicators - CII) from exploitation.
• OPSEC Plan Requirement: Contractors may be required to submit an OPSEC Plan, signed by the Prime Contractor, prior to the contract start date. The need for a plan depends on the type of work, environment, and circumstances.
• Contractor Responsibility: Contractors and subcontractors must avoid inadvertent disclosure of unclassified or classified information.
• Prohibited Disclosures: U.S. Government CII cannot be publicized on corporate websites, social media, or through other public channels. Media requests must be directed to PNSY Security and Public Affairs.
• Consequences of Compromise: Disclosure of CII can lead to removal from the assignment, contract termination, criminal prosecution, and civil penalties.
• Controlled Unclassified Information (CUI): Contractors must protect CUI and report any attempts by unauthorized parties to solicit or obtain it.
• Portable Electronic Device (PED) Policy: Details restrictions and requirements for the use of PEDs (e.g., laptops, mobile phones, USB drives) at PNSY, emphasizing the need for sponsor coordination and potential evaluation/approval.
• OPSEC Critical Information and Indicator List (CIIL): Provides examples of what constitutes CII (e.g., PII, work schedules, equipment capabilities, facility details, photos/videos in restricted areas) and corresponding countermeasures (e.g., not posting sensitive info online, shredding documents, not posting on social media, removing badges, reporting disclosures).

This document is crucial for bidders to understand the security protocols and information protection requirements that will be in effect during contract performance. It highlights potential restrictions on communication, data handling, and the use of electronic devices, which may impact operational planning and personnel conduct. Bidders should assess their ability to comply with these stringent OPSEC and CUI protection measures.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services for "INNER AND OUTER RINGS Nuclear" procured by the Portsmouth Naval Shipyard. The solicitation is issued as a Request For Quotation (RFQ) and is a Small Business Set-Aside.

• Procurement of "INNER RING: WELD MOCKUP" (Item 1) and "OUTER RING: WELD MOCKUP" (Item 2).

• Item 1 and Item 2 are to be manufactured in accordance with specific PNS Drawings (2370A0000353 and 2370A0000354 respectively) and meet ASTM B166 (A/R) or B168 (A/R) standards.

• Freight costs are to be included in CLIN 0001.

• Contract Data Requirement List (CDRL) for "Contract Data Requirement List" (Item 0003) is "Not Separately Priced" and requires "Best Lead Time (Required ASAP)".

• Contract Type: Not explicitly stated, but implies award to a responsible vendor with the Lowest Price Technically Acceptable.

• Period of Performance: Required Delivery Date for Items 1 & 2 is 01/01/2027. For Item 0003, "Best Lead Time (Required ASAP)".

• Place of Performance: Portsmouth Naval Shipyard, Kittery, Maine, 03904.

• Estimated Value: Not stated.

• Proposal or quote submission instructions: Offers shall be emailed to ina.nason.civ@us.navy.mil.

• Evaluation criteria or factors: Award will be made to the responsible vendor whose quote is most advantageous to the Government, considering price and other factors. Evaluation is based on Lowest Price Technically Acceptable (LPTA), with Technical Acceptability (meeting specifications and capabilities) and Adherence to Schedule being primary factors.

• Key deadlines or milestones: Response Deadline is 05/13/2025 at 08:00 AM ET.

• This acquisition is a Small Business Set-Aside.

• North American Industry Classification System Code (NAICS): 332710; Machine Shops.

• Size standard: 750 employees.

• Vendors must be registered in the System for Award Management (SAM) database.

• The solicitation incorporates provisions and clauses in effect through FAC 2026-01 and DFARS Change Notice 2026-1110.

• Vendors are cautioned not to alter the solicitation and to review all specifications carefully.

• Objections to terms and conditions will be considered a deficiency making the offer unacceptable.

Form / Attachment / Pricing Sheet

This document is Exhibit A, a Contract Data Requirements List (CDRL) utilizing DD Form 1423. It specifies the data items required from the contractor for the "Thin Membrane" system/item.

• Data Description: Certificate of Compliance (COC) for "Inner Ring" and "Outer Ring".
• Subtitle: Specifies "Inner Ring" and "Outer Ring" as distinct items requiring a COC.
• DID Number: Refers to Attachment 1 to Exhibit A for specific details.
• Contract Reference: Points to specific paragraphs (C.3.1 for Inner Ring, C.4.1 for Outer Ring) within the contract.
• Frequency: "O-TIME; SUBMIT ONE COC PER ITEM (30 UNITS)". This indicates a one-time submission for each item, with a quantity of 30 units per item.
• Distribution: Submission is via WAWF (Wide Area Workflow) under Code 410.
• Total: One submittal is required per item.
• Remarks: "QTY (1) SUBMITTAL".

This CDRL outlines a mandatory deliverable for the contractor: a Certificate of Compliance for both the "Inner Ring" and "Outer Ring" components of the "Thin Membrane" system. Bidders must understand this requirement, including the submission frequency, method (WAWF), and the specific items for which the COC is needed, to accurately price and plan for contract fulfillment.