J036--PNEUMATIC TUBE SYSTEM UPGRADE - Base [605] | POP: 04/01/2026 - 03/31/2027

Form / Attachment / Pricing Sheet

This document is a drawing titled "FOURTH FLOOR" which details the layout and components of a pneumatic tube system (System 5000) on the fourth floor. It serves as a technical drawing for installation or reference.

• Floor plan indicating the placement of pneumatic tube lines (red and blue lines), diverters, blower power units, and various stations (e.g., MICU, CCU, LAB).
• Detailed callouts and insets showing specific station configurations and connections.
• Revision history block detailing changes made to the drawing.
• Title block with project information, including the facility (V.A. LOMA LINDA HEALTHCARE SYSTEM), system name, and drawing number (PT-4).

This drawing is crucial for bidders to understand the physical scope and technical specifications of the pneumatic tube system installation or modification on the fourth floor. It provides essential details for planning, estimating, and executing the work, including the routing of tubing, location of equipment, and specific station requirements.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation for the VA Loma Linda tube system upgrade.

• As-Builts: As-built drawings are attached to the solicitation as "PT-1-Layout1, PT-2-Layout1, PT-3-Layout1, and PT-4-Layout1".
• Hardware Replacement: Pictures are provided to illustrate the specific hardware circuit cards to be changed at each station (Picture #1-4 show details for station 23WS1).
• System Network: The VA Loma Linda tube system is a closed network, not connected to the VA network. The control computer is solely for tracking carriers and is not used for medical information.
• Software/TRM Compliance: The system is a closed network and not part of the IT network. TRM compliance is not applicable.
• GSA Schedule: Contractors with current GSA Schedules may participate and provide quotes off their schedule.
• Performance Baselines: Air Link has the information needed to establish current system performance times.
• Construction Labor Standards: Contractors must follow all City, State, and Federal regulations. The VA did not explicitly confirm if Davis Bacon applies.
• Chain of Custody: Enhanced chain of custody capabilities (e.g., RFID tracking, badge validation) are considered part of future phases, not this upgrade.
• Attached Schedule: The "Attached Schedule" is located on page 1 of the solicitation document under "Supplies/Services".

This Q&A document clarifies several aspects of the solicitation, including the availability of as-built drawings, the nature of the system's network, and the scope of future phases. Bidders should review these clarifications to ensure accurate proposal development.

Amendment / Modification

This document contains several amendments to the original solicitation:

• As-builts Added (03/20/2026): Four as-built drawings (PT-1-Layout1, PT-2-Layout1, PT-3-Layout1, and PT-4-Layout1) have been attached to the solicitation. Question 1 of the Q&A has been updated from 'No' to 'Yes'.
• Q&A Added (03/20/2026): Answers to questions raised after the site walk are provided. No further questions will be answered before the close date. The response date has been extended to 03/24/2026 at 10:00 PDT. Full Text Clauses have been added.
• Site Walk Established: A site walk was scheduled for Monday, 03/16/2026, at 09:00 PDT. Contact COR Jonathan McWhite for coordination.
• Amended Title: The solicitation title has been corrected. The Period of Performance (POP) is 04/01/2026 – 03/31/2027 (Base period), not 04/01/2026 – 03/31/2031.

• As-built drawings are now attached.

• Q&A section updated.

• Response date extended.

• Title and Period of Performance clarified.

• The response date has been extended to 03-24-2026 10:00 PACIFIC TIME, LOS ANGELES, USA.

Form / Attachment / Pricing Sheet

This document is a floor plan detailing the third floor of a facility, specifically illustrating the layout and routing of a pneumatic tube system (System 50000). It serves as a technical drawing for construction or modification purposes.

• Floor plan layout of the third floor.
• Routing of pneumatic tube lines (indicated by blue and red lines).
• Locations of diverters and stations within the pneumatic tube system.
• Annotations indicating modifications and additions to the system, with revision dates.
• A legend for different line types (e.g., air line, PT lines).
• A sign-off block with names, titles, and dates of authorizing personnel.

This drawing is crucial for bidders involved in the installation, modification, or maintenance of the pneumatic tube system. It provides essential spatial and technical information regarding the system's infrastructure on the third floor, including the placement of key components and the path of tubing. Bidders will need to refer to this plan to understand the scope of work, estimate material and labor requirements, and ensure compliance with existing infrastructure during proposal preparation.

Form / Attachment / Pricing Sheet

This document is a floor plan detailing the layout for a Pneumatic Tube System (PTS) on the Second Floor and Mezzanine Floor of the V.A. Loma Linda Healthcare System. It serves as a visual guide for the installation or modification of the PTS.

• Second Floor Plan: Shows the routing of pneumatic tubes (indicated by red lines) and associated control cables throughout the second floor. It also includes various room labels and designations.
• Mezzanine Floor Plan: A smaller inset plan illustrating the PTS layout on the mezzanine level.
• System Information: Identifies the system as "SYSTEM 5000" and specifies "PNEUMATIC TUBE SYSTEM."
• Revision History: Includes a log of revisions with dates and descriptions, indicating changes made to the drawing.
• Approvals: Contains signature blocks for various authorities, including Project Engineer, Chief of FMS Projects, Chief of Operations and Maintenance, Chief of FMS, and Chief of Pathology & Laboratory.

This drawing is crucial for bidders involved in projects related to the V.A. Loma Linda Healthcare System's pneumatic tube system. It provides essential spatial and routing information necessary for understanding the scope of work, planning installations, and estimating resources required for any related construction or maintenance activities.

Form / Attachment / Pricing Sheet

This document is a "First Floor" drawing (PT-1) detailing the layout and installation of a Pneumatic Tube System (System 5000) within the V.A. Loma Linda Healthcare System. It serves as a blueprint for the physical placement of pneumatic tube lines, diverters, and stations.

• Floor plan of the first floor, showing room layouts and corridors.
• Red lines indicating the routing of pneumatic tube lines.
• Symbols and labels denoting diverter locations, exit points, and station numbers (e.g., STATION 1-1).
• Callouts and notes providing specific installation instructions or references.
• A revision block detailing changes made to the drawing over time, including dates and descriptions of modifications.
• A title block with project information, including the healthcare system name, system type, drawing title, and drawing number (PT-1).

This drawing is crucial for bidders involved in the installation, maintenance, or modification of the pneumatic tube system. It provides essential spatial and routing information required for accurate planning, material estimation, and execution of work related to the first floor of the facility.

Amendment / Modification

This document contains several amendments to the original solicitation:

• Q&A (03/20/2026): Answers questions raised after the site walk. No further questions will be answered before the close date. The close date has been extended to 03/24/2026 at 10:00 PDT. Full Text Clauses have been added.
• Site Walk (03/16/2026): A site walk was scheduled for Monday, 03/16/2026, at 09:00 PDT. Contact COR Jonathan McWhite for coordination.
• Amended Title/POP: Clarification that this is a Base contract with a Period of Performance (POP) of 04/01/2026 – 03/31/2027, not a Base +4.

• Response Date/Time/Zone (Extended)

• Full Text Clauses (Added)

• Solicitation Title and Period of Performance (Clarified)

• The response deadline has been extended to March 24, 2026, at 10:00 PDT.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation for a pneumatic tube system upgrade at VA Loma Linda.

• Floor Plans/As-Builts: The VA does not possess current floor plans or as-built drawings for the existing pneumatic tube system. The site walk on 03/16/2026 was intended to gather this information.
• Hardware & Software: The VA provided pictures illustrating hardware components to be replaced (e.g., number pad, LED screen, control board, air valve, piston, photo eye). The system uses Windows-based control PCs, SQL databases, and "AL 5000 system software." The VA confirmed the system is a closed network, not connected to the VA network, and does not handle medical information.
• TRM Compliance: The VA reiterated that the tube system is a closed network and not part of the IT network, implying TRM compliance is not applicable.
• GSA Schedule: Vendors with current GSA Schedules may participate and provide quotes off their schedule.
• Performance Metrics: For system performance times (e.g., downtime reduction, transaction time reduction), bidders should refer to "Air Link" for information.
• Construction Labor Standards: Contractors are responsible for following all applicable City, State, and Federal regulations, including any relevant construction labor standards.
• Chain of Custody: Enhanced tracking functions like carrier inventories, SQL logging, and user rights management are considered part of future phases, not this upgrade.
• "Attached Schedule": The "Attached Schedule" is located on page 1 of the solicitation document under "Supplies/Services."

These clarifications provide specific details on existing infrastructure, hardware/software requirements, and performance data sources. They confirm that chain of custody features are for future phases and that GSA Schedule holders can participate. Bidders should note the absence of as-built drawings and the need to consult "Air Link" for performance data.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services to upgrade the existing pneumatic tube system at the VA Loma Linda Healthcare System (VALLHCS), Jerry L. Pettis VA Medical Center (VAMC). The current system is outdated and critical to hospital operations; failure would require additional personnel for medication and specimen transport, delaying patient care. The upgrade aims to improve system reliability, efficiency, and maintainability.

• Upgrade the existing pneumatic tube system.

• Replace the old tube system computer with a new desktop computer (Dell, Windows-based with AL-5000 system software).

• Install new software with graphical interface for quicker diagnosis and reduced downtime.

• Enhance end-user keypads for ease of use with shortcut keys and an online directory.

• Upgrade 23 Diverters with AL-850 control cards, add shut-off valves for compressed air, replace optics, O-rings, and rubber boots.

• Replace 23 WS1 front panels with new ones, install new loader arm optics, and add shut-off valves for compressed air.

• Connect three zones using system blowers in the mechanical room and re-pipe the system turnaround.

• Provide field training for operating and maintenance staff (one week).

• Submit operation and maintenance manuals.

• Provide as-built drawings.

• Comply with NFPA 70E, NFPA 99, NFPA 110, Joint Commission standards, and VA Master Specifications.

• Period of Performance (POP): 04/01/2026 - 03/31/2027.

• Place of Performance: VA Loma Linda Healthcare System (VALLHCS), Loma Linda, CA 92357-1000.

• Contract type: Not specified, but issued as an RFQ for commercial items.

• Submission Deadline: March 20, 2026, 10:00 AM PDT.

• Submission Method: Electronic to Norman.Napper-Rogers@va.gov with subject line "RESPONSE TO RFQ 36C26226Q0417."

• Required Documents: Quote using the attached schedule, capabilities statement proving certifications and education, and SAM registration.

• Evaluation Factors: Price and past performance, with price being more important. Past performance will be based on CPARS and FAPIIS ratings.

• Questions Deadline: March 11, 2026, 10:00 AM PDT via email to Norman.Napper-Rogers@va.gov.

• This solicitation is not set-aside for Small Business concerns.

• NAICS Code: 333922 (Small business size standard: 500 Employees).

• Required Certifications: 30-hour OSHA safety card, Air Link Tube System certification, C-7 Low Voltage System Contractor, C-10 Electrical Contractor.

• This solicitation is issued as an RFQ under FAR Part 12 procedures.

• No discussions will be allowed; quotes should be based on provided information.

• Offerors must complete annual representations and certifications electronically via SAM.gov.

• Site walk scheduled for March 16, 2026, at 09:00 PDT. Contact COR Jonathan McWhite for coordination.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services to upgrade the existing pneumatic tube system at the VA Loma Linda Healthcare System (VALLHCS), Jerry L. Pettis VA Medical Center (VAMC). The current system is outdated and critical to hospital operations; failure could disrupt patient care and require additional staffing for medication and specimen transport. The upgrade aims to improve system reliability, reduce downtime, and enhance efficiency.

• Upgrade the existing pneumatic tube system.

• Replace the old tube system computer with a new Dell computer featuring a 50-inch screen and AL-5000 system software (Windows-based).

• Install new software with graphical interface for quicker diagnosis and reduced downtime.

• Upgrade 23 Diverters with AL-850 control cards, add shut-off valves for compressed air, replace optics, O-rings, and rubber boots.

• Replace 23 WS1 front panels with new ones, install new loader arm optics, and add shut-off valves for compressed air.

• Connect three zones using system blowers in the mechanical room and re-pipe the system turnaround.

• Ensure all work complies with manufacturer specifications, VA Master Specifications, and applicable VA, local, state, and Federal policies and regulations.

• Provide field training for operating and maintenance staff.

• Submit operation and maintenance manuals, and as-built drawings.

• Period of Performance: 04/01/2026 - 03/31/2027.

• Place of Performance: VA Loma Linda Healthcare System (VALLHCS), Jerry L. Pettis VA Medical Center (VAMC), Loma Linda, CA 92357-1000.

• FOB: Destination.

• Response Date/Time: 03-20-2026, 10:00 Pacific Time.

• Submission Method: Electronic quotes to Norman.Napper-Rogers@va.gov with subject line "RESPONSE TO RFQ 36C26226Q0417."

• Evaluation Factors: Comparative evaluation based on Price and Past Performance, with Price being more important. Past performance will be assessed using CPARS and FAPIIS ratings.

• Required Documents: Quote using the attached schedule, a capabilities statement proving required certifications and education.

• Questions Deadline: 03/11/2026, 10:00 PDT via email to Norman.Napper-Rogers@va.gov.

• This solicitation is not set-aside for Small Business concerns.

• Offerors must possess a 30-hour OSHA safety card, Air Link Tube System certification, C-7 Low Voltage System Contractor license, and C-10 Electrical Contractor license.

• Registration in the System for Award Management (SAM) is required.

• The NAICS code is 333922 (Small Business Size Standard: 500 Employees).

• The FSC/PSC code is J036.

• No discussions will be allowed; quotes should be based on provided information.

• Invoices must be submitted electronically via Tungsten Network.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services to upgrade the existing pneumatic tube system at the VA Loma Linda Healthcare System (VALLHCS), Jerry L. Pettis VA Medical Center (VAMC). The current system has been in place for 20 years and is critical for hospital operations, including patient medication and specimen transport. Failure of the system could disrupt operations and require additional personnel.

• Upgrade the pneumatic tube system, including replacing the main computer with a new desktop and 50-inch monitor running AL-5000 system software.

• Install new software with graphical interface for quicker diagnosis and reduced downtime.

• Upgrade 23 Diverters with AL-850 control cards, add shut-off valves for compressed air, replace optics, O-rings, and rubber boots.

• Replace 23 WS1 front panels and install new loader arm optics.

• Connect three system zones using existing blowers and re-pipe the system turnaround.

• Provide field training for operating and maintenance staff.

• Submit operation and maintenance manuals, and as-built drawings.

• Comply with NFPA 70E, NFPA 99, NFPA 110, Joint Commission standards, and VA Master Specifications.

• Contract Type: Request for Quotation (RFQ)

• Period of Performance: Base + 4 years (04/01/2026 - 03/31/2031)

• Place of Performance: VA Loma Linda Healthcare System (VALLHCS), Loma Linda, CA 92357-1000

• Submission Deadline: March 20, 2026, 10:00 PDT

• Submission Method: Electronic to Norman.Napper-Rogers@va.gov with subject line "RESPONSE TO RFQ 36C26226Q0417."

• Evaluation Factors: Price (more important) and Past Performance (based on CPARS and FAPIIS).

• Quotes should be based on provided information as no discussions will be allowed.

• This solicitation is not set-aside for Small Business concerns.

• Required certifications include: 30-hour OSHA safety card, Air Link Tube System certification, C-7 Low Voltage System Contractor, and C-10 Electrical Contractor.

• NAICS Code: 333922 (Size Standard: 500 Employees)

• Product Service Code (PSC): J036

• Response Date/Time: March 13, 2026, 10:00 Mountain Time

• Questions Deadline: March 11, 2026, 10:00 PDT via email to Norman.Napper-Rogers@va.gov.