J041--Liebert Air Conditioning Services

Amendment / Modification

This amendment (Amendment #0001) provides answers to vendor questions regarding Solicitation # 36C24226Q0549.

• Equipment List: The amendment clarifies that the provided equipment list is incomplete due to access limitations for certain units, specifically ceiling-mounted mini-split systems and wall units.

• Serial Numbers: Individual serial numbers for 22 ceiling-mounted Mitsubishi units (PLFY-P15NFMU-E) and 64 LG wall units (ARNU153SJA4) were not obtainable prior to solicitation issuance. The awarded contractor will be responsible for compiling complete records during initial and ongoing PM visits.

• The amendment does not explicitly state a change to the proposal deadline or submission requirements. However, it provides crucial clarification on the completeness of the equipment inventory, which bidders should consider when assessing the scope of work and preparing their proposals.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-4187, Revision No. 34) for the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations when performing contract work in specific geographic areas. This is crucial for bidders to understand labor costs associated with the opportunity.

• Lists numerous occupations with corresponding wage rates and footnotes.
• Specifies the geographic area covered: New York Counties of Bronx, Kings, New York, Queens, Richmond, Rockland, and Westchester.
• Includes notes on specific occupation applicability (e.g., Janitor) and general requirements like paid sick leave (EO 13706) and minimum wage rates (EO 13658).
• Outlines general health and welfare benefits, vacation, and holiday policies.
• Details hazardous pay differentials and uniform allowance requirements.
• Explains the conformance process for unlisted occupations.

This document directly impacts a bidder's cost proposal. Bidders must ensure their proposed wages and benefits meet or exceed the rates listed for all applicable occupations. Failure to comply can lead to non-compliance with the contract. The document also provides information on how to handle occupations not explicitly listed through the conformance process.

Solicitation / RFP / RFQ

This document is a combined synopsis solicitation (Request for Quotation - RFQ) for maintenance and remedial repair services for Liebert systems, CLC cooling units, and Building 16 cooling units at the James J. Peters VA Medical Center in Bronx, NY. The government intends to award a firm-fixed-price contract.

• Scope of Work: Comprehensive maintenance and remedial repair services for specified cooling units.

• Services Include: Management, supervision, labor, materials, parts, tools, equipment, reports, and coordination.

• Maintenance Types: Routine maintenance and remedial repair visits.

• Response Time: 4-hour response time for service calls, including weekdays, nights, weekends, and holidays.

• Preventative Maintenance: Mix of semiannual and quarterly visits, following manufacturer guidelines.

• Parts: Contractor must maintain an inventory of new, OEM parts.

• Reporting: Service reports required for all services performed.

• Contractor Qualifications: Technicians must be EPA Section 608 certified and HVAC Excellence and NATE certified.

• Safety: Compliance with OSHA and relevant industry standards.

• Security: Contractor personnel must show proof of identity and may be subject to screening. No network connection required.

• Contract Type: Firm-fixed-price.

• Period of Performance: 12-month base period with four 12-month option periods.

  • Base Year: 6/1/2026 - 5/31/2027
  • Option Years 1-4: 6/1/2027 - 5/31/2031

• Estimated Value: Not explicitly stated, but NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) has a size standard of $19 Million.

• Questions Deadline: May 1, 2026, 12:00 PM EST. Submit via email to Leia.Labruna@va.gov.

• Offer Due Date: May 8, 2026, 12:00 PM EST. Submit via email to Leia.Labruna@va.gov.

• Evaluation Factors: Technical Capability, Experience, and Price.

• Technical Capability: Assessed via a capability statement detailing technical approach, expertise, and benefit to the Government, along with technician certifications.

• Experience: Evaluated based on reputation for conforming to specifications and good workmanship, using information from the offeror and other sources.

• Price: Evaluated on a total price basis, including option periods. Prices must be fair and reasonable.

• This acquisition is set-aside for small business concerns.

• The solicitation incorporates provisions and clauses by reference. Full text is available at www.acquisition.gov.

• Offerors must submit a technical plan as part of their proposal.

• Past performance information is a key evaluation factor.

Solicitation / RFP / RFQ

The Department of Veterans Affairs, Network Contracting Office (NCO) 2, intends to solicit quotes for Liebert Air Conditioning Services to support the James J. Peters VA Medical Center. An RFQ is anticipated to be posted on or about April 24, 2026, on SAM.gov.

This solicitation is for Liebert Air Conditioning Services. Specific details on deliverables will be provided in the solicitation document.

Not specified in this announcement.

• Interested contractors must download the solicitation and any amendments from SAM.gov. No hard copies will be provided.

• The solicitation will contain instructions for quote submission.

• Response Date/Time/Zone: May 8, 2026, 12:00 PM Eastern Time, New York, USA.

• The solicitation will be set-aside for small business concerns.

• NAICS Code: 238220 – Plumbing, Heating, and Air-Conditioning Contractors.

• Small Business Size Standard: $19 Million.

• Offerors must be registered in the System for Award Management (SAM) at the time of quote submission.

• Product/Service Code: J041.

• Questions should be directed via email to Leia LaBruna (Leia.LaBruna@va.gov) with "RFQ no. 36C24226Q0549" in the subject line. Telephone requests will not be accepted.

• Contracting Office Address: Department of Veterans Affairs, Network Contracting Office (NCO) 2, 3495 Bailey Avenue, Building 3, Buffalo NY 14215.