J041--Preventative Maintenance on Delta/EnteliWEB software and the replacement of existing controls to integrate with Delta Control Building Automation System at the Northern Arizona VA Healthcare system
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Northern Arizona VA Healthcare System (NAVAHCS), is conducting market research through a Sources Sought announcement. The VA seeks qualified contractors to provide preventative and corrective maintenance on Delta/EnteliWEB software and replace existing control components to integrate with the Delta Control Building Automation System (BAS) at the Bob Stump VA Medical Center in Prescott, AZ. This is for market research only and does not constitute a solicitation. Responses are due by April 30, 2026, 4:00 PM PST.
Scope of Work
The contractor will provide comprehensive services for the Delta Controls/EnteliWEB system, including:
- Service and Preventative Maintenance: Ongoing support, annual software renewals, and resolution of identified issues.
- System Integration & Replacement: Replacing existing control components (e.g., VFDs, UPS, sensors, actuators) to seamlessly integrate with the Delta Controls BAS. This includes retrofitting various buildings (Bldg 70, 107, 160, 162) and the Central Plant, replacing existing METASYS, DISTECH, Niagara, Siebe/Invensys, and Alerton/Honeywell systems with Delta Controls.
- VFD Replacement: Annual replacement of 4 VFDs, with associated electrical work performed by a qualified electrical contractor under the selected contractor's oversight.
- Training: On-site training for VA personnel (HVAC and Boiler Plant staff) on system operation, access, and data logic.
- Emergency Services: Provision for emergency repairs, troubleshooting, and parts replacement via a quote and contract modification process.
- Deliverables: Standardized naming, device relocation/programming, alarm system updates, and facility mapping for the software.
Contract & Timeline
- Anticipated Contract Type: Firm-Fixed Price
- Anticipated Duration: Base year plus 4 option years (5 years total)
- Set-Aside: None specified (market research to determine potential set-asides)
- Response Due: April 30, 2026, 4:00 PM PST
- Published: April 27, 2026
Key Requirements
- Certifications: Contractors must possess valid and current certification from the Delta Technical Training Institute (TTI). All programming, testing, installation, and inspection must be performed by certified personnel.
- Software Compatibility: EnteliWEB software must be approved/authorized on the VA TRM website, compatible with VA servers (Windows Server 2022 or higher), and support SAML 2.0 SSO or LDAP.
- Security Compliance: Strict adherence to Federal laws, VA Directives, and standards for information and system security, including FIPS 140-2 encryption, annual security training, and immediate notification of security incidents.
- Warranty: A two-year warranty on parts and labor is required for specific tasks.
Submission Requirements
Interested Offerors must submit the following via email to Loan.Dho@va.gov:
- Company Name, Address, Point of Contact, Phone, Fax, Email
- Unique Entity ID, Cage Code, Tax ID Number
- Business Type (SDVOSB, VOSB, WOSB, small, large, etc.)
- A Capability Statement detailing qualifications and ability to perform the described work. General statements are not acceptable.
- Email Subject Line: "36C26226Q0682 Preventative Maintenance on Delta/EnteliWEB software and replacement of existing control components".
Additional Notes
This is a Sources Sought Announcement for market research purposes only. It is not a solicitation and does not obligate the Government to award a contract. Responses will inform appropriate acquisition decisions and identify potential sources.