J045--Annual Fuel Tank Maintenance and Testing Services

Amendment / Modification

This amendment provides responses to vendor questions received regarding the solicitation and ensures all offerors have a common understanding of the requirements. A "Question and Answer Document Updated 4-27-2026" is attached.

• Question and Answer Document Updated 4-27-2026 (Attached)

All other terms and conditions of the original solicitation remain unchanged. No impact on proposal deadlines or submission requirements is indicated beyond the clarification provided in the Q&A document.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation No. 36C24826Q0597 for Annual Fuel Tank Maintenance and Testing Services (UST/AST).

• Tank Inventory: A detailed tank inventory, including capacities and UST/AST designation per facility, has been added to the solicitation via amendment.
• Testing Frequency: Containment sump, spill bucket, and secondary containment integrity testing are required annually. Cathodic protection testing is also required annually.
• Proposal Submission: Offerors must address the entire scope of work. Partial proposals will not be accepted. Subcontracting or teaming is permitted to meet all requirements.
• Biocide/Stabilizer: No specific brand is required. Offerors should propose commercially available, industry-accepted products suitable for diesel fuel systems.
• Reporting: Test results are required within 10 business days of sampling, regardless of laboratory location. Offerors are responsible for selecting labs that can meet this deadline.
• Repairs: Repairs are not included in the base scope. The Contractor shall notify the COR of deficiencies, and repairs will be handled separately.
• Incumbent/Pricing Info: Information on the incumbent contractor, prior contract number, or previous pricing will not be provided.
• Set-Aside: This acquisition is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). Only SBA-verified SDVOSBs registered in SAM.gov are eligible.

This Q&A document, along with the incorporated amendments, clarifies key requirements and provides essential data (like tank inventory) for proposal preparation. It confirms the annual testing frequency and the mandatory submission of full-scope proposals. The set-aside for SDVOSB is reiterated.

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding Solicitation No. 36C24826Q0597 for Annual Fuel Tank Maintenance and Testing Services (UST/AST).

• Tank Inventory: A detailed tank inventory, including capacities and UST/AST designation, has been added to the solicitation via amendment.
• Containment Testing Frequency: Containment sump testing, spill bucket testing, and secondary containment integrity testing must be performed annually under this contract, not triannually.
• Cathodic Protection Testing Frequency: Cathodic protection testing must also be performed annually under this contract.
• Proposal Scope: Offerors must submit proposals addressing the entire scope of work. Partial proposals for select services will not be accepted. Subcontracting or teaming is permitted to meet all requirements.

This Q&A document, along with the incorporated amendment, provides critical details on testing frequencies and clarifies the requirement for comprehensive proposals. Bidders should review the updated tank inventory and ensure their proposals cover all aspects of the solicitation.

Amendment / Modification

This amendment provides updates to Solicitation 36C24826Q0597 for Annual Fuel Tank Maintenance and Testing Services. Key changes include:

• Tank Inventory: A detailed inventory of fuel tanks at both Gainesville VAMC and Lake City VAMC locations has been added for pricing purposes. This includes tank sizes, types (UST/AST), and fuel type (Diesel).

• Inspection and Testing Frequency: Clarification that all required inspections and testing must be performed on an annual basis, irrespective of minimum regulatory frequencies.

• Proposal Pricing: Offerors are instructed to base their pricing on the annual performance of all required testing and inspection services.

• Questions and Answers: A separate "Question and Answer Document" is attached, containing responses to vendor inquiries.

• Tank Inventory (Added for Pricing Purposes)

• Performance Work Statement (PWS) Clarification regarding inspection and testing frequency.

• Proposal Preparation Clarification regarding pricing basis.

Offerors should ensure their pricing reflects annual service performance. The response date remains April 30, 2026, 16:00 Eastern Time. All other terms and conditions of the original solicitation remain unchanged.

Solicitation / RFP / RFQ

This is a Combined Synopsis/Solicitation for commercial services to procure Annual Fuel Tank Maintenance and Testing Services. The Department of Veterans Affairs (VA) intends to award a Firm-Fixed-Price (FFP) contract for all necessary supplies, materials, equipment, labor, supervision, management, and transportation.

• Annual Fuel Tank Maintenance and Testing Services.

• Contract Type: Firm-Fixed-Price (FFP).

• Offers are being requested; no separate written solicitation will be issued.

• Response Date/Time: April 30, 2026, 16:00 Eastern Time, New York, USA.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• NAICS Code: 562998.

• Product/Service Code: J045.

• Contracting Office ZIP Code: 32601.

• Place of Performance: Department of Veterans Affairs, North Florida/South Georgia VHS (Multiple Locations).

• Contracting Officer: John H. Shultzaberger (John.Shultzaberger@va.gov, 352-214-5135).

• The full solicitation document is attached.

Solicitation / RFP / RFQ

This is a Combined Synopsis/Solicitation (RFO) for commercial services to provide Annual Fuel Tank Maintenance and Testing Services. The Department of Veterans Affairs intends to award a Firm-Fixed-Price contract for these services.

Services include:

• Annual fuel tank maintenance, cleaning, testing, and regulatory compliance.

• Fuel polishing, inspection, and testing.

• Fuel treatment (biocide/algaecide and stabilizer).

• Spill bucket testing, containment sump testing, and secondary containment integrity testing for UST systems.

• Cathodic protection testing for Gainesville USTs.

• Automatic Tank Gauge (ATG) inspection and testing.

• Waste handling and disposal in compliance with RCRA and environmental regulations.

• Contract Type: Firm-Fixed-Price (FFP)

• Period of Performance: One (1) year base period with four (4) one-year option periods, for a total potential of five (5) years.

• Offers must be submitted via email to John.Shultzaberger@va.gov by April 30, 2026, 16:00 EST.

• Questions must be submitted via email to Bernadette.Quevedo@va.gov by April 25, 2026, 11:00 AM EST. Responses will be posted to SAM.gov.

• Award will be made to the responsible Offeror whose proposal represents the best value to the Government, using a comparative analysis of Technical Capability, Past Performance, and Price. Technical Capability and Past Performance are more important than Price.

• Offerors must be actively registered in SAM.gov at the time of award.

• This acquisition is set aside exclusively for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• Only SDVOSB concerns registered and verified in the SBA and SAM.gov are eligible.

• A site visit is scheduled for April 24, 2026, at Malcom Randall VA Medical Center (Gainesville, FL) and Lake City VA Medical Center (Lake City, FL). Attendance is strongly encouraged but not mandatory.

• The solicitation incorporates applicable Federal Acquisition Regulation (FAR) and Veterans Affairs Acquisition Regulation (VAAR) provisions and clauses.