JANITORIAL SERVICE MIDDLETOWN ATCT PA, MORRISTOWN ATCT, NJ, AND LANCASTER ATCT, PA

Amendment / Modification

This amendment (0001) to Solicitation 697DCK-26-R-00144 addresses submitted questions and clarifies information related to the Janitorial Services for Morristown, Middletown, and Lancaster ATCT.

• Past Experience Threshold (Section M, Factor 1): The solicitation initially required three past contracts valued at $750K or higher. The FAA has decided not to lower this threshold, stating it demonstrates a vendor's preparedness for staffing, equipment, and supplies for all three locations. The FAA notes they have awarded many contracts to small businesses with this threshold for consolidated janitorial contracts.

• Socio-Economic Certification (Section L, SA18, A.6): The solicitation is strictly set aside for Woman Owned Small Businesses (WOSB). Offers from certified Women-Owned Small Businesses (WOSB) and Economically Disadvantaged Women-Owned Small Businesses (EDWOSB) are acceptable and eligible for award.

• Incumbent Information: Information regarding current contracts (697DCK-25-P-00053 and 697DCK-24-P-00107) and their values/vendors is provided.

• Site Visits/Walkthroughs: Information regarding site visits is located on page 10 of the SIR. Access to facilities is essential for proposal preparation.

• Consumables and Storage: Minimal storage space is available at ATCT facilities, but they will accommodate vendor needs.

• Security Vetting Timeframes: Lead time for FAA Tier 1/PIV security background checks varies. The FAA is aware of the need for timely badging.

• Exterior Window Cleaning: Specific requirements and safety standards for Tower "Cab" glass cleaning are mandated by each facility.

• Historical Workload Data: The FAA will not provide historical workload data (staffing levels/hours); vendors must determine their own staffing needs.

• Incumbent Contract: The previous incumbent contract was issued using a different SOW.

• Service Changes: There have been modifications to the services in the new solicitation compared to the incumbent contract.

• Personnel Background Checks: Lead time varies, but the FAA is aware of the need for timely badging.

• Transition Period: A transition period of 30 to 45 days after contract award is confirmed.

• The proposal deadline has not been explicitly changed in this amendment, but bidders should ensure their proposals account for the confirmed past experience threshold and the WOSB set-aside.

• The Period of Performance is confirmed as 05/01/2026 to 04/30/2031.

Solicitation / RFP / RFQ

This solicitation is for Janitorial Services at Morristown ATCT, Middleton ATCT, and Lancaster ATCT. The services are critical and must be continued without interruption during times of National Emergency or Incidents of National Significance.

• Furnish all labor, supervision, supplies, materials, tools, equipment, transportation, and insurance for janitorial services.

• Services are required in accordance with the attached Statement of Work, Section J.

• Specific requirements include adherence to FAA facility regulations, vehicle access protocols, and prohibition of unauthorized photography.

• Contract Type: Firm Fixed Price

• Period of Performance: Base Year (05/01/2026 - 04/30/2027) with four (4) Option Years.

• The total duration of the contract, including options, must not exceed 66 months (5 years, 6 months).

• Proposal Submission Deadline: March 17, 2026, at 2:00 PM EST. Offers must be submitted electronically.

• Questions Due: March 23, 2026, 1:00 PM EST. Responses will be posted on SAM.gov by March 26, 2026, 4:30 PM EST.

• Evaluation Criteria: Lowest Priced, Technically Acceptable (LPTA) basis.

• Key Evaluation Factors:

  1. Past Experience (minimum of three janitorial contracts valued at $750K or higher within the last five years).
  2. Past Performance (based on survey responses).
  3. Key Personnel (minimum of five years' experience as a Project Manager).
  4. Quality Control Plan.

• Offer Acceptance Period: 60 calendar days from the date of receipt of offers.

• NAICS Code: 561720

• Small Business Size Standard: Annual receipts not exceeding $22.0 million.

• Specific clauses related to Buy American Act, Federal Acquisition Supply Chain Security Act, and prohibitions on certain telecommunications equipment are included.

• An optional site visit is scheduled for March 19, 2026, at 9:00 AM EST.

• All correspondence and questions should be directed to Jennifer.Walker-Gomez@faa.gov.

• Funds are not presently available for performance beyond the current fiscal year, and the contract is contingent upon the availability of appropriated funds.

Form / Attachment / Pricing Sheet

This document, the "Contractor Staffing Access Questionnaire," is designed to help the FAA determine the necessary investigation and badging requirements for contractor employees in the event of a contract award. It aims to identify potential contractor employee access needs to FAA facilities and systems.

• Total Estimated Employees: Bidders must provide an estimate of the total number of full and part-time employees (including subcontractors) anticipated to support the contract throughout its life. A list of proposed personnel can be attached if available.
• Labor Category Information: For each anticipated labor category, bidders must provide:
  • Position Title(s)
  • Estimated number of employees in that category
  • Whether employees will require routine access to an FAA facility for more than 180 days.
  • Whether employees will require access to FAA computer systems or networks.
  • Whether employees will require access to FAA Sensitive Unclassified Information (SUI), such as building designs, research materials, or operations plans.

This questionnaire is crucial for bidders to understand the potential security and access requirements associated with the contract. The responses will directly inform the FAA's assessment of investigation and badging needs, which may impact staffing plans and overall contract costs. Bidders should carefully consider the access requirements for each labor category when preparing their proposals.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for Janitorial Services for Federal Aviation Administration (FAA) Operational Facilities.

• Provide all personnel, equipment, tools, materials, supervision, and services necessary for janitorial services.

• Perform tasks as specified in the SOW, adhering to defined minimum standards and frequencies.

• Cover various areas including waste/recycle receptacles, policing grounds, smoking receptacles, surface dusting and cleaning, windows and coverings, carpeted floors, tiles, rugs, mats, uncarpeted floors, stairwells, elevators, handicap lifts, restrooms, showers, locker rooms, drinking fountains, lactation rooms, kitchen areas, breakrooms, queue lines, wellness centers, operational areas, and areas requiring blood and bodily fluid cleanup.

• Specific standards are defined for various tasks, focusing on cleanliness, odor removal, absence of spots, stains, and debris.

• Quality Control Plan required, including a work scheduling system, daily checklists, and an inspection system.

• Performance will be evaluated by the Government through FAA Quality Assurance Surveillance.

• Site locations are detailed in the Appendices.

• Work schedule to be coordinated with the COR, with specific hours of operation for each location provided in the Appendices.

• Holidays observed by the Government are listed.

• Personnel: Contract Manager required, employees must be recognizable and subject to security checks. No government employees to be hired if a conflict of interest exists. Backup employees must be provided.

• Training: Contractor responsible for training employees on cleaning procedures, safety, and Hazard Communication (HAZCOM).

• Quality Control: A comprehensive Quality Control Plan must be submitted.

• Physical Security: Contractor responsible for safeguarding Government property, securing facilities, and managing keys. Security badges must be worn.

• Conservation of Utilities: Employees must be instructed in utilities conservation practices.

• Safety: Contractor responsible for employee safety training, providing PPE, and maintaining an SDS log. Specific safety protocols for operational areas and handling of blood/bodily fluids are outlined.

• Government-Furnished Property: Government will provide facilities, equipment, materials, and services including electrical power, sewer, and water.

• Contractor-Furnished Items: Contractor must furnish all other items and services, including supplies and equipment, with specific quality standards and lists to be submitted for approval.

Wage Determination

This document is a Wage Determination (WD 2015-4211, Revision No. 32) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes minimum wage rates and fringe benefits for various occupations in the State of New Jersey, specifically for the areas of Essex, Morris, Sussex, and Union counties.

• Applicability: This wage determination applies to contracts subject to the Service Contract Act. It outlines specific minimum hourly wage rates and required fringe benefits for a wide range of occupations.
• Occupational Listings: The document provides a comprehensive list of occupations, each with an associated "OCCUPATION CODE - TITLE" and a "RATE." These rates represent the minimum wage that must be paid to employees performing those specific job functions under a covered contract.
• Fringe Benefits: In addition to the hourly rates, the document specifies required fringe benefits, including Health & Welfare ($5.55 per hour, up to 40 hours/week) and Vacation (accruing based on years of service). It also details paid holidays (12 per year).
• Executive Orders: The document references Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (minimum wage adjustments), outlining their applicability and requirements for contractors.
• Conformance Process: It details the process for requesting additional classifications and wage rates if a required occupation is not listed in the determination.

This wage determination is crucial for any bidder proposing to perform services in the specified New Jersey counties under the Service Contract Act. Bidders must ensure their proposed labor costs accurately reflect these minimum wage and fringe benefit requirements to ensure compliance and accurate cost estimation for their proposals.

Form / Attachment / Pricing Sheet

This document provides detailed frequency charts for cleaning tasks at the Morristown ATCT (MMU) facility, which operates from 6:45 a.m. to 10:30 p.m. It outlines the estimated square footage and item counts for various areas within the facility and specifies the required cleaning frequencies for each task.

• Facility Information: Morristown ATCT (MMU), located at 4 Ariport Road, Morristown, NJ.
• Operational Hours: 6:45 a.m. to 10:30 p.m.
• Cleaning Timeframe: Preferred between 6:30 a.m. and 3:00 p.m., with operational areas cleaned between 7 a.m. and 9 a.m.
• Area Breakdown: Details cleaning frequencies for operational areas, shared/single office spaces, conference rooms, reception, corridors, breakrooms, mechanical/equipment rooms, storage, janitor closets, restrooms, smoking areas, stairwells, appliances, HVAC registers, dumpster areas, sidewalks, and rugs/mats.
• Frequency Key: Defines abbreviations for cleaning frequencies (e.g., D7 = 1x Day, 7 Days/Wk; W = Once Weekly; M = Once Monthly; Q = Quarterly).
• Restroom Details: Specific breakdown for single-use, multi-use medium, and multi-use large restrooms, including quantity, toilets, urinals, and estimated square footage.
• Customization Instructions: Guidance on how to customize frequency charts for administrative offices, including updating facility details, operational hours, and specific area requirements. It also details how to input square footage and item counts using color-coded cells (Green for Sq. Ft., Yellow for Total Sq. Ft., Orange for Item Count).

This document is crucial for bidders to understand the scope and expected frequency of cleaning services required for the Morristown ATCT facility. It provides specific quantitative data (square footage, item counts) and qualitative requirements (cleaning tasks, frequencies) that will form the basis for service delivery and pricing. Bidders must use this information to accurately estimate labor, materials, and time needed to fulfill the contract requirements.

Wage Determination

This document is a Wage Determination (WD 2015-4225, Revision No. 33) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It specifies the minimum wage rates and fringe benefits required for various occupations in a specific geographic area.

Pennsylvania Counties of Cumberland, Dauphin, and Perry.

• Occupational Wage Rates: Lists specific wage rates for a wide range of occupations, categorized by general areas such as Administrative Support and Clerical, Automotive Service, Health Occupations, Information and Arts, Transportation/Mobile Equipment Operation, and more.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific details on Health & Welfare benefits ($5.55 per hour or $222.00 per week) and paid sick leave (EO 13706) are provided.
• Vacation and Holidays: Outlines requirements for paid vacation (2 weeks after 1 year, 3 weeks after 8 years) and a minimum of eleven paid holidays per year.
• Executive Orders: References Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage rate adjustments).
• Conformance Process: Details the process for contractors to request authorization for additional classifications and wage rates if an occupation is not listed in the determination.

This wage determination is crucial for any contractor bidding on a federal service contract in the specified Pennsylvania counties. It establishes the minimum labor costs that must be factored into proposals to ensure compliance with federal labor laws.

Wage Determination

This document, Wage Determination No. 2015-4229, Revision No. 31, establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for work performed in Pennsylvania County of Lancaster.

• Applicability: This wage determination applies to contracts covered by the Service Contract Act.
• Occupational Listings: The document provides a comprehensive list of occupation codes, titles, and their corresponding minimum hourly wage rates.
• Fringe Benefits: All listed occupations are entitled to specific fringe benefits, including Health & Welfare ($5.55/hour or $222.00/week) and paid sick leave under Executive Order 13706 ($5.09/hour or $203.60/week).
• Vacation: Employees are entitled to 2 weeks of paid vacation after 1 year of service and 3 weeks after 8 years.
• Holidays: A minimum of eleven paid holidays per year are mandated.
• Executive Orders: The document references Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage rate of $13.30 per hour, adjusted annually).
• Hazardous Pay: Specific differentials are noted for hazardous duty (8%) and for work involving potential injury (4%).
• Uniform Allowance: Requirements for furnishing and maintaining uniforms are outlined.
• Conformance Process: Procedures for classifying and determining wage rates for occupations not listed in the determination are detailed, requiring a Standard Form 1444 (SF-1444) submission.

This document is crucial for any bidder on a federal contract subject to the Service Contract Act in the specified geographic area. It outlines the minimum labor costs that must be factored into proposals, ensuring compliance with federal wage and benefit requirements.

Form / Attachment / Pricing Sheet

This document is a Customer Satisfaction Survey (CSS) intended to gather feedback on contractor performance related to a specific solicitation (Solicitation Number: 697DCK-26-00144).

• Fields for identifying the company submitting the proposal, the company completing the survey, and the specific contract referenced.
• Questions regarding the timeliness of service completion, contractor response speed, problem-solving capabilities, and overall satisfaction with service performance.
• A rating scale from Excellent (5) to Unacceptable (1) for each question, with space for comments.
• Instructions for submission, requiring the survey to be emailed directly to the FAA Contract Specialist at jennifer.walker-gomez@faa.gov.

This survey is a tool for the government to assess past performance. Bidders should be aware that their past performance, as rated by previous customers, may be a factor in the evaluation of their proposal for this solicitation. The survey also clarifies that feedback must be submitted directly by the rating entity to the FAA, not through the bidding company.

Form / Attachment / Pricing Sheet

This document contains detailed frequency charts for cleaning services at various Air Traffic Control (ATC) facilities, including Middletown (MDT) ATCT, Lancaster (LNS) ATCT, and Middletown SSC. These charts specify the required cleaning tasks, their frequency, and the estimated square footage or item counts for each area within the facilities. The document also provides instructions on how to customize these charts for specific facility needs.

• Facility Information: Name, address, operating hours, and timeframe for cleaning.
• Cleaning Tasks & Frequency: Detailed breakdown of tasks (e.g., surface dusting, vacuuming, restroom cleaning, window cleaning) and their required frequency (e.g., daily, weekly, monthly, quarterly, semi-annually).
• Area Breakdown: Cleaning requirements are specified for various areas including operational areas, offices, conference rooms, restrooms, breakrooms, corridors, mechanical rooms, and exterior grounds.
• Square Footage & Item Counts: Estimated carpeted, uncarpeted, and total square footage, along with item counts (e.g., waste receptacles, appliances).
• Chart Key: Defines abbreviations for cleaning frequencies (e.g., D7 = 1x Day, 7 Days/Wk; W = Once Weekly; M = Once Monthly).
• Customization Instructions: Guidance on modifying the charts for administrative facilities, including how to adjust square footage, item counts, and task applicability.

This document is crucial for bidders as it defines the specific scope and expected standards for cleaning services. It provides the granular detail necessary to understand the workload, required resources, and operational constraints for each facility. Bidders must use this information to accurately estimate costs, develop their service approach, and ensure compliance with the government's requirements for maintaining cleanliness and functionality across all specified areas and facilities.