Janitorial Services

Solicitation / RFP / RFQ

This Request for Proposals (RFP) seeks janitorial services for the U.S. Embassy in Nassau, The Bahamas. The U.S. Government intends to award a contract to the responsible company offering the lowest price.

• Janitorial services including all labor, material, equipment, and services.

• Services encompass all designated spaces, including but not limited to halls, offices, restrooms, work areas, entrance ways, lobbies, storage areas, elevators, and stairways.

• Standard Routine Services include daily, periodic, monthly, quarterly, semi-annual, and annual cleaning tasks as detailed in the document.

• Temporary Additional Services may be required for special events or at times outside normal workdays, with potential for 24-hour advance notice.

• Contract Type: Firm-fixed price.

• Period of Performance: One-year base period with four (4) one-year optional periods.

• Estimated Value: Not explicitly stated, but pricing is structured for base year and option years.

• Minimum Order: 100 sqm for base year and each option period.

• Maximum Order: 15,000 sqm for base year and each option period for temporary/additional services.

• Proposal Submission Deadline: June 10, 2026.

• Submission Method: Electronically to NassauContractingOfficers@state.gov.

• Format: MS-Word, MS-Excel, or Adobe Acrobat (pdf). File size must not exceed 30MB per file; multiple files are permitted if necessary.

• Pre-Proposal Conference: May 27, 2026, at 1:00 PM at the U.S. Embassy Nassau, The Bahamas.

• Contact for Pre-Proposal Conference: Deana Nelson by May 25, 2026.

• Evaluation Criteria: Lowest priced, technically acceptable, responsible offeror.

• U.S. firms are eligible to be paid in U.S. dollars. Non-U.S. firms must submit prices and receive payment in local currency.

• Offerors must be registered in the System for Award Management (SAM) database prior to proposal submission.

• Required submissions include: SF-1449, Section I - Pricing, Section 5 - Representations and Certifications, completed IRS Form W-14, proof of SAM registration, active Bahamian Business License, and active Bahamian Tax Identification Number.

• Proposals must be in English.

• Incomplete proposals will not be accepted.

• Value Added Tax (VAT) is not included in CLIN rates and will be priced as a separate line item.

• Attachment 1 details Government Furnished Property.

• Attachment 2 outlines requirements for Recruitment of Third Country Nationals.

Solicitation / RFP / RFQ

This document is a solicitation for Janitorial Services. The specific details of the services required are referenced in an attached Statement of Work (SOW).

• Janitorial Services (detailed in attached SOW).

• The solicitation number is 19BF5026R0003.

• The issue date is not explicitly stated, but the offer due date is June 10, 2026, at 17:00 local time.

• This is an Invitation for Proposal (IFP).

• Offerors are required to complete blocks 12, 17, 23, 24, and 30.

• The solicitation incorporates by reference FAR 52.212-1, 52.212-4, and 52.212-5, which are attached.

• This acquisition is UNRESTRICTED.

• The issuing office is The Embassy of The United States of America, Nassau, PO Box N-8197, Nassau, The Bahamas.

• The point of contact for solicitation information is Deana Nelson at nelsonda@state.gov.

Solicitation / RFP / RFQ

This Request for Proposals (RFP) is for janitorial services for the U.S. Embassy in Nassau, The Bahamas. The U.S. Government intends to award a contract or purchase order to the responsible company submitting the lowest-priced, technically acceptable offer.

• Janitorial services including labor, materials, equipment, and services.

• Services encompass all designated spaces, including but not limited to halls, offices, restrooms, work areas, entrance ways, lobbies, storage areas, elevators, and stairways.

• Includes Standard Routine Services (daily cleaning) and Temporary Additional Services (for special events).

• Detailed daily, periodic, monthly, quarterly, semi-annual, and annual cleaning requirements are specified.

• Contract type: Firm-fixed price.

• Period of Performance: One-year base period with four (4) one-year optional periods.

• Estimated Value: Not explicitly stated, but pricing is structured for a base year and four option years.

• Minimum Order (Temporary/Additional Services): 100 sqm per base year and each option period.

• Maximum Order (Temporary/Additional Services): 15,000 sqm per base year and each option period.

• Pre-Proposal Conference: May 27, 2026, at 1:00 PM at the U.S. Embassy Nassau, The Bahamas. Contact Deana Nelson by May 25, 2026, for information or to arrange entry.

• Proposal Due Date: June 10, 2026. No late proposals will be accepted.

• Submission Method: Electronically to NassauContractingOfficers@state.gov in MS-Word, MS-Excel, or Adobe Acrobat (pdf) format. Files must not exceed 30MB each; multiple emails are permitted for larger submissions.

• Evaluation Criteria: Award will be made to the lowest priced, technically acceptable, responsible offeror. Evaluation includes Compliance Review, Technical Acceptability (past performance and experience), Price Evaluation, and Responsibility Determination.

• U.S. firms are eligible to be paid in U.S. dollars. Non-U.S. firms must submit prices and receive payment in local currency.

• Offerors must be registered in the System for Award Management (SAM) database prior to proposal submission.

• Required documents include SF-1449, Section 1 - Pricing, Section 5 - Representations and Certifications, IRS Form W-14, Proof of SAM Registration, Bahamian Business License, and Bahamian Tax Identification Number.

• Attachment 1 details Government Furnished Property.

• Attachment 2 outlines requirements for Recruitment of Third Country Nationals (TCNS), including a Recruitment Plan and potentially a Housing Plan.

• Specific FAR and DOSAR clauses are incorporated by reference and provided in full text.

Solicitation / RFP / RFQ

This document is a Solicitation (SF 1449) for commercial products and services. It outlines the government's request for proposals (RFP) for Janitorial Services.

• The primary service required is Janitorial Services.

• Further details regarding the scope of work are provided in an attached Statement of Work (SOW).

• The solicitation number is 19BF5026R0003.

• The offer due date is June 10, 2026, at 17:00 local time.

• The acquisition is unrestricted.

• The North American Industry Classification Standard (NAICS) code is not specified, but a size standard is indicated.

• Bidders are instructed to complete blocks 12, 17, 23, 24, and 30.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-4, and 52.212-5 by reference, with addenda attached.

• This acquisition is marked as "UNRESTRICTED."

• The issuing office is The Embassy of The United States of America, Nassau, PO Box N-8197, Nassau, The Bahamas.

• The point of contact for solicitation information is Deana Nelson at nelsonda@state.gov.

• Delivery is FOB Destination unless otherwise specified.

• Payment will be made by the indicated office.

• The document is 84 pages long.