Janitorial Services for Nashville National Cemetery -- S201

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for Janitorial Services at the Nashville National Cemetery. The Department of Veterans Affairs, National Cemetery Administration (NCA) anticipates awarding a Firm Fixed Price contract for these services.

• Janitorial services for the Nashville National Cemetery.

• Specific tasks include cleaning public restrooms and buildings as detailed in the Statement of Work (SOW).

• A "Dignity Clause" emphasizes the need for special care, reverence, dignity, and respect when performing work at the cemetery.

• Contract Type: Firm Fixed Price.

• Period of Performance: Base year (September 1, 2026 – August 31, 2027) plus four (4) one-year options, if exercised.

• Estimated Value: The Business Size Standard is $22 million.

• Proposal Submission Deadline: June 12, 2026, at 10:00 AM EST.

• Submission Method: Email to Charnell Cunningham (charnell.cunningham@va.gov) and cc Larry Curtis (Larry.Curtis@va.gov).

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA). Quotes will be evaluated first for technical acceptability, then for price. The lowest priced technically acceptable quote will receive the award.

• Key Deadlines:

  • Site Visit: June 3, 2026, 11:00 AM - 12:00 PM CST (not rescheduled).
  • Questions Due: June 5, 2026, 4:00 PM EST.

• Set Aside Type: Service Disabled Veteran Owned Small Business (SDVOSB).

• NAICS Code: 561720.

• Business Size Standard: $22 million.

• Quoters must be registered in SAM.gov and have an active/current registration with https://veterans.certify.sba.gov/.

• This announcement is the only solicitation; no separate written solicitation will be issued.

• Attachments include: Statement of Work, Restroom Cleaning Checklist, Floor Plan, Price Cost Schedule, Wage Determination, FAR clauses, and Subcontractor list.

• Quoters must submit proposals in three volumes: Administrative, Technical Quote, and Price.

• Telephone inquiries will not be accepted for questions.

Form / Attachment / Pricing Sheet

This document is VA Notice 852.219-75, "VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION)". It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not certified SDVOSBs or VOSBs listed in the SBA database. Subcontracting by similarly situated certified SDVOSB/VOSB subcontractors counts towards this limit.
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Subcontracting by similarly situated certified SDVOSB/VOSB subcontractors counts towards this limit. Materials costs are excluded.
• Special Trade Construction Contractors: Offerors must certify that they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs. Subcontracting by similarly situated certified SDVOSB/VOSB subcontractors counts towards this limit. Materials costs are excluded.
• Certification: The offeror must acknowledge that this certification is subject to penalties for false statements under 18 U.S.C. 1001.
• Cooperation: Offerors agree to provide documents to VA to demonstrate compliance.
• Required Action: The completed and signed certification must be returned with the bid, quotation, or proposal. Offers without this certification will be considered ineligible for award.

This is a mandatory certification for all offerors. Failure to complete and submit this form will result in the offer being deemed ineligible for award. Bidders must understand the specific subcontracting limitations based on the contract type (services, general construction, or special trade construction) and ensure their proposed subcontracting plan complies with these requirements.

Form / Attachment / Pricing Sheet

This document, "Attachment E: Sub-Contractor Participation Document," is a form required for bidders to detail their proposed subcontracting plan. It requires information about the prime contractor's size and socioeconomic status, as well as a comprehensive list of proposed subcontractors.

• Prime Contractor Size: Bidders must indicate if they are "Other than Small Business" or a "Small Business" and further categorize themselves by socioeconomic status (SDB, WOSB, HUBZone, SDVOSB).
• Sub-Contractor Participants Table: This table requires the following details for each proposed subcontractor:
  • Company Name, Address, Employee Name
  • Contact Information
  • Business Category(ies) (SB, WOSB, SDB, VOSB, SDVOSB)
  • Product(s)/Service(s) to be Provided
  • NAICS Code
  • Percentage of work to be performed based on total contract value.

This form is crucial for bidders to outline their strategy for utilizing small businesses and other socioeconomic categories as subcontractors. It directly impacts the evaluation of proposals, particularly concerning small business participation goals. Bidders must accurately complete this form to demonstrate compliance with subcontracting requirements.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for Janitorial Services at the Nashville National Cemetery. The Department of Veterans Affairs (VA), National Cemetery Administration (NCA), anticipates awarding a Firm Fixed Price contract for these services. This announcement serves as the only solicitation, and no separate written solicitation will be issued.

• Janitorial services for public restrooms and buildings at the Nashville National Cemetery.

• Specific tasks include cleaning as detailed in the Statement of Work (SOW).

• A "Dignity Clause" emphasizes the need for special care, reverence, dignity, and respect when performing work at the cemetery, particularly concerning headstones, markers, and remains.

• Contract Type: Firm Fixed Price

• Period of Performance: One (1) base year (September 1, 2026 – August 31, 2027) plus four (4) one-year options, if exercised.

• Anticipated Period of Performance:

  • Base Year: September 1, 2026 – August 31, 2027
  • Option Year One: September 1, 2027 – August 31, 2028
  • Option Year Two: September 1, 2028 – August 31, 2029
  • Option Year Three: September 1, 2029 – August 31, 2030
  • Option Year Four: September 1, 2030 – August 31, 2031

• Estimated Business Size Standard: $22 million.

• Submission Deadline: June 12, 2026, at 10:00 AM Eastern Standard Time (EST).

• Submission Method: Quotes must be submitted via email to Charnell Cunningham (charnell.cunningham@va.gov) and cc Larry Curtis (larry.curtis@va.gov) in Adobe PDF format.

• Quoter Submittal: Quotes must be submitted in three (3) separate documents (Volumes A, B, and C).

• Evaluation Process: The Government will award a single contract to the responsible quoter with the Lowest Price Technically Acceptable (LPTA) quote. Technical Acceptability is the primary non-price factor.

• Technical Evaluation Criteria: Includes demonstrating experience, providing a work plan, proof of experience in commercial janitorial services, and a subcontractor list.

• Price Evaluation: Proposed pricing will be evaluated for reasonableness. Options will be evaluated by adding their total price to the base requirement for award purposes.

• Set Aside Type: Service Disabled Veteran Owned Small Business (SDVOSB).

• Requirements: Quoters MUST be registered in the System for Award Management (SAM) and have an active/current registration on the SBA's veterans.certify.sba.gov website.

• Site Visit: Strongly urged for all interested offerors on June 3, 2026, from 11:00 AM to 12:00 PM CST. No rescheduling will occur.

• Questions: Due no later than June 5, 2026, at 4:00 PM EST, submitted via email to the Contracting Specialist and Contracting Officer. Telephone inquiries will not be accepted.

• Attachments: Include Statement of Work, Floor Plan, Price Cost Schedule, Wage Determination, FAR clauses, and Subcontractor list.

• Insurance: Specific general liability, automobile liability, and workers' compensation insurance requirements are detailed.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act (SCA). It establishes the minimum wage rates and fringe benefits required for various occupations performing services on federal contracts within specific geographic areas.

• Geographic Area: Covers counties in Tennessee including Cannon, Cheatham, Davidson, Dickson, Hickman, Macon, Maury, Robertson, Rutherford, Smith, Sumner, Trousdale, Williamson, and Wilson.
• Occupational Listings: Provides a comprehensive list of job classifications (e.g., Administrative Support, Automotive Service, Health Occupations, Information Technology) with corresponding minimum hourly wage rates.
• Fringe Benefits: Outlines required fringe benefits, including Health & Welfare rates and Paid Sick Leave (EO 13706), as well as Vacation and Holiday provisions.
• Special Notes: Includes information on Executive Orders (EO 13706 and EO 13658) related to paid sick leave and minimum wage, and details the process for requesting additional classifications and wage rates (SF-1444).

This document is critical for bidders as it dictates the minimum labor costs that must be factored into their proposals for any contract requiring services in the specified Tennessee counties. Failure to comply with these wage and benefit requirements can lead to bid disqualification or contract non-compliance.

Form / Attachment / Pricing Sheet

This document is a price schedule for janitorial services at the Nashville National Cemetery. It outlines the estimated quantities and unit prices for various cleaning tasks across a base year and four option years.

• Project: Nashville National Cemetery - Janitorial Services
• Requirement: Provide janitorial services for 1 Historic Lodge Building, 1 Public restroom, Holiday Restroom, and semi-annual Lodge cleaning.
• Services: Includes daily cleaning of restrooms and the lodge/admin building, as well as semi-annual deep cleaning for Veterans Day and Memorial Day.
• Contract Period: Base Year (9/1/26 - 8/31/27) plus four Option Years (9/1/27 - 8/31/31).
• Pricing: The schedule lists line items with estimated quantities (Est. Qty) and units (WD for Work Day, EA for Each). All unit prices and extended prices are listed as 0.0 for the base and option years.

Bidders must use this schedule to understand the scope and frequency of services required. While the provided unit prices are zero, this document serves as the basis for developing their own cost proposals. It details the specific tasks and quantities that will need to be priced accurately to meet the government's needs for janitorial services at the Nashville National Cemetery.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide janitorial services for Nashville National Cemetery, ensuring cleanliness and sanitation of designated areas.

• Cleaning of the historic lodge (basement, 1st floor, 2nd floor, porch), including three staffed offices, two public restrooms, and two staff restrooms.
• Daily sweeping and mopping of all floors (tile/concrete with bleach solution, wood with wood-safe detergent).
• Daily emptying of trash receptacles in restrooms and office spaces.
• Cleaning of the public information kiosk.
• Semi-annual cleaning to include all windows (inside/outside), shampooing entry carpets, cleaning air vents, and applying floor treatment (Mop and Glow or equivalent).
• Cleaning of public restrooms and kiosk on Federal holidays.

Base Year: September 1, 2026 – August 31, 2027 Four (4) Option Years: September 1, 2027 – August 31, 2031

• Services to be rendered Monday through Friday, 7:30 am to 4:00 pm local time.

• Contractor to provide all personnel, labor, supervision, transportation, equipment, and supplies.

• Contractor to provide and maintain adequate supplies (toilet paper, paper towels, soap dispensers, air fresheners).

• All cleaning supplies and equipment to be kept in an organized, designated area.

• Adherence to OSHA and NCA Environmental Management System (EMS) standards.

• Specific cleaning procedures and approved cleaning solutions are detailed.

• Daily restroom checklists to be completed and submitted to the COR.

• Contractor personnel must adhere to specific dress codes and conduct standards.

• Contractor is responsible for safety, insurance, and handling of chemicals (SDS required).

• Government will furnish electricity and water.

• No unauthorized sprays, scents, cleaning products, or toilet tablets are permitted.