Janitorial Services for USDA, AMS, Cotton & Tobacco Program in Memphis, TN

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a site visit related to Solicitation 12639526Q0120. It records the names of attendees, the companies they represent, their phone numbers, and email addresses.

• Name: Individual attendees.
• Company You're Representing: The organization the attendee is affiliated with.
• Phone Number: Contact phone number for the attendee.
• Email Address: Contact email address for the attendee.

This document provides contact information for individuals and companies who attended a site visit. This information may be useful for networking or understanding which potential competitors or partners were present. It does not contain substantive requirements or details of the solicitation itself.

Amendment / Modification

This amendment (PA03) to Solicitation 12639526Q0120 makes the following changes:

• Provides an updated Questions & Answers document (pages 3-4 of this amendment).

• Clarifies that this acquisition is a 100% set-aside exclusively for SBA-certified Economically Disadvantaged Women-Owned Small Business (EDWOSB).

• Extends the quotation due date to May 18, 2026, at 5:00 p.m. CDT.

• Specifies that quotations must be submitted via email to Matthew.phillips3@usda.gov.

• Uploads the sign-in sheet from the site visit held on May 8, 2026, to the solicitation attachments.

• Questions & Answers document

• Set-aside status

• Quotation due date and submission instructions

• Solicitation attachments

• The deadline for submitting quotations has been extended to May 18, 2026, at 5:00 p.m. CDT.

• Submission instructions have been clarified to require email submission to a specific address.

• The eligibility requirement has been clarified to exclusively target SBA-certified EDWOSB businesses.

Amendment / Modification

This amendment (PA02) to Solicitation 12639526Q0120 provides vendor-submitted questions and USDA's answers. No other changes are made to the solicitation; all other terms and conditions remain unchanged.

• Page 3 of the document contains the Questions and Answers (Q&A).

• No changes to proposal deadlines, requirements, or evaluation factors are indicated.

Amendment / Modification

This amendment (PA01) to Solicitation 12639526Q0120 provides vendor-submitted questions and USDA's answers. No other terms and conditions of the original solicitation are changed.

• Page 3 of the document contains the Questions and Answers (Q&A).

• The amendment does not alter proposal deadlines or submission requirements, as stated in the document. All other terms and conditions remain unchanged.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (RFQ) for janitorial services for the USDA, AMS, Cotton and Tobacco Program Memphis complex, located at 3275 Appling Road, Memphis, TN 38133. The government intends to award a five (5) year Indefinite Delivery Indefinite Quantity (IDIQ) contract.

The solicitation outlines requirements for janitorial services across multiple ordering periods, including:

• Standard Janitorial Services: Offered in 1-shift (8 hrs), 2-shift (16 hrs), and 3-shift (24 hrs) options for each ordering period.

• Above Standard (As-Needed) Services: For emergency or special event cleaning. Task orders for these services will be issued with a firm fixed price based on awarded unit pricing. Orders of $2,500.00 or less may be paid via Government Purchase Card. Contractors must be able to accept major credit cards.

• Contract Type: IDIQ

• Period of Performance: August 1, 2026, to July 31, 2031 (5 years)

• Estimated Value: Not explicitly stated, but the North American Industry Classification Standard (NAICS) code 561720 (Janitorial Services) has a small business size standard of $22.0 Million.

• Offer Due Date: May 11, 2026, 1700 ET.

• Submission Instructions: Bidders must complete and return blocks 12, 17, 23, 24, and 30 of the SF 1449 form. All responsible sources may submit a quotation.

• Evaluation Criteria: Not detailed in this excerpt, but the solicitation is issued as an RFQ.

• Set-Aside: 100.00% for SBA Certified Women-Owned Small Businesses (WOSB).

• The solicitation number is 12639526Q0120.

• The document references FAR clauses 52.212-1, 52.212-3, 52.212-4, and 52.212-5.

Solicitation / RFP / RFQ

This document is Attachment 1 to Solicitation Number 12639526Q0120 for Janitorial Services for the USDA, AMS, Cotton & Tobacco Program in Memphis, TN. It outlines the terms and conditions for the solicitation, including the Performance Work Statement (PWS).

• Scope of Services: Janitorial services for the USDA, AMS, Cotton and Tobacco Program Memphis complex at 3275 Appling Road, Memphis, TN 38133.

• Contract Type: Performance-based service contract.

• Services Include: Cleaning and maintenance of general and private offices, common areas, restrooms, lunch/break rooms, hallways, and laboratories.

• Time of Service: Daily services when the office is open. Potential for 7-day a week and multiple shifts (up to three 8-hour shifts per day) from September through December, with 48 hours' notice.

• Specific Tasks: Detailed requirements for floor maintenance, trash removal, interior glass cleaning, drinking fountain cleaning, stairway cleaning, carpet care, spot cleaning, dusting (low and high), restroom cleaning and stocking, window cleaning, and vending machine cleaning.

• Frequency: Daily, weekly, monthly, quarterly, and annual tasks are specified.

• Above Standard Services: Emergency or special event janitorial services may be ordered via task order.

• Contractor Furnished Equipment: Commercial cleaning equipment (vacuum, burnisher, buffer).

• Government Furnished Property: Auto scrubber, rolling scaffold, trash cans, dumpsters, storage space, utilities, and water.

• Conduct and Appearance: Contractor employees must comply with regulations, not disturb government property, and wear specific attire (collared shirt, tucked in, full-length trousers, shoes).

• Quality Control: Contractor must establish a Quality Control Program.

• Reporting: Daily deficiency reports, time sheets, monthly schedules, and invoices are required.

• Key Control: Strict procedures for managing keys and magnetic cards are required.

• Award Type: Anticipated five (5) year firm-fixed price, Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract.

• Ordering Periods: Five (5) one-year ordering periods from 08/01/2026 to 07/31/2031.

• Technical Approach: Vendors must submit a narrative (max 10 pages, Times New Roman 12pt) detailing how they will accomplish services, manage staffing, provide coverage, and train staff.

• Price: Vendors must provide pricing for all items as requested in Attachment 2. Total price evaluation will be for the combined evaluated price for all five ordering periods, including potential extensions.

• Past Performance: Vendors must submit Attachment 3. Past performance will be evaluated as Acceptable, Neutral, or Unacceptable.

• Evaluation Criteria: Award will be made to the highest technically rated offeror whose price is fair and reasonable and whose past performance is acceptable or neutral. Tradeoffs will not be conducted.

• Questions Deadline: May 12, 2026, at 12:00 PM Central Daylight Time.

• Not explicitly stated in this attachment, but various FAR clauses related to small business concerns are listed.

• This document incorporates numerous FAR and AGAR clauses by reference.

• A Quality Assurance Surveillance Plan (QASP) is included, outlining performance standards, allowable deviations, surveillance methods, and maximum deductions for deviations.

Form / Attachment / Pricing Sheet

This document is Attachment 2, a Price Quotation Sheet for Janitorial Services related to Solicitation 12639526Q0120 for the USDA, AMS, Cotton & Tobacco Program in Memphis, TN. Bidders are instructed to complete the blue shaded areas.

• Vendor Information: Fields for Vendor Name and SAM.gov UEI.
• Standard Janitorial Services: Includes line items for 1, 2, and 3 shifts (8, 16, and 24 hours respectively) for five ordering periods (August 1, 2026 - July 31, 2031). Pricing is based on a unit price per shift, with an "Extended Evaluated Price" calculated for evaluation purposes. The evaluation methodology multiplies quoted unit prices by specific durations (34 weeks for 1 shift, 12 weeks for 2 shifts, 6 weeks for 3 shifts).
• Above Standard (As-Needed) Janitorial Services: Includes line items for emergency or special event janitorial services, priced per hour, for each of the five ordering periods. The government may order these services at its discretion.

This sheet is critical for bidders to provide their pricing for both standard and as-needed janitorial services. Bidders must fill in their unit prices. The "Extended Evaluated Price" will be used for price evaluation, and bidders should note the specific calculation method for standard services. The ability to accept Government Purchase Cards (GPC) for orders of $2,500.00 or less for above-standard services is also noted.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - Vendor Experience Sheet," is a form intended for vendors to provide detailed information about their past contract performance. It is a required component for bidders to demonstrate their experience and qualifications relevant to the solicitation.

This form requires the contractor to provide:

• Contract Identification: Contractor Name, Contract Number, Contractor Role (Prime, Subcontractor, Joint Venture), Dates of Contract Performance, CPARS availability (Yes/No), Address of Performance, and Total Contract Value.
• Building/Service Details: Specific information on Building Name, Square Footage, Type of Services provided, and Type of Space Serviced (e.g., Commercial Office Building, Federal Courthouse).
• Contract Requirements: A description of all services provided, any special/unique contract requirements, and a brief account of problems encountered and their resolutions.
• Customer Identification: Name, Title, Agency/Company, Address, Telephone, and E-mail of the customer.

Vendors must accurately complete this Vendor Experience Sheet to showcase their relevant past performance. The information provided here will likely be a significant factor in the government's evaluation of a bidder's capability to successfully perform the work outlined in the solicitation. Failure to provide complete and accurate information may negatively impact a proposal.

Form / Attachment / Pricing Sheet

This document is the U.S. Department of Labor's Wage Determination No. 2015-4673, Revision No. 30, dated December 3, 2025. It establishes the minimum wage rates and fringe benefits required for various occupations performing work on federal contracts in specific areas of Arkansas, Mississippi, and Tennessee.

• Lists numerous occupational classifications with corresponding hourly wage rates.
• Specifies fringe benefits required for each occupation, primarily Health & Welfare contributions.
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), detailing their applicability and requirements for federal contractors.
• Outlines conformance procedures for classifying employees not explicitly listed in the determination.

Bidders must use this wage determination to ensure they are offering compliant wages and benefits for all labor categories proposed for this contract. Failure to adhere to these rates can lead to non-compliance. The document is crucial for accurate cost estimation and proposal development, particularly for service contracts falling under the Service Contract Act.