Janitorial Services for USDA, APHIS, PPQ in Avoca, NY

Quick Summary

The U.S. Department of Agriculture (USDA), Animal and Plant Health Inspection Service (APHIS), Plant Protection and Quarantine (PPQ) is seeking Janitorial Services for its facility in Avoca, NY. This is a Total Small Business Set-Aside for a five-year Indefinite Delivery Indefinite Quantity (IDIQ) contract. The solicitation, RFQ 12639526Q0148, is issued as a combined synopsis/solicitation under FAR Part 12. Quotations are due by June 1, 2026, at 12:00 p.m. CDT.

Scope of Work

The requirement covers comprehensive janitorial services, including:

• Standard Services: Performed twice weekly, weekly, quarterly, and semi-annually. Tasks include waste removal, dusting, restroom cleaning, floor care (sweeping, mopping, vacuuming), window cleaning, and carpet shampooing.
• Closing Tasks: Arranging furniture, securing the facility, and reporting issues.
• "Above Standard" (As-Needed) Services: Optional tasks like additional window cleaning or floor stripping/waxing, ordered at the government's discretion via firm-fixed-price task orders.
• Product Requirements: Use of environmentally preferable, biobased cleaning fluids and recycled content paper products, complying with EPA and state requirements. MSDS for all products must be provided.
• Personnel Requirements: Contractor employees must adhere to conduct rules, wear specified attire, and follow key control procedures, including PIV policies.

Contract Details

• Contract Type: Five-year Firm-Fixed-Price Indefinite Delivery Indefinite Quantity (IDIQ) contract, divided into five one-year ordering periods.
• Period of Performance: July 1, 2026, to June 30, 2031.
• Set-Aside: Total Small Business Set-Aside.
• NAICS Code: 561720 (Janitorial Services) with a $22.0 million size standard.
• Place of Performance: 8237 KANONA ROAD, AVOCA, NY 14809.
• Wage Determination: Bidders must comply with U.S. DOL Wage Determination No. 2015-4181 for Steuben County, NY, regarding minimum wage rates and fringe benefits.

Submission & Evaluation

• Submission: Offerors must submit quotations, including a 10-page Technical Approach narrative, pricing via "Attachment 2 - Vendor Quotation Sheet," and past performance details using "Attachment 3 - Vendor Experience Sheet."
• Evaluation: Award will be made to the offeror representing the best value, based on the highest technically rated quotation, provided the price is fair and reasonable and past performance is acceptable or neutral. No tradeoffs will be conducted.
• Payment: Government Purchase Card (GPC) may be used for "Above Standard" services under $2,500.00; contractors must accept major credit cards.

Key Dates & Contacts

• Optional Site Visit: Friday, May 29, 2026, at 10:00 a.m. EDT. RSVP to Katherine.Dailey@usda.gov and jeremy.j.newland@usda.gov.
• Questions Due: Wednesday, June 3, 2026, at 12:00 p.m. CDT, via email to Matthew.Phillips3@usda.gov.
• Quotations Due: Monday, June 1, 2026, at 12:00 p.m. CDT.
• Primary Contact: Matthew Phillips (matthew.phillips3@usda.gov).