Janitorial Services for USDA, APHIS, PPQ in Avoca, NY

Solicitation / RFP / RFQ

This document is a solicitation for Janitorial Services for USDA, APHIS, PPQ located in Avoca, NY. The solicitation number is 12639526Q0148.

Location: APHIS-PPQ-NY-2364, 8237 Kanona Road, Avoca, NY 14809.

Standard Janitorial Services (Twice Per Week):

• Empty wastebaskets and dispose of trash in an outside dumpster.
• Spot clean or damp wipe and dust desktops.
• Clean and sanitize restroom fixtures, sinks, and urinals.
• Sweep and damp mop floors.

Standard Janitorial Services (Once Per Week):

• Dust furniture, counters, cabinets, window sills, and door moldings.
• Spot-clean doors, light switches, and walls.
• Vacuum all carpeted areas.

Standard Janitorial Services (Quarterly):

• Clean windows (inside and outside) and dust window blinds.

Standard Janitorial Services (Twice Per Year - Fall and Spring):

• Shampoo all carpets.
• Strip and wax lab/bathroom floors.

Closing Instructions (End of each work shift):

• Arrange furniture.
• Secure exterior doors and windows.
• Turn off lights.
• Report any damage or unusual circumstances.

Above Standard (As-Needed) Janitorial Services:

• May be ordered at the government's discretion.
• Includes tasks like quarterly window cleaning, twice-yearly carpet shampooing, and stripping/waxing bathroom floors, which can be ordered in addition to standard frequencies.

Cleaning and Paper Products:

• Must comply with EPA and state requirements.
• Must use environmentally preferable products (e.g., 100% recovered materials for paper products, 30% post-consumer recycled content for trash bags, 40% post-consumer content for industrial wipes).
• Cleaning fluids must be biobased and meet Colorado Code of Regulations low VOC or Green Seal Standard GS-37.
• All chemicals must be commercially available and meet federal, state, and local codes.
• MSDS for all products must be provided.

Conduct, Training, and Appearance of Contractor Employees:

• Must comply with property traffic laws and government property regulations.
• Shall not disturb papers, desks, or use government office equipment.
• Limited phone use to emergencies.
• Must not adjust heating/cooling devices or leave lights on in unoccupied areas.
• Shall not enter restricted areas.
• Employees must wear a collared shirt, tucked in, with full-length trousers/slacks and shoes.

Key Control:

• Contractor must establish methods for ensuring keys and magnetic cards are not lost or misplaced.

• Lost keys/cards must be reported immediately.

• Contractor employees are responsible for prohibiting unauthorized use of keys/cards.

• Damage to government property, loss of keys/cards, personal injuries, or hazardous conditions must be reported within 12 work hours.

• Must comply with PIV policies and procedures.

• Responsible for securing the facility upon completion of cleaning.

• Award Type: Anticipated five (5) year firm-fixed price, Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract.

• Ordering Periods: Five (5) one-year periods from 07/01/2026 to 06/30/2031.

• Contract Type: IDIQ for Standard Janitorial Services and Above Standard (As-Needed) Janitorial Services.

• Technical Approach: 10-page narrative addressing accomplishment of services, staffing management, absence coverage, and training.

• Price: Provide pricing as requested in "Attachment 2 - Vendor Quotation Sheet". Total price evaluation will be for all five ordering periods, including potential extension under FAR 52.217-8.

• Experience & Past Performance: Submit "Attachment 3 - Vendor Experience Sheet". Evaluation will use a rating system of Acceptable, Neutral, or Unacceptable.

• Evaluation Criteria: Award will be made to the offeror representing the best value, based on the highest technically rated quotation, provided the price is fair and reasonable and past performance is acceptable or neutral. Tradeoffs will not be conducted.

• Offerors, or the product or service, are not required to meet a qualification requirement to be eligible for award.

• Numerous FAR and AGAR clauses are incorporated by reference, including those related to small business concerns, Buy American, and DEI compliance.

• Questions Due: Wednesday, June 3, 2026, at 12:00 p.m. CDT. Submit via email to Matthew.Phillips3@usda.gov.

• Delivery Information: F.o.b. destination.

• Protest Procedures: Information on filing agency protests is provided, including Tier 1 (Contracting Officer Concern Resolution) and Tier 2 (Agency Protest).

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, prepared in accordance with FAR Part 12. It constitutes the only solicitation, and a separate written solicitation will not be issued. The U.S. Department of Agriculture (USDA), Animal and Plant Health Inspection Service (APHIS), Plant Protection and Quarantine (PPQ) facility in Avoca, NY, is seeking janitorial services.

This solicitation is for janitorial services, including standard services (twice per week, weekly, quarterly, twice per year, and closing tasks) and "Above Standard" (As-Needed) services. "Above Standard" services may be ordered at the USDA's discretion and include tasks such as window cleaning, carpet shampooing, and stripping/waxing of lab/bathroom floors. Task orders for "Above Standard" services will be firm-fixed-price.

• Contract Type: Indefinite Delivery Indefinite Quantity (IDIQ) contract.

• Period of Performance: The overall period of performance is from 07/01/2026 to 06/30/2031, divided into five ordering periods.

• Estimated Value: Not explicitly stated, but the NAICS code is 561720 with a size standard of $22.0 million.

• Offerors must submit quotations. The offer due date is 06/01/2026 at 1200 CT.

• The solicitation is a Request for Quotation (RFQ).

• This acquisition is set-aside for small business concerns.

• North American Industry Classification Standard (NAICS) Code: 561720.

• Small Business Size Standard: $22.0 million.

• This is a Total Small Business Set-Aside.

• The solicitation number is 12639526Q0148.

• "Above Standard" services ordered under $2,500.00 may be paid via Government Purchase Card (GPC).

Form / Attachment / Pricing Sheet

This document is Attachment 2, a Price Quotation Sheet for Janitorial Services related to Solicitation 12639526Q0148 for USDA, APHIS, PPQ in Avoca, NY. Bidders are instructed to complete the blue shaded areas.

• Standard Janitorial Services: Covers services performed twice per week, weekly, quarterly, twice per year, and closing tasks. Pricing is requested per month for five ordering periods (07/01/2026 - 06/30/2031).
• Above Standard (As-Needed) Janitorial Services: Includes tasks such as cleaning windows, shampooing carpets, and stripping/waxing floors. Pricing is requested per task for five ordering periods. These services are optional and will be ordered at the USDA's discretion.
• Payment: For Above Standard Services orders of $2,500.00 or less, payment may be made via Government Purchase Card (GPC). Contractors must be able to accept major credit cards.
• Vendor Information: Requires Vendor Name and SAM.gov UEI.

This sheet is critical for bidders to provide their pricing for both standard and optional janitorial services. It outlines the structure for pricing over five potential ordering periods and specifies the types of services included. Completing this sheet accurately is essential for proposal submission and evaluation.

Form / Attachment / Pricing Sheet

This document is Attachment 3, a Vendor Experience Sheet. It is designed for potential bidders to provide detailed information about their past contract performance. This information will likely be used by the government to assess the bidder's experience and capability to perform the work required by the solicitation.

CONTRACT IDENTIFICATION:

• Contractor Name
• Contract Number
• Contractor role (Prime, Subcontractor, or Joint Venture)
• Dates of Contract Performance
• Contractor Performance and Assessment Report (CPARS) status (YES/NO)
• Address, City, and State of contract performance
• Total Contract Value (including options)
• Building Name, Square Footage, and Type of Services provided
• Type of Space Serviced (e.g., Commercial Office Building, Federal Courthouse)
• Contract Requirements (description of services, special/unique requirements, problems encountered and resolutions)

CUSTOMER IDENTIFICATION:

• Name
• Title
• Agency/Company
• Address
• Telephone
• E-mail

Bidders must complete this form to detail their relevant past performance. This is a critical component for the government to evaluate a bidder's demonstrated ability to successfully execute contracts similar in scope and complexity to the one being solicited. Failure to provide comprehensive and accurate information may negatively impact the evaluation of the bidder's proposal.

Form / Attachment / Pricing Sheet

This document is the U.S. Department of Labor Wage Determination No. 2015-4181, Revision No. 33, dated March 30, 2026. It establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for contracts performed in the New York counties of Genesee, Schuyler, Seneca, and Steuben.

• Lists numerous occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Details required fringe benefits, including Health & Welfare ($5.55/hour or $222.00/week) and paid sick leave provisions (EO 13706).
• Outlines vacation policies (2 weeks after 1 year, 3 weeks after 5 years, etc.).
• Lists eleven paid holidays.
• Includes notes on Executive Orders 13706 and 13658 regarding paid sick leave and minimum wage.
• Provides guidance on the conformance process for unlisted classifications (SF-1444).

This document is crucial for bidders to understand the labor costs associated with performing services under the Service Contract Act. It dictates the minimum wages and benefits that must be paid to employees working on the contract, directly impacting the overall cost of proposals. Bidders must ensure their proposed wages and benefits meet or exceed these requirements.