JBSA LAK HVAC Replacement System B4983

Solicitation / RFP / RFQ

This document is a Solicitation/Contract/Order for Commercial Products and Commercial Services, specifically for the "JBSA LAK HVAC Replacement System B4983". The Product Service Code is 4120, and the pricing arrangement is Firm Fixed Price.

• The core requirement is the "JBSA LAK HVAC Replacement System B4983", as detailed in the Statement of Work (SOW).

• Salient Characteristics for a 15-ton Commercial DX Split System are provided.

• Wage Determination No. 2015-5253, Revision 29, is included.

• Photos of the Legacy R22 Split HVAC System are attached.

• The solicitation number is FA301626Q0121.

• The North American Industry Classification Standard (NAICS) code is 238220.

• The size standard for this NAICS code is USD 19,000,000.00.

• The contract is set aside 100% for Small Business.

• The Offer Due Date is 08 June 2026, at 10:00 AM.

• The solicitation incorporates by reference FAR 52.212-1, 52.212-3, and 52.212-4. FAR 52.212-5 is attached.

• Payment requests and receiving reports are to be submitted electronically via the Wide Area WorkFlow (WAWF) system.

• Evaluation factors for award are not detailed in the provided pages.

• This acquisition is 100% set aside for Small Business.

• The document includes numerous FAR and DFARS clauses covering various aspects such as payment instructions, contract administration, inspection, hazard warning labels, and representations and certifications.

• The document is 29 pages long.

Statement of Work (SOW)

To replace the obsolete R22 HVAC system in Building 4983 at Joint Base San Antonio-Lackland with a new, fully functional, code-compliant system featuring modern Direct Digital Controls (DDC) and BACnet-compatible building automation capabilities.

• Remove existing Rheem condenser, RUUD air handler, R22 refrigerant system, associated components, and Honeywell controller/wiring.

• Install a new refrigerant-based HVAC system sized to meet building load requirements.

• Include all necessary electrical components, wiring, piping, insulation, drain piping, and mounting hardware.

• Install a DDC controller with a BACnet-compatible interface.

• Ensure compatibility with the existing DDC and BACnet systems.

• Provide programming, testing, and verification of controls.

• Perform manufacturer's startup and commissioning, including a commissioning report and system performance verification.

• The contractor shall provide a minimum of one (1) week advance notice prior to the start of work.

• Performance period: 45 days after award.

• Compliance with current Unified Facilities Criteria (UFC), ASHRAE, NFPA, ICC, OSHA, and Air Force standards.

• Site visit required prior to pre-construction.

• Coordination with the Government Point of Contact (GPOC) is mandatory for site visits, lockout/tagout, and communication.

• Deliverables include submittals, as-built drawings, O&M manuals, a preventive maintenance checklist, and warranty documentation.

• Contractor is responsible for all delivery, loading, unloading, and storage; Government will not accept or store materials.

• Normal work hours are Monday-Friday, 0700-1700, excluding federal holidays.

• A minimum one (1) year warranty for parts, labor, and equipment is required from the date of completed installation.

Form / Attachment / Pricing Sheet

This document contains photographs and specification labels for HVAC equipment, specifically Rheem condensers and Ruud air handlers. It appears to be an attachment providing visual and technical details of existing or to-be-serviced equipment.

• Rheem Condenser: Includes model number (RAWE-180CAZ), serial number, manufacturing date (01/2009), electrical specifications (Volts, FLA, AMP, LRA), pressure ratings (High/Low), and refrigerant type (R22).
• Ruud Air Handler: Includes model number (RHGE-1582K), serial number, manufacturing date (01/99), electrical specifications (Volts, FLA, AMP), and pressure ratings.
• Controller & Breaker: Images show a digital thermostat and a breaker panel with labels indicating circuits for "Garage," "Storage," "Kitchen," "Staff," "HVAC," and "FAN."

This attachment provides visual and technical information about the current HVAC systems. Bidders can use this to assess the scope of work, understand the existing infrastructure, and potentially estimate the complexity and requirements for any related maintenance, repair, or replacement services. The details on the equipment labels (model, serial, specifications) are crucial for identifying compatible parts or understanding system capabilities.

Form / Attachment / Pricing Sheet

This document outlines the "Salient Characteristics" for a 15-Ton Commercial DX Split System (Condensing Unit and Air Handling Unit). It specifies the minimum requirements for any proposed "equal" product to ensure compatibility with existing infrastructure and meet facility cooling loads.

System-Wide Requirements:

• Nominal Capacity: 15 Tons (Approx. 180,000 BTU/hr)
• System Certification: Must be AHRI-certified matched set
• Refrigerant Type: EPA-compliant, low-GWP (R-454B); R-22 is not permitted
• Power Supply: 208/230V, 3-Phase, 60Hz
• Energy Efficiency: Must meet or exceed current DOE minimum SEER/IEER ratings

Air-Cooled Condensing Unit (Outdoor Unit):

• Compressor: Scroll type with internal thermal overload and pressure safety
• Condenser Coils: Microchannel or copper/aluminum with corrosion resistance treatment
• Physical Protection: Factory-installed louvered panels or hail guards
• Ambient Operation: Rated for efficient operation up to 115°F

Air Handling Unit (Indoor Unit):

• Cabinet: Insulated galvanized steel to prevent condensation
• Blower Motor: Must meet existing ductwork static pressure and CFM requirements
• Coil Type: Direct Expansion (DX) evaporator coil with a TXV or EEV
• Filtration: Must include a factory-installed filter rack for 2-inch MERV 8 filters

Bidders must ensure their proposed equipment meets all listed salient characteristics to be considered an acceptable "equal" product. This document is critical for understanding the technical specifications and performance requirements of the HVAC system being procured.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (No. 2015-5253, Revision 29) issued by the U.S. Department of Labor, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations performing services under the Service Contract Act in specific geographic areas.

• Geographic Area: Texas Counties of Atascosa, Bandera, Bexar, Comal, Guadalupe, Kendall, Medina and Wilson.
• Occupational Listings: Provides a comprehensive list of job classifications (e.g., Administrative Support, Automotive, Health Occupations, Information Technology, etc.) with corresponding minimum hourly wage rates.
• Fringe Benefits: Specifies required fringe benefits, including Health & Welfare rates and provisions for paid sick leave (EO 13706) and vacation.
• Holidays: Lists eleven paid holidays per year.
• Special Provisions: Includes notes on Executive Orders related to paid sick leave and minimum wage, hazardous pay differentials, and uniform allowances.
• Conformance Process: Outlines the procedure for requesting additional classifications and wage rates if an occupation is not listed.

This wage determination is crucial for bidders responding to solicitations that fall under the Service Contract Act. It dictates the minimum labor costs that must be factored into proposals for covered contracts. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant.