Language Translation English to Central Alaskan Yup'ik-Amendment 2

Amendment / Modification

This amendment (0002) to solicitation 70FBR026Q00000013 extends the quotation deadline.

• Quotation Deadline: Extended to April 29, 2026, at 2:00 p.m. Pacific Daylight Time.

• Bidders are granted an extension to submit their quotations. The new deadline is April 29, 2026.

• Quotations should continue to be emailed to sandra.shanks@fema.dhs.gov and/or fema-r10-contracts@fema.dhs.gov.

• Questions are still due by April 21, 2026.

Amendment / Modification

This amendment (0001) to Solicitation 70FBR026Q00000013, effective April 15, 2026, provides clarifications and updates to the original solicitation.

Key changes include:

• Estimated Hours: Clarification on estimated hours for Over the Phone/Virtual interpretation (220 hours) and in-person on-site interpretation (120 hours). These are based on actual hours worked.

• Working Hours: Office hours are 7:30 a.m. to 5:00 p.m., with potential variations. Over-the-phone interpretation is currently performed on Thursdays, subject to change.

• Travel Reimbursement: Clarification that travel is for local travel only.

• The amendment details the purpose and scope of the services, which are related to interpretation services for disaster response operations in Alaska (Presidentially Declared Disaster 4893 Typhoon Halong).

• It specifies the contract type as Firm Fixed Price (FFP) for interpretation services and Cost Reimbursement for authorized travel.

• It outlines a disaster area set-aside for contractors with a primary business location in designated areas of Alaska.

• Performance requirements include providing qualified interpreters fluent in English and Central Alaskan Yup'ik, interpretation for various communication needs, adherence to confidentiality, and responding to requests on short notice.

• Pricing details include firm fixed hourly rates and travel reimbursement per Federal Travel Regulations.

• Evaluation criteria include interpreter qualifications, ability to deploy, price, past performance, and local area preference.

• Compliance requirements include adherence to federal, state, and local laws and regulations, and Service Contract Act Wage Determination.

• Questions Due: April 21, 2026, by 2:00 p.m. PT.

• Proposals Due: April 23, 2026, by 2:00 p.m. PT.

• The amendment does not explicitly state an extension of the proposal deadline, but it provides critical details that may influence proposal preparation.

Statement of Work (SOW) / Performance Work Statement (PWS)

To obtain professional language services to ensure effective communication with non-native English speakers and communities impacted by the severe storms, flooding, and remnants of Typhoon Halong in October 2025. These services will support disaster preparedness, response, recovery, and community engagement efforts.

• Provide professional, in-person, spoken language, and sight interpreting services between English and Central Alaskan Yup'ik.

• Services to be provided in Anchorage, Bethel, and/or other communities or villages impacted by ex-Typhoon Halong.

• Interpreters may interpret meetings, phone calls, video calls, one-on-one interactions, media events/interviews, and sight interpretation of documents.

• Over-the-phone interpreting will be performed by the Contractor, who is responsible for ensuring connection integrity, bandwidth, and providing necessary equipment.

• Remote interpretation services include interpreting for callers into FEMA's Alaska Call Center and for survivors via over-the-phone or video conferencing.

• Interpreters must be fluent in Central Alaskan Yup'ik (preference for individuals familiar with dialects spoken in affected communities) and English.

• Interpreters must be culturally competent and familiar with FEMA programs and anticipated terminology.

• In-person interpreters require state/tribal provided photo identification and dependable local transportation.

• Interpreters must be willing to travel via plane to local villages.

• Interpreters must maintain confidentiality of survivor information and FEMA proprietary information.

• Over-the-phone interpreters must answer calls within 4 rings.

• Contractor must make a good-faith effort to hire interpreters from local villages.

• Contractor must be available for coordination Sun-Sat 0600-1900 and respond within 2 hours of initial request, confirming coverage within 12 hours.

• Base period: 90 calendar days from award.

• Option period: 90 days.

• Primary place of performance for telephonic/virtual interpreting: Contractor's facility.

• In-person interpreting: FEMA occupied facilities in Anchorage, Bethel, and impacted field locations.

• Contractor must provide a Project Manager (designated as Key Personnel) available to the COR via telephone 0800-0430 AKT, Monday-Friday, responding to technical issues within 4 hours.

• Contractor employees must comply with all applicable government regulations, policies, and procedures, including security and safety.

• Contractor must comply with DHS security and training requirements.

• Section 508 compliance for all Electronic and Information Technology (EIT).

• Contractor must develop and maintain a quality control program.

• Contractor must furnish all necessary facilities, materials, equipment, and services, except for Government Furnished Resources.

• Interpreters must have government-provided identification for in-person work.

• Travel may be required and will be reimbursed per Federal Travel Regulations, with COR approval. Contractor must prioritize local interpreters for remote village travel to minimize costs.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (RFQ) issued by FEMA Region 10 for professional language interpretation services. The services are needed for disaster response operations related to Disaster Declaration 4893-AK (Typhoon Halong in Alaska). The contract will be a hybrid firm-fixed-price labor hour contract for hours worked and cost-reimbursement for travel.

• Provide qualified interpreters fluent in English and Central Alaskan Yup'ik.

• Interpretation services for meetings, briefings, interviews, and official communications.

• Adherence to confidentiality, ethical standards, and DHS requirements for safeguarding Controlled Unclassified Information.

• Respond to requests on short notice, indicating response times and availability.

• Designate a primary point of contact for coordination.

• Services may be required in-person or remotely.

• Contract Type: Hybrid Firm Fixed Price (FFP) for interpretation hours and Cost Reimbursement for authorized travel.

• Period of Performance: April 27, 2026 - July 26, 2026, with one 90-day option period for extension.

• Estimated Value: Not explicitly stated, but NAICS code 541930 has a size standard of $22.5 million.

• Evaluation Criteria: Interpreter qualifications and experience, ability to deploy to disaster areas, price (hourly rate and travel costs), past performance, and local area preference.

• Questions Due: April 21, 2026, by 2:00 PM PT.

• Proposals Due: April 23, 2026, by 2:00 PM PT.

• Submission Contact: Sandra.Shanks@fema.dhs.gov and FEMA-R10-Contracts@fema.dhs.gov

• Set aside for contractors registered in SAM with a primary business location in one of the federally designated disaster areas for DR-4893-AK. Designated areas include Bering Strait REAA, Iditarod Area REAA, Kashunamiut REAA, Lower Kuskokwim REAA, Lower Yukon REAA, Northwest Arctic Borough, Pribilof Island REAA, St. Marys City SD, Yukon Koyukuk REAA, and Yupiit REAA.

• If no local offers are received, all offers will be considered.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-4 by reference. FAR 52.212-5 and its addenda are attached.

• Service Contract Act Wage Determination is applicable.

• Travel reimbursement will be per Federal Travel Regulations and requires pre-authorization.

• Invoicing and payment will be monthly for hours worked and travel expenses.

Solicitation / RFP / RFQ

This document is a U.S. Department of Labor Wage Determination (No. 2015-5687, Revision No. 27) for the state of Alaska, specifically for the Alaska Boroughs of Aleutian Island, Bethel, Bristol Bay, Dillingham, Kenai Peninsula, Kodiak Island, Nome, North Slope, Southeast Fairb, Valdez-Cordova, Wade Hampton, and Yukon-Koyukuk. It establishes minimum wage rates and fringe benefits for various occupations required for service contracts in these areas.

This document lists numerous occupational classifications with corresponding minimum hourly wage rates and fringe benefits. Bidders must ensure that their proposed wages and benefits meet or exceed these minimums for all covered employees working on the contract.

This document does not specify contract type, period of performance, or estimated value. It is a wage determination that will be incorporated into a contract.

This document does not contain proposal submission instructions or evaluation criteria. However, bidders must use this wage determination to calculate labor costs for their proposals.

This document does not specify any set-aside requirements. It applies to all federal service contracts within the specified geographic areas.

• The document includes specific notes regarding computer employees, air traffic controllers, night and Sunday pay, hazardous pay differentials, and uniform allowances.
• It also references Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), outlining additional requirements for contractors.
• A process for requesting additional classifications and wage rates (SF-1444) is detailed for occupations not listed in this determination.