Lodging & Meals

SOL #: W911S8-26-Q-1BE5Solicitation

Overview

Buyer

DEPT OF DEFENSE

Dept Of The Army

W6QM MICC-JB LEWIS-MC CHORD

JOINT BASE LEWIS MCCH, WA, 98433-9500, United States

Place of Performance

Seattle, WA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

Lodging Hotel/Motel (V231)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/e566be7ab6e0447387564c6710be89ef/view

Timeline

Posted

Mar 23, 2026

Last Updated

Mar 26, 2026

Submission Deadline

Apr 1, 2026, 8:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Department of the Army, specifically W6QM MICC-JB Lewis-Mc Chord, is seeking proposals for Lodging & Meals services for the 62D Medical Brigade's Spiritual Readiness and Resilience Training (SR2T) event. This Total Small Business Set-Aside opportunity requires a hotel to provide guestrooms, catering, and conference space for 100 soldiers and their families. Proposals are due by April 1, 2026.

Objective

The primary objective is to provide a safe environment for participants and their families to foster self-awareness, share experiences, and learn principles to enhance relationships during the SR2T event.

Scope of Work

The contractor shall provide lodging, conference space, meals, and free onsite parking. This includes accommodations for up to 60 adults (18+) and 40 children (ages 6mos - 17yrs). Two conference rooms are required: one for training/meals (110 capacity, lecture/classroom style with AV equipment including projector, screen, sound system, microphones, and whiteboard) and one for childcare (30 capacity, classroom style). Nutritious buffet meals (breakfast, lunch, dinner) with non-alcoholic beverages for 70 adults (13+) and 30 children (ages 4-12yrs) must be provided, free of common food allergens. Unlimited coffee, tea, and water are also required during specified event hours. Lodging consists of 25 guest rooms, each with two queen beds, workspace, individually controlled heat/AC, refrigerator, and full bath, maintained in clean and good repair.

Performance Standards

The contractor must develop and maintain a Quality Control Plan (QCP) to ensure all services meet Performance Work Statement (PWS) requirements. Guest rooms must be clean, in good repair, and include fresh, defect-free linens.

Period & Place of Performance

Services are required from April 24-26, 2026 (Friday through Sunday). The facility must be located within 50 miles of Joint Base Lewis-McChord, WA 98433.

Special Requirements

The contractor's facility must include a fitness center. The contractor must designate a primary Point of Contact (POC). The Government POC will coordinate special needs (e.g., handicap accessible rooms, dietary restrictions) with the Contractor POC at least seven days prior to the event. Participants are expected to conduct themselves in an orderly fashion, with incidents of misbehavior reported. Extra services not specified in the PWS are the guest's responsibility.

Submission Instructions

All proposals and questions must be submitted exclusively through the Unison Marketplace portal. Submissions not adhering to these instructions will be deemed non-compliant and will not be considered for evaluation.