Meal, Cold Weather (MCW)

Amendment / Modification

• The closing date for solicitation SPE3S1-25-R-0011 has been extended.

• The original closing date was March 24, 2026, at 3:00 PM EST.

• The new closing date is March 31, 2026, at 3:00 PM EST.

• The opening and closing dates are affected.

• The deadline for proposal submissions has been extended by one week.

Amendment / Modification

This amendment waives the Initial Product Demonstration Model (PDM) submission requirement for a specific item due to current product unavailability.

• Item: Cereals, Rolled Oats, Instant, Regular, Maple and Brown Sugar
• Specification: A-A-20090J, Type III, Style 1, Flavor C

Bidders are no longer required to submit an Initial Product Demonstration Model (PDM) for the specified item. All other terms and conditions of the original solicitation remain unchanged.

Form / Attachment / Pricing Sheet

This document is a spreadsheet detailing the components and quantities for a Meal, Cold Weather (MCW) package. It appears to be a list of potential food items, their National Stock Numbers (NSN), and quantities per case, intended for use in pricing or procurement decisions.

• Item Description: Lists various food items including main courses (e.g., Beef Stew, Chicken Fajita Bowl), breakfast items (e.g., Breakfast Skillet, Scrambled Eggs), baked goods (e.g., Cornbread, Muffin Tops), beverages (e.g., Orange, Lemon-Lime, Tropical Punch flavored powders), and accessories (e.g., Spoons, Gum, Coffee, Toilet Tissue).
• NSN: Provides the National Stock Number for each item.
• Qty Per Case: Indicates the quantity of individual units within a case for each item.
• Cost Columns: Includes columns for "Cost Per Unit" and "Cost Per Case" for Tiers 1 through 5, which are left blank, indicating this is likely a template for bidders to fill in their pricing.
• Notes: Contains specific instructions or conditions for certain items, such as "Initial PDM is waived due to product availability" for Instant Maple and Brown Sugar Rolled Oats, and specific checks required for "Ramen Noodle," "Granola," "Patriotic Cookies," and "Animal Cookies."

This spreadsheet is crucial for bidders to understand the specific components of the Meal, Cold Weather package. Bidders will likely need to use this document to provide detailed pricing for each item, calculate costs per case, and potentially note any deviations or substitutions allowed, as indicated by the specific notes for certain items. It serves as a foundational document for developing a comprehensive and accurate price proposal.

Amendment / Modification

This amendment modifies solicitation SPE3S1-25-R-0011.

• Updated Specification: The "ACR-C-022 Meal, Cold Weather (MCW), Assembly Requirements" specification has been updated. The latest version is dated 3 June 2022 with Change 02, effective 26 Feb 2026.

• Item Substitutions: Due to unavailability, the following substitutions are permitted as Initial Product Delivery Models (PDMs):

  • Animal Sugar Cookie (NSN 8920-01-732-0671) may be submitted in lieu of Patriotic Sugar Cookie (Shape (b)).
  • Granola, Apple Cinnamon (NSN 8920-01-713-8094) may be submitted in lieu of Reduced Sodium Chicken Ramen Noodle Soup.

• The specification for "ACR-C-022 Meal, Cold Weather (MCW), Assembly Requirements" is updated.

• Specific items within the solicitation are affected by the permitted substitutions.

• All other terms and conditions of the original solicitation remain unchanged.

• Bidders should note the updated specification and the permitted item substitutions when preparing their offers.

Amendment / Modification

This document, "Change 02 ACR-C-22 Meal Cold Weather (MCW) Assembly Requirements," dated June 3, 2022, supersedes ACR-C-018 from December 13, 2017. It details the assembly requirements for the Meal, Cold Weather (MCW), which is an individual ration designed for extreme cold weather operations. The document specifies the components for the MCW in Table I and accessory components in Table II. It also outlines the contents of 12 different menus in Table III. Additionally, it provides detailed requirements for packaging (Section D-1), including pouch and meal bag specifications, assembly procedures, labeling, packing into fiberboard boxes, unitization, and marking of shipping containers. Section E details inspection and acceptance criteria, including definitions of defects and methods of inspection for packaging materials and assembled meals. Section J lists reference documents.

• Section C: Item Description, Assembly Requirements, Components (Table I), Accessory Components (Table II), Menu Contents (Table III).
• Section D: Packaging, Unitization, Marking.
• Section E: Inspection and Acceptance.
• Section J: Reference Documents.

This document details the specifications for the Meal, Cold Weather (MCW). While it does not appear to be a solicitation itself, it provides critical technical and packaging requirements that would be relevant for any vendor responding to a solicitation for this item. Bidders should review the detailed component lists, menu compositions, and stringent packaging and inspection requirements to ensure their ability to meet these specifications.

Amendment / Modification

• The opening and closing dates for Solicitation SPE3S1-25-R-0011 have been changed.

• The original closing date was 2/24/2026 at 3:00 PM EST.

• The new closing date is 3/24/2026 at 3:00 PM EST.

• Specifications listed have been updated and incorporated into the solicitation. These include:

  • PKG&QAP A-A-20164: Packaging Requirements and Quality Assurance Provisions for CID A-A-20164 Nuts, Shelled, Roasted.
  • PKG&QAP A-A-20295: Packaging Requirements and Quality Assurance Provisions for CID A-A-20295 Cookies.

• These updated specifications are available on the Subsistence Frozen Site: http://www.dla.mil/TroopSupport/Subsistence/Operational-rations/frozen/

• Solicitation SPE3S1-25-R-0011

• Closing date

• Specifications (PKG&QAP A-A-20164 and PKG&QAP A-A-20295)

• The proposal submission deadline has been extended by one month, from February 24, 2026, to March 24, 2026, both at 3:00 PM EST.

• Bidders should ensure they are using the updated specifications referenced in the amendment.

Solicitation / RFP / RFQ

This solicitation is for Meal, Cold Weather (MCW) assemblies, identified by NSN 8970-01-467-1753. The contract will be an Indefinite-Quantity Contract (IQC) with a minimum of 30,000 boxes and a maximum of 300,000 boxes over five tiered delivery periods, each lasting 365 days. The government is not obligated to order estimated quantities.

• Procurement of Meal, Cold Weather (MCW) assemblies.

• Specific menu requirements (Menus #1 through #12) are detailed in Section C-1.

• Contractor Furnished Material (CFM) components are detailed in Section C-2, including a wide variety of entrees, starches, soups, desserts, snacks, beverages, and accessory packet components.

• Product Demonstration Models (PDMs) are required for initial submission and may be required for new, replacement, or replenishment items.

• Compliance with numerous specifications, including Performance-Based Contract Requirements (PCR), Commercial Item Descriptions (CID), and Packaging Requirements and Quality Assurance Provisions (PKG&QAP).

• Adherence to regulations regarding current Good Manufacturing Practice, Hazard Analysis, and Risk-Based Preventive Controls for Human Food (21 CFR §117).

• Submission of a stand-alone Food Defense Plan (FDP) and an Integrated Pest Management (IPM) Plan.

• Compliance with applicable Federal and State mandatory requirements for preparation, processing, packaging, labeling, storage, and distribution.

• Contract Type: Indefinite-Quantity Contract (IQC).

• Period of Performance: Five (5) consecutive tiered delivery periods, each 365 days in length. The first tier begins upon award.

• Estimated Value: Not explicitly stated, but IQC quantities range from 30,000 to 300,000 boxes.

• F.O.B. Destination terms apply.

• Pricing is based on the tier period an order is placed.

• Proposals must be submitted via email to Darren Gregory (Darren.Gregory@dla.mil) and Tiendung Nguyen (Tiendung.Nguyen@dla.mil).

• Facsimile offers are not acceptable.

• Email attachment size limitations apply (max 5MB per attachment, 10MB per email).

• Offerors must be registered in SAM.gov.

• Proposals must be submitted by the date and time specified (2026-Feb-24, 3:00 PM local time).

• Evaluation will be based on Lowest Price Technically Acceptable (LPTA) criteria.

• Technical evaluation includes Product Demonstration Models (PDMs) and technical proposals.

• Business evaluation includes price and price realism.

• This solicitation is unrestricted to business size.

• Offerors are advised that DLA Troop Support systems have email size and transmission limitations.

• Late proposals will not be accepted or considered.

• The government reserves the right to evaluate offers and make award(s) without discussions.

• Reverse Auction may be utilized as a pricing technique.

• Specific details regarding packaging, marking, inspection, and acceptance are found in Sections D, E, and G.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet detailing a list of items, their National Stock Numbers (NSN), and descriptions, likely related to food provisions. It appears to be a component list for a "MEAL COLD WEATHER" requirement, with columns for "Qty Per case" and "Cost Per Unit" / "Cost Per Case" that are mostly blank, suggesting it may be a template or a list for pricing.

• Item Description: A comprehensive list of food items, including main courses (e.g., Beef Stew, Chili Macaroni), breakfast items (e.g., Scrambled Eggs), baked goods (e.g., Cornbread, Pound Cakes), beverages (e.g., Orange Drink Powder, Cappuccino), and other supplies (e.g., Spoon, Toilet Tissue, Matches).
• NSN: National Stock Number provided for "MEAL COLD WEATHER" (8970-01-467-1753).
• Quantity and Cost Fields: Columns for "Qty Per case," "Cost Per Unit," and "Cost Per Case" are present but largely unpopulated.

This spreadsheet provides a detailed manifest of the specific food items and related supplies that may be required for the "MEAL COLD WEATHER" opportunity. Bidders should review this list to understand the full scope of products needed, potential quantities (if implied by the "Qty Per case" column), and to prepare their pricing accordingly. The unpopulated cost fields indicate that bidders will likely need to provide their own cost data for these items as part of their proposal.

Amendment / Modification

This document, "Change 01 ACR-C-22 Meal Cold Weather (MCW) Assembly Requirements.docx", details the assembly requirements for the Meal, Cold Weather (MCW). It specifies the components and accessory components that make up the MCW, providing detailed lists and reference numbers for each item.

Key components include various entrees (e.g., Beef Stroganoff with Noodles, Chicken Fajita Bowl), starches and soups (e.g., Cereals, Rolled Oats, Ramen Noodle Soup), desserts and snacks (e.g., Cookies, First Strike Bars), and beverages (e.g., Beverage Bases, Cocoa Beverage Powder).

Accessory components include items like chewing gum, coffee, creamer, hand wipes, hot sauce, sugar, toilet tissue, and matches.

The document also outlines the packaging requirements for both the subassembly/accessory packet pouch and the main meal bag, including material specifications, dimensions, and seal strength requirements. It details labeling requirements for the meal bag and packing specifications for shipping containers, including box dimensions and reinforcement.

Inspection and acceptance criteria are provided, defining critical, major, and minor defects for various components and packaging. Methods of inspection, including seal testing, are also specified.

This document appears to be a detailed specification for the MCW assembly, components, packaging, and inspection, rather than a typical amendment that modifies a solicitation. It serves as a technical exhibit or attachment defining the product requirements.

This document defines the product specifications for the Meal, Cold Weather (MCW). Bidders responding to an opportunity requiring this item must ensure their proposed product meets all the detailed component, assembly, packaging, and inspection requirements outlined herein.