MRPO Papio Mowing

Amendment / Modification

This amendment modifies the solicitation W9128F26QA040. The primary change is the removal of clause 52.204-14, Service Contract Reporting Requirements.

• Clause 52.204-14, Service Contract Reporting Requirements, has been removed.
• The list of FAR clauses within the "Contract Terms and Conditions Required To Implement Statutes or Executive Orders - Commercial Products and Commercial Services" section has been updated to reflect this removal. Specifically, item (7) in paragraph (b) of the clause 52.212-5 has been removed.

All other terms and conditions of the original solicitation remain unchanged. This amendment does not appear to alter proposal deadlines or submission requirements, other than the removal of the specified clause.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Papio Mowing opportunity, clarifying requirements and contract details.

• Incumbent Contractor: RNR Construction Company LLC.
• Previous Contract Number: W9128F21P0051.
• Previous Award Amount: $85,250.00 for the base period and four optional periods.
• Tree Removal (Item 0008): The contractor must remove all trees and woody vegetation in the specified area according to the PWS and Attachment 3. This includes cutting flush, removing, and treating with pesticide. Maintenance of the cleared area is required for the duration of the contract. This is a base year requirement, with subsequent option years requiring maintenance.
• Growing Season: Defined as April 1st through October 31st. The contractor is required to monitor and treat vegetation control areas based on a "Zero Growth" threshold.
• Mowing Trigger: Mowing is not guaranteed and is at the discretion of the Contracting Officer's Representative (COR). The contractor must include a proposed schedule in their work plan, and a "Notice to Proceed" will be issued for each mowing. Embankments may be mowed up to three times per year if beneficial and sod conditions permit.
• Wehrspann Outlet Channel Tree Removal (Item 0002): This is an annual requirement concurrent with the first mowing, involving cutting trees/woody vegetation (<3" diameter) flush to the ground.
• DFARS 252.204-7020: Requires a Basic (Contractor Self-Assessment) level of assessment.
• FAR 52.204-14: This clause will be removed in a forthcoming amendment.
• FAR 52.219-28: This solicitation is 100% set-aside for Small Businesses. The prime contractor must comply, and ensure subcontractors maintain the small business set-aside.

Clarifies specific requirements related to vegetation management, mowing, and contract clauses. FAR 52.204-14 will be removed. The solicitation is a 100% small business set-aside.

Questions & Answers / Clarifications

This document provides answers to questions related to the W9128F26QA040 Papio Mowing opportunity.

• Incumbent Contractor: RNR Construction Company LLC is the current incumbent contractor.
• Previous Contract Number: The previous contract number for this service was W9128F21P0051.
• Previous Award Amount: The total award amount for the previous award was $85,250.00, covering the base period and all four optional periods.

This Q&A document provides historical contract information that may be relevant for bidders preparing proposals.

Wage Determination

This document is a Wage Determination (No. 2015-5005, Revision No. 27) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, under the Service Contract Act. It establishes minimum wage rates and fringe benefits for various occupations in specific geographic areas.

• Iowa: Counties of Harrison, Mills, Pottawattamie

• Nebraska: Counties of Cass, Douglas, Sarpy, Saunders, Washington

• Occupational Listings: The document provides a comprehensive list of job titles (e.g., Accounting Clerk, Administrative Assistant, Automotive Mechanic, Computer Operator, Registered Nurse, Truckdriver) along with their corresponding minimum hourly wage rates.

• Fringe Benefits: All listed occupations receive the following benefits:

  • Health & Welfare: $5.55 per hour (or $222.00 per week / $962.00 per month).
  • Health & Welfare (EO 13706): $5.09 per hour (or $203.60 per week / $882.27 per month) - applicable when compensating employees on an SCA-covered contract also covered by EO 13706.

• Vacation: Paid vacation is provided based on years of service (2 weeks after 1 year, 3 weeks after 8 years, 4 weeks after 15 years, 5 weeks after 20 years).

• Holidays: A minimum of eleven paid holidays per year are provided.

• Special Provisions:

  • Computer Employees: The determination may not apply to exempt computer professionals as defined by the Fair Labor Standards Act.
  • Night/Sunday Pay: Differential pay applies for night and Sunday work for Air Traffic Controllers and Weather Observers.
  • Hazardous Pay: An 8% differential applies for high-hazard work (ordnance, explosives), and a 4% differential for low-hazard work with potential for injury.
  • Uniform Allowance: Contractors must furnish or reimburse employees for uniform costs and maintenance ($3.35 per week or $.67 per day for cleaning/maintenance, unless uniforms are "wash and wear").

• Conformance Process: Procedures are outlined for classifying and determining wage rates for occupations not listed in the determination.

This document is critical for bidders to understand the minimum labor costs associated with performing services in the specified geographic areas. It directly impacts proposal pricing and compliance requirements for any federal contract subject to the Service Contract Act within these locations.

Form / Attachment / Pricing Sheet

This document is a price schedule for ground maintenance services related to the Papio Creek Mowing opportunity. It outlines the pricing structure for various mowing and vegetation control areas across Sarpy and Douglas Counties, Nebraska.

• Base Offer: Covers services from April 1, 2026, through October 31, 2026.
• Option Years: Includes four option periods (Option 1: April 1, 2027 - Oct 31, 2027; Option 2: April 1, 2028 - Oct 31, 2028; Option 3: April 1, 2029 - Oct 31, 2029; Option 4: April 1, 2030 - Oct 31, 2030).
• Service Areas: Details specific locations such as Wehrspann Lake Mowing Area, Wehrspann Lake Outlet Channel Area, Wehrspann Lake Vegetation Control Area, William's Brother's Levee Mowing Area, William's Brother's Levee Vegetation Control Area, Flower Hill Levee Mowing Area, and Flower Hill Levee Vegetation Control Area. Some areas also include tree removal.
• Pricing Structure: Lists 'MAX # ALLOWED', 'UNIT PRICE', and 'TOTAL AMOUNT' for each item. All unit prices and total amounts are currently listed as $0.0.
• Totals: Provides subtotals for each option period and a grand total, all currently at $0.0.
• Note: Clarifies that 'Maximum number allowed' is not a guaranteed quantity and refers bidders to the Performance Work Statement (Part 5-Specific Tasks) for details.

Bidders must use this price schedule to understand the structure for pricing the ground maintenance services. They need to input their proposed unit prices for each item and period, which will then calculate the total amounts. The zero values indicate that bidders are expected to fill in their proposed pricing. The reference to the PWS is critical for understanding the scope of work associated with each line item.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide grounds maintenance services for three Papillion Creek project sites, ensuring safe, careful, and efficient operations and protection of Government property.

• Mowing and trimming of designated areas at Papillion Creek Site 20 (Wehrspann Lake), William Brothers Levee, and Flower Hill Levee.

• Vegetation control within designated areas at Papillion Creek Site 20, William Brothers Levee, and Flower Hill Levee.

• Tree removal within designated areas at Flower Hill Levee.

• Total area covered is approximately 40.0 acres.

• Mowing and trimming to a height of 4-8 inches.

• Vegetation control to eliminate all vegetation in designated areas.

• Trees and woody vegetation cut flush and treated with herbicide.

• Zero deviation from standard for damage to vegetation and property.

• Multiple deficiencies cumulatively totaling 50 ft² within any 500 ft² area for mowing/trimming and vegetation control, or one deficiency greater than 5 ft².

• Zero deviation for tree removal and fence line clearing.

• Base Year: Date of Award through March 31, 2027 (Active period: Award to October 31, 2026).

• Four (4) 12-month option years extending through March 31, 2031.

• Locations: Papillion Creek Site 20 (Wehrspann Lake), William Brothers Levee, and Flower Hill Levee.

• Contractor must develop and maintain an effective quality control program.

• Contractor must submit a Quality Control Plan 14 business days before work begins.

• All personnel must be at least 16 years old and possess valid driver's licenses.

• Contractor personnel must comply with all security requirements, including E-Verify and suspicious activity reporting training.

• No weapons or alcohol permitted on contract sites.

• Contractor must provide and maintain first-aid kits and fire extinguishers.

• Contractor must comply with EM 385-1-1 Safety and Health Requirements Manual.

• Pesticide applications must comply with EPA-approved products, labeling, and all applicable regulations.

• Contractor must submit a Pesticide Application Record Form within 24 hours of application.

Form / Attachment / Pricing Sheet

This document, "Technical Exhibit 3 Service Contract Inspection," is a form designed for conducting inspections of service contracts. It serves as a record-keeping tool to document the findings of an inspection.

• Contract Information: Fields for Contract Name, Contractor Name, Date, Time, and Area Inspected.
• Conditions Noted: A section with multiple lines for detailing observations made during the inspection.
• Deficiencies: A section with multiple lines for recording any identified deficiencies.
• Signatures: Fields for Inspector, Contractor, and Reviewed by (COR).

This form is relevant to bidders as it outlines the process and documentation required for service contract inspections. Understanding this form can help bidders anticipate inspection criteria and reporting requirements if they are awarded a contract. It indicates a focus on performance monitoring and quality assurance.

Form / Attachment / Pricing Sheet

This document is a map of the Wehrspann Dam, serving as Attachment 1 to the opportunity record. It visually depicts various features and areas related to the dam's infrastructure and maintenance.

• Legend: Details the symbols and colors used on the map, including:
  • 10' x 50' Blanket Toe Drain
  • 6'x10' Embankment Drain Outlet
  • Dam Safety Instrumentation
  • Fence Trimming
  • Gage House
  • Mowing Area
  • Other Instrument
  • Outlet Channel Mowing
  • Seismic Instrument
  • Vegetation Control
• Map Area: An aerial view of the Wehrspann Dam, overlaid with colored polygons and point markers corresponding to the legend items.

This map is crucial for bidders to understand the physical layout and specific locations of existing infrastructure, instrumentation, and areas requiring attention (e.g., mowing, vegetation control) at the Wehrspann Dam. It provides essential spatial context for any proposed work related to the dam's maintenance, repair, or safety.

Form / Attachment / Pricing Sheet

This document is a map titled "Attachment 2 - Williams Brothers Levee." It visually depicts the area associated with the Williams Brothers Levee, likely for a project or maintenance opportunity.

• Geographic Area: The map shows a levee adjacent to a body of water, with surrounding land including infrastructure, fields, and roads.
• Legend: The legend identifies specific features and areas of interest:
  • Dam Safety Instrumentation (indicated by red dots)
  • Fence Trimming (indicated by red lines)
  • Gage House (indicated by blue dots)
  • Mowing Area (indicated by a green shaded area)
  • Other Instrument (indicated by yellow dots)
  • Vegetation Control (indicated by a yellow shaded area)
• Boundaries: Red and green lines delineate specific project or work boundaries.
• Scale: A scale bar indicates 500 ft.

This map is crucial for bidders to understand the physical scope and specific areas requiring attention for any work related to the Williams Brothers Levee. It highlights locations for instrumentation, fence work, mowing, and vegetation control, which are likely key components of the overall opportunity requirements.

Form / Attachment / Pricing Sheet

This document is Attachment 3, a map detailing the Flower Hill Cemetery Levee. It visually outlines specific areas and features relevant to potential work.

• Levee Boundary: Indicated by a red line, showing the perimeter of the levee.
• Tree Removal Areas: Marked in green, highlighting sections where tree removal is required.
• Vegetation Control Areas: Marked in yellow, indicating zones for vegetation management.
• Specific Features: Includes markers for "Gage House," "Mowing Area," and "Other Instrument," as well as "Fence Trimming."

This map provides critical spatial information for any bidder responding to an opportunity related to the Flower Hill Cemetery Levee. It clarifies the exact locations and extent of work such as tree removal, vegetation control, and fence maintenance, directly impacting the scope, planning, and costing of proposals.

Form / Attachment / Pricing Sheet

This document is a "Pesticide Application Record Sheet" (CEMVR FORM 55-E) used by the Corps of Engineers, Omaha District. It serves as a record for both anticipated pesticide usage requests and actual usage reports.

• Field Office: ER 1130-2-540
• Date: Date of record preparation.
• Prepared By / Phone: Information about the individual preparing the record.
• Check One: Option to select "Anticipated Usage Request" or "Actual Usage Report."
• Target Pest: The specific pest(s) to be targeted.
• Specific Description of Site(s): Location(s) where pesticide will be applied.
• Pesticide Details: Trade name, manufacturer, EPA registration number, EPA class (General/Restricted), formulation (Liquid/Granular), mixture details, and application rate.
• Number & Timing of Applications: Details on the frequency and schedule of applications.
• Actual Usage Report Section: Fields to record the date and time of application, equipment used, method of application, who applied it (Corps employee or Contractor), applicator's name and contact information, total area treated, and total amount of pesticide used.
• Environmental Conditions: For outside applications, records wind speed and direction, temperature, humidity, and soil moisture.

This form is likely to be used by contractors performing pest control services. Bidders may need to understand the required information to be recorded for their own reporting or to comply with contract requirements related to pesticide application. It outlines the data that will need to be collected and reported during contract performance.

Solicitation / RFP / RFQ

This solicitation (W9128F26QA040) is for mowing, trimming, and vegetation control services at three Corps of Engineers managed Papillion Creek project sites. The acquisition is set aside for Small Business.

• Provide all personnel, equipment, supplies, facilities, transportation, and tools necessary to perform mowing, trimming, and vegetation control.

• Services must be performed to the standards defined in the Performance Work Statement.

• The North American Industry Classification System (NAICS) code is 561730, with a size standard of $9,500,000.00.

• Pricing Arrangement: Firm Fixed Price.

• The contract includes a base period and five option periods.

• Period of Performance:

  • Base Year (Item 0001): April 1, 2026 - March 31, 2027
  • Option Year 1 (Item 0002): April 1, 2027 - March 31, 2028
  • Option Year 2 (Item 0003): April 1, 2028 - March 31, 2029
  • Option Year 3 (Item 0004): April 1, 2029 - March 31, 2030
  • Option Year 4 (Item 0005): April 1, 2030 - March 31, 2031

• The total duration of the contract, including options, shall not exceed five years.

• Offer Due Date: March 26, 2026, at 2:00 PM.

• Evaluation will be based on two factors: Relevant Experience and Past Performance, and Price. These factors are approximately equal in importance.

• Offerors must provide up to 3 projects of similar magnitude completed in the last 5 years, including years of experience, dates, and pertinent project information. A point of contact for each project is required.

• Past performance will be evaluated based on customer verification, CPARS, and other sources.

• All unit and total prices must not exceed two decimal places.

• This acquisition is a Small Business set-aside.

• The solicitation incorporates numerous FAR and DFARS clauses by reference.

• A site visit is urged and expected. Offerors are responsible for satisfying themselves regarding all general and local conditions that may affect contract performance.

• Supporting documentation, including a price schedule, PWS, technical exhibits, and drawings, are attached.