MVAHCS Temporary Chiller Rental Unrestricted Solicitation
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Minneapolis VA Health Care System (MVAHCS), has issued an unrestricted solicitation (36C26326Q0585) for the rental of a temporary 150-ton air-cooled chiller. This Firm-Fixed-Price, Single Award Indefinite Delivery/Indefinite Quantity (IDIQ) contract is required to provide cooling for Building 70 while a new system is designed and installed. Offers are due by May 1, 2026, at 5:00 PM Central Time.
Scope of Work
The contractor will be responsible for the delivery, installation, operation, maintenance, and removal of a temporary 150-ton air-cooled chiller. Key requirements include:
- Chiller Specifications: 130-150 ton capacity, 460 volts/60 hertz/3 phase power, with 300A service available.
- Services: Comprehensive services including start-up, preventative maintenance, and repairs with a 4-hour response time.
- Operational Period: The chiller must be operational annually from June 1st to November 15th.
- Compliance: Adherence to safety protocols and obtaining vendor badges are mandatory.
Contract Details
- Contract Type: Firm-Fixed-Price, Single Award IDIQ.
- Period of Performance: A 5-year contract, including a Base Pricing Period (June 1, 2026 - May 31, 2027), Year One (June 1, 2027 - May 31, 2028), and Year Two (June 1, 2028 - May 31, 2029) pricing periods.
- Financials: Minimum guarantee of $1,000.00 and a maximum contract ceiling of $330,000.00.
- Set-Aside: This is an unrestricted acquisition.
- NAICS Code: 333415 (Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing) with a size standard of 1250 employees.
Submission & Evaluation
- Submission Method: Electronic offers must be sent via email to Jeffrey.Brown8@va.gov. Text documents should be in Microsoft Word or Adobe PDF, and spreadsheets in Microsoft Excel. Faxed or mailed offers will not be accepted.
- Offer Due Date: May 1, 2026, at 5:00 PM Central Time.
- Evaluation: Award will be based on a Lowest Price Technically Acceptable (LPTA) process, where technical acceptability is evaluated first, followed by price.
- Key Deadlines: Questions are due by April 27, 2026, at 12:00 PM Central Time. A site visit is scheduled for April 24, 2026, from 2:00 PM to 4:00 PM Central Time.
Additional Notes
Offerors must carefully read all directions, paying extra attention to the Addendum to Instructions to Offerors FAR 52.212-1 for submission instructions. The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-4. A U.S. Department of Labor Wage Determination (WD) under the Service Contract Act is also included, outlining minimum wage rates and fringe benefits for relevant occupations in Minnesota and Wisconsin.