7230--Women's Clinic Window Treatments Minneapolis VA Health Care System

Amendment / Modification

This amendment addresses questions posed by potential vendors regarding the solicitation for Women's Clinic Window Treatments at the Minneapolis VA Medical Clinic.

• The document includes vendor inputs gathered during a site visit on 3/25/26.

• Specific details are provided for "Waiting Area 100" and "All areas except for the waiting and vestibule."

• The due date for quotes remains April 2, 2026, at 4:00 PM.

• Vendors are instructed to read and sign the amendment and return it to robert.bennett8@va.gov to remain eligible for consideration.

Other / Unclassified

This document is a Brand Name Only Justification for a Single Source Award for window treatments at the Minneapolis VA Health Care System (MVAHCS), specifically for the new Women's Clinic. It outlines the need for Mecho window treatments to maintain visual consistency with existing hospital installations and to leverage existing electrical infrastructure. The justification details unique characteristics of Mecho products, such as a lift mechanism accommodating larger loads and a 5-year warranty, which limit the availability to a single source.

This document indicates that the procurement for Mecho window treatments is being considered for a sole-source award. While it does not constitute a solicitation, it provides insight into a potential future procurement and the rationale behind a brand-name-only requirement. Bidders interested in providing window treatment solutions should note the specific requirements and justifications presented, as these may inform future opportunities or challenges in competing for similar requirements.

Solicitation / RFP / RFQ

This solicitation is for the procurement of Brand Name Only Mecho window shades and installation services for the new Women's Clinic Building 80 at the Minneapolis VA Medical Center. The requirement includes interior window roller shades and installation services.

• Provide Brand Name Only Mecho window shades and installation services.

• Contractor shall provide all labor, materials, equipment, transportation, and supervision.

• Shades must be free of scratches, mars, dents, or blemishes, and withstand staining, flaking, cracking, or loss of adhesion.

• Shades must have smooth finishes with no hazardous projections or sharp corners.

• Specific product requirements include:

  • Available as single or double shades, manual or electronic.
  • Minimum 25-year warranty for textile, 10 years for hardware.
  • Self-lubricating, quiet, and maintenance-free operation.
  • Fascia to conceal shade assembly.
  • Meet all NFPA codes.
  • Installer must be trained and certified by the manufacturer with a minimum of 10 years experience.
  • Minimum 1-year install warranty.
  • Various mounting options.
  • Specific material and color requirements for shade chain, brackets, fascia, and shade band.

• Installation services include:

  • Project management for installation.
  • Installation in one phase for the Women's Clinic building (new construction).
  • Field measurements for correct sizing.
  • Provision of maintenance manuals.
  • Coordination with VA Interior Designer and End Users.
  • 30 days' free storage.

• Contract Type: Firm/Fixed contract.

• Period of Performance (Base): April 11, 2026 - July 31, 2026.

• Estimated Value: Not explicitly stated, but the solicitation is for commercial products and services.

• Proposal Submission Deadline: April 2, 2026, 4:00 PM CDT.

• Submission Method: Email to robert.bennett8@va.gov in Microsoft Word or Adobe .pdf format.

• Offerors must submit a completed Standard Form 1449, Price/Cost Schedule, and Technical Portion.

• Evaluation Criteria: Lowest price technically acceptable (LPTA). Offers will be evaluated on price and technical acceptability.

• Key Deadlines:

  • Site Visit: March 25, 2026, 12:30 PM Central Time.
  • Questions Due: March 30, 2026, 11:00 AM Central Time.
  • Amendments for questions will be posted on SAM.gov.

• This is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside solicitation.

• Offerors must be registered in SAM with NAICS 337920 and be certified as an SDVOSB vendor in the SBA database.

• The solicitation includes numerous FAR and VAAR clauses related to contract terms, conditions, representations, and certifications.

• Specific attachments referenced include "Women's Clinic Layout," "80-100A Vestibule," "80-100 Waiting Area," "80-103 Lactation Room," "80-104 Shared Medical," "80-108 Consult," "80-109 Consult Room," "80-C1-02 Patient Corridor," "80-120 Office Nurse Manager," "80-121 Office Medical Director," "80-122 Workstation RN Care Manager," "80-138 Break and Locker."

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure and install Brand Name Only Mecho window shades for the new Women's Clinic Building 80 at the Minneapolis VA Medical Center.

• Provide all labor, materials, equipment, transportation, and supervision for window shades and installation.

• Contractor shall provide technical assistance, development, and generation for final specifications.

• Coordinate and manage the installation of window shades.

• Field measure for correct sizing.

• Provide maintenance manuals for all products.

• Participate in a kickoff meeting within ten (10) days of task order issuance.

• Attend meetings with VA Interior Designer and End Users for revisions and punch list.

• Provide sample materials for awarded product (2-Day Delivery).

• Track manufacturing schedule and provide updates.

• Attend a post-installation meeting and submit a remediation plan.

• Provide 30 days free storage.

• Comply with local security policies and procedures.

• Ensure personnel present a professional appearance and are identifiable.

• Protect property, repair or replace damaged items, and maintain security of work areas.

• Provide floor protection and use rubber wheels on material handling equipment.

• Coordinate delivery and installation with the VA COR/POC, ensuring building readiness.

• Verify and inspect all items upon delivery, reporting deficiencies.

• Responsible for jobsite cleanliness, including trash removal and disposal.

• Final acceptance contingent on clean installation and debris removal.

• Shades must be free of scratches, mars, dents, or blemishes, and withstand staining, flaking, cracking, or loss of adhesion.

• Shades and valances must have smooth finishes with no hazardous projections or sharp corners.

• Specific product requirements include manual or electronic shades, minimum 25-year warranty for textile, 10-year warranty on hardware, self-lubricating, quiet, maintenance-free operation, fascia to conceal assembly, compliance with NFPA codes, trained and certified installers with minimum 10 years experience, 1-year installation warranty, various mounting options, T304 stainless steel manual drive chain, and specific colors/materials (Mecho ThermoVeil Color: 1724 Taupe for shades, Mecho Colonial White for hardware).

• Specific quantities and dimensions for shades in various rooms (Vestibule, Waiting Area, Lactation Room, Shared Medical, Consult Rooms, Patient Corridor, Offices, Break/Locker Room) are detailed.

• Installation is anticipated for end of February/early March 2026.

• Place of Performance: Minneapolis VA Health Care System, One Veterans Drive, Minneapolis MN 55417.

• Brand Name Only Mecho window shades.

• Installation services required.

• Waiting room shades prepped for electronic install.

• Contractor liable for incorrect field measurements.

• Product must not be placed into production without clearance from the VA COR.

• Orders shipped before VA Interior Designer's scheduled date will be refused; no storage room on site.

• Warranty period starts on the date of acceptance.

• Contractor to provide replacement parts/materials found defective during warranty period at no cost to the Government, including installation and travel.

• Response Date/Time: 02-27-2026 1:00 PM Central Time.

• Submission of Quotation: Emailed electronic copy in PDF or Excel format.

• Volume 1 (Technical): Manufacturer's product specifications, Bill of Materials per room, labor/installation hours, product literature, staffing plan, finish samples, warranty, self-certifying statement for deadlines.

• Volume 2 (Pricing): Price quote with separate line for labor/installation, Bill of Materials with subtotals tagged per room.

• Evaluation Criteria: Bill of Materials, cut sheets, labor/services appropriateness, project staffing plan, project management plan.

• This document is a Statement of Work (SOW) associated with Solicitation Number 36C26326Q0380.

• The NAICS Code is 238390.

• Point of Contact: Robert Bennett, Contract Specialist (robert.bennett8@va.gov, 319-339-7079).

• VA Point of Contact for shades: Kim Pellitteri.