NFSR 373 Aggregate Hauling

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work details the requirements for aggregate hauling and cattle guard replacement on National Forest System Roads (NFSR) 373 and 360 within the Prescott National Forest.

• NFSR 373 Aggregate Hauling: Load and haul approximately 2500 cubic yards of Government-Furnished MAG ABC aggregate from the Willow Work Center stockpile to NFSR 373 (Thumb Butte Road). This includes purchasing additional MAG ABC aggregate from a commercial source if needed.

• NFSR 360 Cattle Guard Replacement: Replace a damaged cattle guard at NFSR 360. This involves removing the existing concrete base and steel grids, installing new Government-Furnished concrete bases, steel grids, and wings, and re-wiring the fence. The new road width will be 16 feet. This also includes installing new warning signs and object markers.

• The performance period is sixty (60) calendar days from the Notice to Proceed.

• Work is restricted to specific locations and may have limitations on access and use of premises.

• Aggregate Hauling: Requires dump trucks with operators, a loader with operator, a vibratory smooth drum roller with operator, and a water tender with operator. Aggregate material must meet M.A.G. ABC specifications, with a preference for asphalt millings as a substitute surface course.

• Cattle Guard Replacement: Requires removal and disposal of existing structures, installation of new components, re-grading of the surrounding area, and installation of new signage.

• NFSR 373: Aggregate Material (approx. 3500 tons), roadbed preparation, and road grading activities (unless option item 2.3.1 is awarded).

• NFSR 360: Cattle guard concrete base, steel grids, wings, warning signs, sign installation hardware, and U-channel posts.

• Contractors must adhere to protection of natural resources and minimize disturbance to surrounding areas.

• Submittals required prior to work include M.A.G. ABC Material Specification / Gradation Sheets.

• Coordination with the Contracting Officer's Representative (COR) is required for aggregate placement and thickness determination.

• Arizona 811 must be contacted prior to excavation for the cattle guard replacement.

Numerous attachments provide project maps, stockpile pictures, existing cattle guard images, government-furnished supplies, and guidelines for warning sign and object marker installations, as well as typical roadway sections and compaction specifications.

Form / Attachment / Pricing Sheet

This document, titled "Schedule of Items," details the specific pay items and their associated quantities, units of measure, and pricing for the "NFSR 373 Aggregate Hauling" and "NFSR 360 Cattle Guard Replacement" projects.

• Base Bid Line Items: Includes mobilization, demobilization, bonding, loader with operator, end dump with operator, compactor with operator, water tender with operator, MAG ABC (material), and MAG ABC hauling & delivery.
• Option Bid Line Items: Includes grader with operator (grading activities), MAG ABC hauling & delivery (per CY/TN), and additional hours/trips for various equipment operators. It also includes the "NFSR 360 Cattle Guard Replacement" as a separate option.
• Pay Units: Abbreviations for Lump Sum (LS), Ton (TN), Hour (HR), and Roundtrip (TR) are defined.
• Method of Measure Definitions: Explains how quantities will be measured and paid, including "Actual (Contract) Quantity" and "Lump Sum Quantity."
• MAG ABC (1) Note: Allows for substitute material if it better serves FP-24 Surface Coarse requirements, with a requirement to describe the substitute.
• Option Line Item Awards: Specifies potential additional quantities for certain option line items (e.g., up to 1000 additional TONS for item 009, up to 60 round trips for item 010, and up to 80 hours for items 011-015).

This document is crucial for bidders as it outlines the specific services and materials to be procured, the estimated quantities, and the method of payment. Bidders must use this schedule to prepare their pricing for both base and option bid items. The details provided will directly impact proposal preparation and the overall cost estimation for the opportunity.

Form / Attachment / Pricing Sheet

This document outlines the proposed evaluation factors for award for the NFSR 373 Aggregate Hauling opportunity. It details the "Best Value - Lowest Price Technically Acceptable (LPTA)" source selection process.

• Source Selection Process: Lowest Price Technically Acceptable (LPTA).
• Award Basis: Award will be made to the offer that meets or exceeds acceptability standards for technical factors and has the lowest price.
• Technical Capability Requirements: Offerors must submit a statement or document demonstrating their capability to perform the work. This includes addressing:
  • Factor a: Tools, equipment, training, and general business practices. If subcontracting, the subcontractor and their equipment must be listed.
• Pricing: Competitive offers will establish reasonable prices. Pricing will be a final determining factor for award under LPTA. The Contracting Officer intends to award without discussions, so offerors should provide their best prices upfront.
• Past Performance: Offerors must submit information on similar projects completed within the last 3 years to demonstrate capability.

This document is critical for bidders as it defines how their proposals will be evaluated. Understanding these factors is essential for preparing a compliant and competitive offer. Key takeaways include the LPTA selection method, the specific requirements for demonstrating technical capability and past performance, and the importance of upfront pricing.

Form / Attachment / Pricing Sheet

This document, titled "Schedule of Items," details the specific pay items, their descriptions, units of measure, quantities, and associated costs for the "NFSR 373 AGGREGATE HAULING" and "NFSR 360 CATTLE GUARD REPLACEMENT" opportunities.

• Base Bid Line Items: Includes mobilization, equipment rental with operators (Loader, End Dump, Compactor, Water Tender), MAG ABC material, and MAG ABC Hauling & Delivery.
• Option Bid Line Items: Includes additional grading activities, MAG ABC Hauling & Delivery, and additional hours for various equipment operators, as well as the NFSR 360 Cattle Guard Replacement.
• Pay Units: Abbreviations for units of measure are defined (LS - Lump Sum, TN - Ton, HR - Hour, TR - Roundtrip).
• Method of Measure Definitions: Explains how quantities are determined and paid for (Actual Quantity, Lump Sum Quantity).
• Pricing: Provides columns for Unit Price and Total Cost, with some items marked as N/A for the option bid.

This document is critical for bidders to understand the specific services and materials required, the quantities involved, and the pricing structure for both the base bid and potential option items. It directly informs proposal preparation and cost estimation for these opportunities.

Solicitation / RFP / RFQ

This document is a solicitation for NFSR 373 Aggregate Hauling. The government intends to procure the load and haul of MAG ABC aggregate from a stockpile location at Willow Work Center to a specific road (NFSR 373, Thumb Butte Road) within the Prescott National Forest. A single firm-fixed-price purchase order is anticipated.

• Load and haul MAG ABC aggregate.

• Specific origin and destination points are provided.

• Detailed requirements are outlined in Attachment 1 – Statement of Work.

• A Schedule of Items is provided in Attachment 2, which must be completed with assigned costs.

• Award will be a firm-fixed-price purchase order.

• The period of performance is not explicitly stated but is implied to be related to the aggregate hauling season.

• Contractors must submit pricing for all items to be considered responsive.

• Quotes will be evaluated based on Technical Approach, Price, and Past Performance.

• Technical Approach: Assesses the offeror's ability to meet requirements and demonstrate understanding.

• Price: Will be evaluated for fairness and reasonableness.

• Past Performance: Will be evaluated using an "Acceptable," "Neutral," or "Unacceptable" rating based on prior contract history.

• Offers must be held firm for 90 calendar days from the receipt date.

• Questions are due by June 2, 2026, at 1:00 PM Eastern Time, via email to brada.a.carlson@usda.gov.

• The document references various FAR clauses related to small business concerns, including "Notice of Total Small Business Aside" (52.219-6) and "Utilization of Small Business Concerns" (52.219-8), suggesting potential set-aside considerations, though not explicitly stated as a set-aside for this specific solicitation.

• Numerous Federal Acquisition Regulation (FAR) and Agriculture Acquisition Regulation (AGAR) clauses and provisions are incorporated by reference. Key clauses include those related to commercial products and services, contractor responsibilities, and compliance.

• Attachment 3 outlines the evaluation factors.

Statement of Work (SOW) / Performance Work Statement (PWS)

To load and haul MAG ABC aggregate from the Prescott National Forest stockpile location at Willow Work Center to National Forest System Road (NFSR) 373, Thumb Butte Road.

• Base Bid Items:

  • Mobilization and Demobilization (Item 001)
  • Loader with Operator (Item 002): Minimum 5 cubic yard bucket, for loading haul trucks. Paid per operating hour.
  • Dump Truck with Operator (Item 003): Three trucks, 10-12 cubic yard capacity each, for hauling aggregate. Paid per operating hour.
  • Vibratory Smooth Drum Roller with Operator (Item 004): Minimum 50-inch compaction width, for compacting aggregate. Paid per operating hour.

• Option Bid Item:

  • Water Tender with Operator (Item 005): 2000-3000 gallon capacity, to support aggregate reshaping and compaction. Paid per operating hour. Water source must be within 30 minutes of the project site.

• Work is to be performed within sixty (60) calendar days from Notice to Proceed.

• Down time due to mechanical breakdown or non-hauling activities will not be reimbursed for loader, dump truck, and compactor operators.

• Stockpile Location: Willow Work Center, Yavapai County, Arizona.

• Haul Location: NFSR 373, Thumb Butte Loop, Prescott National Forest. This road is recommended for high-clearance vehicles.

• Government will furnish aggregate material (approx. 3500 tons / 2500 cubic yards) and aggregate blading activities (roadbed preparation, spreading, reshaping, rough and fine grading).

• Contractor is responsible for providing all other supervision, materials, equipment, vehicles, tools, parts, labor, transportation, and lodging.

• Driveways, walkways, and entrances must be kept clear for emergency vehicles and pedestrians.

• Smoking is prohibited within government buildings and within 25 feet of entrances/windows.

• Contractor must secure equipment against theft and vandalism.

• Operations must be confined to work limits, and damage to natural surroundings must be prevented and restored at no additional expense to the Government.

• Attachment A provides a project vicinity map. Attachment B provides pictures of the aggregate stockpile.

Form / Attachment / Pricing Sheet

This document outlines the proposed evaluation factors for award for the NFSR 373 Aggregate Hauling opportunity.

• Source Selection Process: Lowest Price Technically Acceptable (LPTA).
• Award Basis: Award will be made to the offer that meets or exceeds acceptability standards for technical factors and has the lowest price.
• Technical Factors: Offers must provide adequate information for Technical Factors 'a' and 'b' to be considered technically acceptable. Failure to do so will remove the offer from consideration.
  • Factor a (Technical Capability): Requires a statement or document demonstrating the contractor's capability, including tools, equipment, training, and business practices. If subcontracting, the subcontractor and their equipment must be listed.
• Pricing: Competitive offers will establish reasonable prices. Pricing will be the final determining factor for award under LPTA. Offerors must provide their best prices upfront, as discussions are not anticipated.
• Past Performance: Required for all federal procurements. Contractors must list similar projects within the last 3 years to demonstrate capability and experience.

This document is critical for bidders to understand how their proposals will be evaluated. It details the specific technical capabilities and past performance information required, as well as the importance of upfront pricing under the LPTA model. Failure to address these factors adequately can lead to disqualification.