Personnel Life Support Services National Scout Jamboree

Performance Work Statement (PWS)

This PWS outlines the requirements for providing BSA Personnel Life Support Services for a Self-Sustaining Base Camp, similar to those provided for the 2019 World Scout Jamboree and the 2023 National Scout Jamboree.

The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary for the Self-Sustaining Base Camp. Key services include:

• Food Services: Preparation and serving of meals for approximately 375 personnel at CTCP Victory. This includes providing dining tents, kitchen equipment, and adhering to food safety standards (TB MED 530). Specific meal quantities and service times are detailed for July 14-16, July 17-31, and August 1, 2026.

• Accommodation: Provision of sleeping tents with specific square footage per person, fire extinguishers, smoke detectors, lighting, HVAC, and electrical outlets. Tents must withstand 75 mph winds and have specific flooring. Sleeping quarters are to be separated by gender and shift.

• Support Facilities: Erection and maintenance of various support tents for offices, maintenance, and common areas, equipped with flooring, lighting, HVAC, and electrical outlets.

• Utilities & Services: Provision of potable drinking water, portable shower units, sink units, industrial wash units, and containerized latrines. Maintenance and servicing of these facilities are required daily.

• Logistics: Provision of refrigeration containers for food and ice, ice supply (cubed and block), waste water removal, and dumpsters/trash cans. All waste disposal must comply with regulations.

• Equipment: Provision of traffic barriers, portable guard shacks, mobile/temporary hardwall units for sleeping and offices, workout and fitness equipment, and MWR lounge equipment.

• Laundry: Provision of laundry trailers and equipment to process an estimated 18,000 pounds of laundry.

• Site Maintenance: Dust suppression, portable light tower sets for nighttime operations, site maintenance throughout all phases, and demobilization.

• Adherence to Army Technical Bulletin 530 (Tri-Service Food Code).

• Sleeping tents must withstand 75 mph winds and leaks repaired within 4 hours.

• Daily cleaning and servicing of latrines, showers, and sinks.

• Zero deviation from standards for food, sleeping tents, drinking water, latrines, and mobilization as outlined in the Performance Requirements Summary (PRS).

• Period of Performance: July 14, 2026, to August 01, 2026 (19 Days).

• Place of Performance: Combat Trains Command Post (CTCP) Victory (Summit Bechtel Reserve, Fayette County, WV) and additional support at Raleigh County Memorial Airport (RCMA).

• Quality Control: Contractor must develop and maintain an effective Quality Control Plan (QCP).

• Security: Compliance with all installation access and local security policies, including background checks, Awareness Training (AT) Level 1, and iWATCH training.

• Information Assurance: Compliance with COMSEC/IT security regulations, including IA training and certifications for personnel accessing Government Information Systems.

• Personnel Identification: Contractor employees must clearly identify themselves as contractors and wear distinguishing badges.

• Combating Trafficking in Persons: Zero-tolerance policy.

• Organizational Conflicts of Interest (OCI): Contractor must notify the KO of any potential OCI and submit a mitigation plan.

• Mobilization: Complete setup by July 12, 2026. On-site mobilization may start June 30, 2026.

• Demobilization: Complete by August 11, 2026, returning sites to original condition.

Amendment / Modification

This amendment modifies the solicitation W912L826RA002, originally dated 18 FEB 2026. Key changes include:

• Incorporation of final Questions & Answers (Q&A).

• Revision of the Performance Work Statement (PWS).

• Revision of the Period of Performance (PoP).

• Revision of the "revised PPQ letter" (specifics not detailed in this amendment).

• CLIN 0001: The Period of Performance has been changed from 14 Jul 2026 to 02 Aug 2026, to 14 Jul 2026 to 01 Aug 2026. The delivery period has also been adjusted accordingly.

• CLIN 0002: The Period of Performance has been changed from 14 Jul 2026 to 02 Aug 2026, to 14 Jul 2026 to 01 Aug 2026. The delivery details have also been adjusted.

• CLIN 0003: The Period of Performance has been changed from 14 Jul 2026 to 02 Aug 2026, to 14 Jul 2026 to 01 Aug 2026. The delivery details have also been adjusted.

This amendment does not explicitly state a change to the proposal submission deadline. However, bidders should review the revised PWS and Q&A for any impact on their proposal preparation and ensure their offers reflect the updated Period of Performance.

Solicitation / RFP / RFQ

This document is a solicitation for "National Scout Jamboree Personnel Life Support Services." The government is procuring services to provide a self-sustaining base at Combat Trains Command Post (CTCP) Victory, WV, and additional support at Raleigh County Memorial Airport (RCMA).

The services include:

• Site design, preparation, and maintenance (pre-, during, and post-award).

• Potable water delivery and distribution.

• Lodging for up to 375 personnel at CTCP Victory.

• HVAC, generated power, and lighting.

• Provision of cots and support tents (dining, operational command, etc.).

• Ice, latrines, black and grey water removal, and showers.

• Fuel for contracted support equipment.

• Sinks, dumpsters, trash cans, and trash removal.

• Interior lighting for tents and exterior generated tower sets.

• Food services (delivery, preparation, and serving).

• Service Contract Reporting.

• Solicitation Number: W912L826RA0020003

• Solicitation Issue Date: February 18, 2026

• Offer Due Date: April 6, 2026, 4:00 PM EDT

• NAICS Code: 561210 (Facilities Support Services)

• Size Standard: $41,500,000.00

• Contract Type: Firm Fixed Price for all listed items.

• Period of Performance: July 14, 2026, to August 01, 2026.

• Proposals must be submitted electronically to the Contracting Officer.

• Evaluation factors include Technical Capability, Past Performance, and Price.

• A site visit is scheduled for Thursday, March 5th, 2026, at 11 AM EDT. RSVP is required by March 4th, 2026.

• This acquisition is set aside for Small Business.

• The document includes numerous FAR and DFARS clauses incorporated by reference, covering topics such as:

  • System for Award Management (SAM)
  • Contract Terms and Conditions
  • Utilization of Small Business Concerns
  • Service Contract Labor Standards
  • Payment Instructions (WAWF)
  • Protest Procedures
  • Evaluation Criteria
  • Proposal Submission Instructions and Format
  • Organizational Conflict of Interest (OCI)

• A detailed Wage Determination (No. 2015-4295) is included, outlining required wages and fringe benefits for various occupations.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation Number W912L826RA002, clarifying various aspects of the Performance Work Statement (PWS) and general requirements.

• Electrical Specifications: The government cannot confirm specific electrical specs for the Summit Bechtel Reserve power grid. The contractor must provide all necessary equipment for connection, and the government will provide a point of contact for coordination post-award.
• Service Road: If a service road is necessary, the contractor is responsible for its installation and restoration to its original condition.
• Tent Locations: 2,000 sq ft tents will be located on the Gym + MWR pad. Latrines and showers are intended to be near the laundry areas, not in the excess parking area.
• Site Preparation: The government will compact the gravel on sleeping pads prior to contractor mobilization.
• Period of Performance (PoP): The PoP has been updated to end on August 1, 2026, reflecting that operations conclude on August 1st and demobilization begins August 2nd.
• Common Area Requirements: The common area requirement for tents has been reduced to 10% of the tent's overall capacity. Common areas must be separated from sleeping areas. Dividers can be 10' high if they meet blackout and lighting control requirements for night shift areas.
• Isolation Tents: References to isolation tents have been removed from the PWS.
• Maintenance Tent HVAC: The maintenance tent will require HVAC.
• Latrine Ratio: The requirement is 1:10 for the total number of 375 personnel (equating to 38 toilets), with at least 28 placed near the living area, not 1:10 per location.
• WiFi: The WiFi requirement has been removed.
• Fuel Pricing: The fuel CLIN will remain Firm Fixed Price, with no price adjustment for fuel fluctuations.

Several PWS sections have been clarified or edited based on vendor questions, including tent capacity, common area separation, PoP dates, and the removal of isolation tents and WiFi requirements. Offerors should review these clarifications carefully when preparing their proposals. The government will not provide standardized pricing spreadsheets beyond the SF 1449 CLIN breakdown.

Form / Attachment / Pricing Sheet

This document is a "Performance Assessment Questionnaire" sent to a point of contact to gather information about an offeror's past performance. This information will be used by the Contracting Office at the United States Property and Fiscal Office for West Virginia to conduct a competitive source selection for Request for Quotation (RFQ) W912L8-26-R-A002, BSA Personnel Life Support Services.

• Rating Definitions: Provides definitions for "Substantial Confidence," "Satisfactory Confidence," "Limited Confidence," and "No Confidence" to guide the assessment.
• Part I: Contract Identification: Fields to identify the specific contract being assessed (Contractor/Company Name, Address, Program Title, Contract Number, Contract Type, etc.).
• Part II: Evaluation: Sections for the respondent to evaluate the offeror's performance in areas such as:
  • Compliance of Products, Services, Documents, and Related Deliverables to Specification Requirements and Standards of Good Workmanship
  • Effectiveness of Project Management
  • Timeliness of Performance
  • Effectiveness in Forecasting and Controlling Estimated Costs (for Cost Reimbursement Contracts)
  • Commitment to Customer Satisfaction
• Part III: Return Information: Instructions for returning the completed questionnaire.

This questionnaire is sent to entities who have previously contracted with offerors. The responses will directly impact the offeror's past performance evaluation for the BSA Personnel Life Support Services RFQ. Bidders should be aware that their past performance is being assessed using this standardized format.

Amendment / Modification

This amendment to Solicitation W912L826RA002 extends the proposal submission deadline and includes several updates:

• Submission Deadline Extension: The response due date has been extended from March 20, 2026, to April 6, 2026.

• Addendum to 52.212-1: Miscellaneous text within the "Instructions to Offerors - Commercial Products and Commercial Services" section has been modified.

• Revised PWS, Q&A, Site Visit Roster, and Maps: The amendment provides an updated Performance Work Statement (PWS), new Questions and Answers (Q&A), a site visit roster, and relevant maps.

• Section 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services.

• The overall solicitation document, including the PWS, Q&A, site visit roster, and maps.

• The proposal submission deadline has been extended to April 6, 2026.

• Offerors should review the updated PWS and Q&A for any changes to requirements or submission details.

Solicitation

This solicitation, "National Scout Jamboree Personnel Life Support Services," is for the procurement of comprehensive life support services for the National Scout Jamboree. The services include site design, preparation, and maintenance; food services; potable water delivery and distribution; lodging; HVAC; generated power; lighting; cots; support tents; ice; latrines; waste removal; showers; fuel for equipment; sinks; dumpsters; and trash removal.

• Site design, preparation, and maintenance (pre-, during, and post-award).

• Food services: delivery, preparation, and serving of meals for up to 375 personnel.

• Potable water delivery and distribution.

• Lodging for up to 375 personnel at CTCP Victory.

• HVAC, generated power, and lighting.

• Provision and setup of several support tents (dining, operational command, etc.).

• Supply of ice.

• Provision and maintenance of latrines.

• Black and grey water removal.

• Shower facilities.

• Fuel for all contracted support equipment.

• Provision and maintenance of sinks, dumpsters, and trash cans, including trash removal.

• Interior lighting for tents and exterior generated tower sets.

• Service Contract Reporting.

• Solicitation Number: W912L826RA0020002

• Solicitation Issue Date: 18 FEB 2026

• Offer Due Date/Local Time: 06 APR 2026, 04:00 PM

• NAICS Code: 561210

• Size Standard: USD 41,500,000.00

• Contract Type: Firm Fixed Price (indicated for multiple line items).

• Period of Performance: From 14 JUL 2026 to 02 AUG 2026 for multiple items.

• Proposals must be submitted electronically to the Contracting Officer.

• Due Date: 06 APR 2026, 04:00 PM.

• Proposal format requirements include specific electronic file types (MS Office compatible, PDF for technical/price narrative), font size, and naming conventions.

• Evaluation factors: Technical Capability, Past Performance, and Price.

• NIST SP 800-171 Assessment is required for award eligibility.

• The acquisition is set aside for Small Business.

• A site visit will be conducted on Thursday, March 5th, 2026, at 11 AM EDT.

• Offerors must RSVP by email to eric.r.davis63.civ@army.mil by 4 PM on Wednesday, March 4th, 2026.

• Meeting location: 409 Wood Mountain Rd, Glen Jean, WV 25846.

• This document includes numerous FAR and DFARS clauses incorporated by reference, covering topics such as contract terms, subcontracting limitations, payment instructions, inspection, and evaluation criteria.

Form / Attachment / Pricing Sheet

This document appears to be a site map, likely intended to provide a visual layout of a facility or area relevant to a potential contract. It may be used by bidders to understand the physical environment for a project.

The document contains several slides depicting site layouts with various marked areas and dimensions. Key elements include:

• Designated areas such as 'Sleeping Area', 'DFAC' (Dining Facility), 'Latrines', 'Gym + MWR' (Morale, Welfare, and Recreation).
• Infrastructure elements like 'Generator', 'Dust Suppression Route', and 'Parking'.
• Approximate dimensions are indicated for some areas (e.g., '2500 sq', '800 sq', '500 sq').
• Specific features like 'Laundry Trailer(s)' and 'Senior Task Force Staff Sleeping Quarter(s)' are noted.

This site map is relevant for bidders to visualize the physical scope and layout of the work site. It can help in understanding logistical considerations, space requirements, and the placement of various facilities or operational areas, which may influence project planning, resource allocation, and proposal development.

Other / Unclassified

This document is an attendance roster for a site visit held on March 5, 2026, at the Summit Bechtel Reserve in Glen Jean, WV. The site visit was for Solicitation (RFP) # W912L8-26-R-A002, concerning NSJ 2026 Personnel Life Support Services.

• Government Representatives:

  • Eric Davis (USPFO for WV, Contract Specialist)
  • CW3 Grant Dale (WVARNG, Contracting Officer’s Representative)
  • CW2 Dakota Layne (WVARNG, BSA Budget Officer)

• Vendor Representatives:

  • Kendall Franklin (Terrestris LLC)
  • Alyssa Everett (Terrestris LLC)
  • Andrew Spencer (Kastel/ITS)
  • Keith Gates (Saebel Enterprises)
  • Timothy Kelly (Kelly & Company)
  • Michael Shuen (Kelly & Company)
  • Chuck Downie (THS)
  • Daniel Camp (Effort)
  • Mark Nash (Effort)
  • Jack McKay (Rockwell American Services)

This roster provides a list of individuals and their organizations who attended the site visit. Potential bidders can use this information to understand who participated in the site visit, potentially identify key stakeholders or competitors, and note the presence of government representatives involved in the contracting process.

Questions & Answers / Clarifications

This document provides clarifications and answers to vendor questions regarding Solicitation Number W912L826RA002, addressing various sections of the Performance Work Statement (PWS) and other contractual elements.

• Period of Performance: Mobilization can start no earlier than June 30th. The operational period is July 14, 2026 - August 2, 2026.
• Places of Performance: A map detailing additional places of performance is provided as a separate attachment.
• Water & Waste Disposal: No onsite drains for clean or grey water are available; contractors must arrange their own disposal. Potable water fill points are not guaranteed by the government; contractors must source independently.
• Food Handler Certification: A current ServSafe Food Handler Certification is acceptable.
• Meal Quantities: For July 17-31, contractors should price 16,875 meals, not the initially stated 18,800.
• Tent Requirements: Soft-sided tents are acceptable if they meet PWS requirements. Multiple smaller sleeping tents are acceptable. Isolation tents have been removed. Common areas are required in sleep tents.
• Sleeping Tent Space: The PWS has been updated to display 54 sq ft per person, accepting less than the previously stated 75 sq ft if compliant with OSHA and Army standards.
• Linens/Bedding: The contractor is not required to provide linens, bedding, pillows, towels, foot lockers, or hygiene kits.
• Dining Facility (DFAC): The DFAC tent will be sized to seat up to 375 personnel simultaneously, along with tables and chairs. A strict square footage minimum is not enforced; offerors should demonstrate seating capacity.
• Support Tents: All support tents require power generation. There will be no support structure at the Glen Jean Armed Forces Center.
• Refrigeration: Weatherproof refrigeration containers may be placed outside, but the tent is still required for other purposes. Units are for contractor storage of rations and ice.
• Ice Containers: One container is required for ice at RCMA.
• Drinking Water: The requirement is 12,360 gallons for a 19-day period (July 14 - August 1), supporting varying numbers of soldiers.
• Showers/Sinks/Latrines: Containerized facilities can be mobile trailers. A total of 38 drinking stations are required.
• Past Performance: Offerors must identify projects where they held the contract directly. The past performance period is limited to the last 3 years. A Past Performance Questionnaire (PPQ) is available as an attachment.
• Proposal Submission: The proposal submission deadline has been extended to April 6, 2026, at 4:00 PM EDT.

Several PWS sections have been edited based on these clarifications. The proposal submission deadline has been extended. Past performance requirements and submission methods have been clarified.

Performance Work Statement (PWS)

This PWS outlines the requirements for providing BSA Personnel Life Support Services for a Self-Sustaining Base Camp, similar to those provided for the 2019 World Scout Jamboree and the 2023 National Scout Jamboree.

The contractor shall provide all necessary personnel, equipment, tools, materials, supervision, and quality control for the Self-Sustaining Base Camp. Key services include:

• Food Services: Preparation and serving of meals (breakfast, lunch, dinner, midnight meals) for approximately 375 personnel at Combat Trains Command Post (CTCP) Victory. This includes providing dining tents, kitchen equipment, and adhering to food safety standards.

• Lodging: Provision of sleeping tents with specified square footage per person, fire extinguishers, smoke detectors, lighting, HVAC, and electrical outlets. Tents must withstand 75 mph winds and be leak-free.

• Support Facilities: Erection and maintenance of dining facility tents, support tents (various sizes for office, maintenance, etc.), and common areas within housing tents.

• Utilities & Infrastructure: Provision of potable water, sanitation (latrines, sinks), waste water removal, dumpsters, trash cans, dust suppression, and portable light tower sets.

• Specialized Equipment: Provision of refrigeration containers for food and ice, ice (cubed and block), portable shower units, industrial wash units, traffic barriers, portable guard shacks, mobile/temporary hardwall units for sleeping and offices, workout and MWR lounge equipment, and laundry trailers.

• Quality Control Plan (QCP) required within 10 days of award.

• Adherence to Army Technical Bulletin 530, Tri-Service Food Code.

• Food Service Director must have ServSafe certification; food preparers must have WV Food Handlers Card or equivalent.

• Tents must withstand 75 mph winds and leaks repaired within 4 hours.

• Latrines serviced daily.

• Drinking water tested twice daily.

• Specific performance standards are detailed in Technical Exhibit 1 (Performance Requirements Summary).

• Period of Performance: July 14, 2026, to August 02, 2026 (20 Days).

• Place of Performance: Combat Trains Command Post (CTCP) Victory (Fayette County, WV) and support tentage at Raleigh County Memorial Airport (RCMA).

• Security: Compliance with installation access and security policies, background checks, Awareness Training (AT) Level 1, iWATCH training, COMSEC/IT security, and OPSEC training.

• Personnel: Contractor employees must identify themselves as contractors, wear distinguishing badges, and have a designated Contract Manager (CM).

• Government Furnished: Limited utilities (drains) will be provided.

• Contractor Furnished: All other items not specified as Government-Furnished.

• Reporting: Service Contract Reporting (SCR) is required annually.

• Data Rights: Government has unlimited rights to all documents/materials produced.

Form / Attachment / Pricing Sheet

This document is a "Performance Assessment Questionnaire" sent to offerors in support of Request for Quotation (RFQ) W912L8-26-R-A002 for BSA Personnel Life Support Services. Its purpose is to gather factual, accurate, and complete information about the offeror's past performance on similar government or commercial contracts to aid in the competitive source selection process.

• Rating Definitions: Provides definitions for "Substantial Confidence," "Satisfactory Confidence," "Limited Confidence," and "No Confidence" to guide the evaluation.
• Part I: To be completed by the Offeror: Collects identification details of the contract being assessed.
• Part II: Evaluation (To be completed by Point of Contact – Respondent): This section requires the respondent to evaluate the offeror's performance in several areas, including:
  • Compliance of Products, Services, Documents, and Related Deliverables to Specification Requirements and Standards of Good Workmanship
  • Effectiveness of Project Management (including use and control of subcontractors)
  • Timeliness of Performance for Services and Product Deliverables
  • Effectiveness in Forecasting and Controlling Estimated Costs (for Cost Reimbursement Type Contracts Only)
  • Commitment to Customer Satisfaction and Business-like Concern for its Customers' Interest
  • General Comments
  • Other Information Sources
• Part III: Return Information: Instructions for returning the completed questionnaire.

This questionnaire is critical for potential bidders as it outlines the specific criteria and areas of past performance that the government will evaluate. The responses provided by past clients will directly influence the offeror's past performance score, a key factor in the source selection for the RFQ. Bidders should ensure they understand these evaluation areas and encourage their past clients to provide thorough and accurate assessments.

Amendment / Modification

• Site Visit Information: A site visit is scheduled for Thursday, March 5th, 2026, at 11 AM EDT. Offerors must RSVP by email to eric.r.davis63.civ@army.mil by 4 PM on Wednesday, March 4th, 2026. The meeting location is 409 Wood Mountain Rd, Glen Jean, WV 25846. Attendees will travel to the site as a group.

• Addendum to 52.212-1: The "Instructions to Offerors - Commercial Products and Commercial Services" section has been modified.

• PPQ Submission Date: The PPQ submission date in Addendum to 52.212-1 Paragraph 6.7 has been updated.

• New Attachments: A PPQ template and a Q&A sheet have been added to address offeror questions.

• Addendum to 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services

• Paragraph 6.7 (PPQ Submission Date)

• The amendment provides updated information regarding a site visit and includes new templates/documents for offerors. It also updates a deadline related to PPQ submission.

Solicitation

This solicitation, W912L826RA0020001, is for National Scout Jamboree Personnel Life Support Services. The government is procuring a comprehensive life support base and services for the National Scout Jamboree.

Services include:

• Site design, preparation, and maintenance (pre-, during, and post-award).

• Potable water delivery and distribution.

• Lodging for up to 375 personnel.

• HVAC, generated power, and lighting.

• Support tents (dining, operational command, etc.).

• Ice, latrines, black and grey water removal, and showers.

• Fuel for contracted support equipment.

• Sinks, dumpsters, trash cans, and trash removal.

• Interior lighting for tents and exterior generated tower sets.

• Food: delivery, preparation, and serving.

• Service Contract Reporting.

• Contract type is not explicitly stated but implied to be Firm Fixed Price based on item descriptions.

• Period of Performance: July 14, 2026 to August 02, 2026.

• Applicable Wage Determination: No. 2015-4295, dated 12/03/2025.

• NAICS Code: 561210, Size Standard: $41,500,000.00.

• Offer Due Date: March 20, 2026, 04:00 PM Local Time.

• Proposals must be submitted electronically.

• Evaluation factors include Technical Capability, Past Performance, and Price.

• A site visit is scheduled for March 5th, 2026, at 11 AM EDT. RSVP required by March 4th, 2026.

• This acquisition is set aside for Small Business.

• The solicitation includes numerous FAR and DFARS clauses, including those related to Service Contract Act, wage determinations, and electronic invoicing via WAWF.

Questions & Answers / Clarifications

This document contains questions submitted by potential offerors regarding Solicitation No. W912L8-26-R-A002, "Personnel Life Support Services for the National Scout Jamboree," and the government's responses.

• Incumbent/Recompete: This is a new requirement. A contract for similar services (W912L823P0014) was awarded in 2023.
• Past Performance (Subcontractor Role): The government will only evaluate past performance references where the offeror acted as the prime contractor. Performance in a subcontractor role will not be considered.
• Site Visit: A site visit is scheduled for Thursday, March 5th, 2026, at 11 AM EDT. Offerors must RSVP by email to eric.r.davis63.civ@army.mil by 4 PM on Wednesday, March 4th, 2026. The meeting location is 409 Wood Mountain Rd, Glen Jean, WV 25846. All attendees must arrive by 11 AM EDT and will travel to the site as a group.
• Past Performance Questionnaire (PPQ): The PPQ, referenced in Section 6.7, is now available as an attachment in the SAM.gov solicitation posting.

This Q&A document clarifies evaluation criteria for past performance and provides essential details for the mandatory site visit, including RSVP instructions and deadlines. It also confirms the availability of the Past Performance Questionnaire.

Solicitation / RFP / RFQ

This solicitation, W912L826RA002, is for "National Scout Jamboree Personnel Life Support Services." The government is procuring services to provide a self-sustaining base at Combat Trains Command Post (CTCP) Victory in Fayette County, WV, and additional support tentage at Raleigh County Memorial Airport (RCMA). The services encompass site design, preparation, and maintenance; potable water delivery and distribution; lodging for up to 375 personnel; HVAC; generated power; lighting; cots; support tents; ice; latrines; black and grey water removal; showers; fuel for contracted equipment; sinks; dumpsters; trash removal; interior lighting for tents; and exterior generated tower sets.

• Site design, preparation, and maintenance (pre-, during, and post-award).

• Potable water delivery and distribution.

• Lodging for up to 375 personnel.

• HVAC, generated power, and lighting.

• Provision of cots and support tents (dining, operational command, etc.).

• Ice, latrine services, and black/grey water removal.

• Shower facilities.

• Fuel for all contracted support equipment.

• Sink facilities, dumpsters, and trash removal.

• Interior lighting for tents and exterior generated tower sets.

• Food: delivery, preparation, and serving.

• The contract is set aside for Small Business.

• NAICS Code: 561210 (Facilities Support Services)

• Size Standard: $41,500,000.00

• Pricing Arrangement: Firm Fixed Price for all listed items.

• Offer Due Date: March 20, 2026, 04:00 PM Local Time.

• Proposals must be submitted electronically to the Contracting Officer.

• Evaluation factors: Technical Capability, Past Performance, and Price.

• NIST SP 800-171 Assessment is required for contractor network security.

• This acquisition is set aside for Small Business.

• The period of performance for Item 0001 is from July 14, 2026, to August 02, 2026.

• Applicable Wage Determination: No. 2015-4295, dated 12/03/2025.

• The solicitation includes numerous FAR and DFARS clauses incorporated by reference and in full text.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-4295, Revision No. 30) for the Service Contract Act, applicable to the West Virginia counties of Fayette and Raleigh. It lists various occupational classifications with their corresponding minimum hourly wage rates and required fringe benefits.

This wage determination is crucial for any bidder responding to a solicitation that requires services covered by the Service Contract Act in the specified geographic area. Bidders must ensure their proposed labor costs and wage rates comply with this determination to be considered compliant. Key information includes:

• Occupational Wage Rates: A comprehensive list of job titles and their minimum pay rates.
• Fringe Benefits: Details on Health & Welfare benefits ($5.55/hour or $222.00/week), paid vacation (based on years of service), and paid holidays (11 per year).
• Executive Orders: Notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), including specific hourly rates and conditions for their application.
• Hazardous Pay: Information on differentials for working with ordnance, explosives, and incendiary materials (8% for high hazard, 4% for low hazard).
• Uniform Allowance: Guidance on contractor responsibilities for providing and maintaining uniforms.
• Conformance Process: Instructions for requesting authorization for additional classifications and wage rates not listed in the determination, using Standard Form 1444 (SF-1444).

Performance Work Statement (PWS)

This PWS outlines the requirements for providing BSA Personnel Life Support Services for a Self-Sustaining Base Camp, similar to those provided for previous national scout jamborees. The services are for the West Virginia Army National Guard.

The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary for the Self-Sustaining Base Camp. Key services include:

• Food Services: Preparation and serving of meals (breakfast, lunch, dinner, midnight meals) for approximately 375 personnel daily at Combat Trains Command Post (CTCP) Victory. This includes providing dining tents, kitchen equipment, and adhering to food safety standards.

• Lodging: Provision of sleeping tents with specified square footage per person, fire extinguishers, smoke detectors, lighting, HVAC, and power outlets. Tents must withstand 75 mph winds and include flooring.

• Support Facilities: Erection and maintenance of various support tents, including dining facilities, isolation tents, service member tents, office tents, and maintenance tents, all equipped with HVAC, lighting, and power.

• Utilities & Sanitation: Provision of potable drinking water, portable shower units, sink units, latrines, and industrial wash units. Maintenance and daily servicing of latrines are required.

• Waste Management: Removal of wastewater from all operations and provision of covered, animal-resistant dumpsters and trash receptacles, with daily emptying.

• Logistics & Infrastructure: Provision of refrigeration containers for food and ice, ice supply, portable guard shacks, traffic barriers, portable light tower sets, and dust suppression trucks.

• Morale, Welfare, and Recreation (MWR): Provision of workout and fitness equipment, and MWR lounge equipment and furniture.

• Laundry Services: Provision of laundry cleaning trailers with washers and dryers.

• Connectivity: Adequate Wi-Fi coverage in key areas.

• Contractor must develop and maintain an effective Quality Control Plan (QCP).

• Government will evaluate performance using a Quality Assurance Surveillance Plan (QASP).

• Specific performance standards are detailed in Technical Exhibit 1, including zero deviation for food, sleeping tents, daily drinking water, latrines, and mobilization.

• Period of Performance: July 14, 2026, to August 02, 2026 (20 Days).

• Place of Performance: CTCP Victory (south region of Summit Bechtel Reserve, Fayette County, WV) and additional support tentage at Raleigh County Memorial Airport (RCMA).

• Security: Compliance with all installation access and security policies, including background checks, AT Level 1 training, and iWATCH training.

• Information Assurance: Compliance with COMSEC/IT security regulations, including IA training and potential background investigations.

• Personnel: Contractor employees must identify themselves as contractors and wear distinguishing badges. A Contract Manager (CM) must be designated.

• Mobilization/Demobilization: Site setup by July 12, 2026, and site restoration to original condition by August 11, 2026.

• Reporting: Service Contract Reporting (SCR) is required annually.

• Data Rights: Government has unlimited rights to all documents/materials produced.