Fitness Equipment Preventative Maintenance

Solicitation / RFP / RFQ

This document is a solicitation for a "Fitness Center Equipment Preventative Maintenance Agreement." The contractor will be responsible for providing all personnel, tools, parts, supervision, and other items necessary to perform preventative maintenance and repairs on fitness center equipment. This includes inspecting, testing, lubricating, calibrating, adjusting, and cleaning the equipment according to manufacturer recommendations. Additional repairs and service calls will be issued via individual task orders.

• Perform preventative maintenance and repairs on fitness center equipment.

• Service is required twice per month.

• Includes lubricating, calibrating, adjusting, internal and external cleaning, and repairs as needed.

• Refer to attached SOW and Equipment lists for detailed requirements.

• Contract Type: Firm Fixed Price

• Period of Performance: Includes a Base Year and four Option Years, each for 365 Calendar Days. A 6-month extension option is also included.

• Product Service Code: J078

• NAICS Code: 811490

• Size Standard: USD 9,000,000.00

• Solicitation Number: FA481426Q00060003

• Solicitation Issue Date: March 31, 2026

• Offer Due Date: April 14, 2026, 10:00 AM EST

• Questions Due Date: April 07, 2026, 10:00 AM EST

• Evaluation Factors: Technical (Acceptable/Unacceptable) and Price (Fair and Reasonable).

• Award will be made to the responsible Offeror whose offer is most advantageous, considering price and other factors. The award method will be Lowest Price Technically Acceptable (LPTA).

• Offers must be submitted via email to andrew.grant.6@us.af.mil and daniel.johnson.141@us.af.mil.

• This acquisition is set aside 100% for Small Business.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-4 by reference, and these are attached.

• Payment requests and receiving reports must be submitted through Wide Area WorkFlow (WAWF).

• Several DFARS clauses are incorporated by reference and by full text, including those related to payment instructions, subcontracting limitations, and health and safety.

• Attachments include: Wage Determination, Statement of Work, Fitness Equipment List, and Q&A.

Amendment / Modification

This amendment modifies Solicitation FA481426Q0006, originally dated March 31, 2026.

Key changes include:

• CLIN Structure: The CLIN structure has been changed from '1 ea' to '24 ea' for each scheduled visit within the 12-month Period of Performance.

• RFQ Due Date Extension: The due date for the Request for Quotation (RFQ) has been extended by two days, from April 14, 2026, to April 16, 2026.

• Solicitation/Contract Form: The response due time has been changed from 03:00 PM to 10:00 AM.

• Supplies or Services & Prices or Costs: The quantity for Line Item 0001 and Option Line Items 1001, 2001, 3001, 4001, and 5001 have been modified. Specifically, quantities for items 0001, 1001, 2001, 3001, and 4001 changed from 1 to 24, with an associated amount increase of +23 for each. Option Line Item 5001 changed from 1 to 12, with an associated amount increase of +11.

• Inspection and Acceptance: Inspection and Acceptance Locations for Option Line Items 1001, 2001, 3001, 4001, and 5001 were added and subsequently deleted. The specific DoDAAC involved is F2V30X.

• Deliveries or Performance: Delivery information, including Place of Performance (DoDAAC F2V30X) and associated addresses and POCs, was added for Option Line Items 1001, 2001, 3001, 4001, and 5001. The delivery period is 365 Calendar Days from the Date of Award to completion of performance. Corresponding delivery information was also deleted.

The RFQ due date has been extended to April 16, 2026. Bidders should ensure their offers acknowledge these changes, particularly the revised CLIN structure and quantities.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Fitness Equipment Preventative Maintenance solicitation (FA481426Q0031).

• Equipment List: An equipment list is available as an attachment to the solicitation on SAM.gov.
• Period of Performance (PoP): The PoP is 365 days from the date of award for all CLINs, with the exception of CLIN 5001, which has a 6-month extension. The date of 25 Feb 2026 mentioned in the solicitation refers to the SOW finalization date, not the PoP start date.
• Site Visit: There is no site visit scheduled for this requirement.

This Q&A clarifies the availability of an equipment list, the exact period of performance, and confirms the absence of a site visit, which may affect bidder proposal preparation and understanding of the contract duration.

Amendment / Modification

This amendment (Number 0002) to Solicitation FA481426Q0006, originally dated March 31, 2026, adds "Attachment 4_Q&A" to Section J.

• Section J: List of Attachments

This amendment does not extend the proposal due date or modify other terms and conditions of the solicitation. All terms and conditions remain unchanged.

Form / Attachment / Pricing Sheet

This document, labeled "Attachment 3," lists various fitness equipment. It appears to be a comprehensive inventory or specification of equipment, likely intended for a procurement or asset management purpose related to a SAM.gov opportunity.

The document is organized into tables with columns for 'General Description,' 'Make,' and 'Model' or 'Equipment ID/Serial Number.' It categorizes equipment by type (e.g., Cardio, Free Wt, Strength) and lists specific models from various manufacturers such as Precor, Technogym, Life Fitness, Hammer Strength, Rogue, and Concept II.

Bidders responding to an opportunity that requires the provision, maintenance, or management of fitness equipment should consult this list. It details the specific types and brands of equipment that may be required or are currently in use, which is crucial for understanding the scope of work, preparing accurate proposals, and ensuring compliance with any specified equipment standards or compatibility requirements.

Amendment / Modification

This amendment (0001) to Solicitation FA481426Q0006, dated March 31, 2026, adds a new attachment to Section J, titled "Fitness Equipment List".

• Section J: A new attachment, "Fitness Equipment List" (Attch 3), has been added.

All other terms and conditions of the original solicitation remain unchanged. No impact on proposal deadlines or submission requirements is indicated beyond the addition of this new attachment.

Solicitation / RFP / RFQ

This solicitation (FA481426Q0006) is for Preventative Maintenance services for Fitness Center Equipment. The service is required twice per month and includes lubricating, calibrating, adjusting, internal and external cleaning, and repairs as necessary. Additional repairs and service calls will be issued via individual task orders.

• Provide all personnel, tools, parts, supervision, and other items necessary to perform preventative maintenance and repairs.

• Service must adhere to Original Equipment Manufacturer (OEM) recommendations.

• Includes lubricating, calibrating, adjusting, internal and external cleaning, and repairs.

• See attached Statement of Work (SOW) and Equipment lists for detailed requirements.

• The contract includes a Base Year and four Option Years, each for 365 Calendar Days.

• A 6-month extension option is also included, calculated as half of Option Year 4.

• Pricing Arrangement: Firm Fixed Price.

• Product Service Code (PSC): J078

• North American Industry Classification Standard (NAICS): 811490

• Size Standard: USD 9,000,000.00

• Solicitation Issue Date: March 31, 2026

• Offer Due Date: April 14, 2026, 03:00 PM Local Time

• Proposals are due via email to andrew.grant.6@us.af.mil and daniel.johnson.141@us.af.mil.

• Questions due by: April 07, 2026, 10:00 AM EST.

• Offers must be held firm for 60 calendar days from the offer due date.

• Evaluation will be based on Technical (Acceptable/Unacceptable) and Price.

• Award will be made to the responsible Offeror whose offer is most advantageous, considering price and other factors.

• Lowest Price Technically Acceptable (LPTA) basis for award.

• This acquisition is set aside 100% for Small Business.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-4 by reference.

• Payment requests and receiving reports must be submitted through Wide Area WorkFlow (WAWF).

• Inspection and Acceptance will be at the Destination (DODAAC: F2V30X).

• Attachments include: Wage Determination (24 Mar 2026) and Statement of Work (27 Mar 2026).

Statement of Work (SOW)

To procure preventative maintenance and repair services for various fitness equipment at the Short Fitness Center.

• Provide all personnel, tools, parts, and supervision for bi-monthly maintenance and repair of electrically powered and manually powered fitness equipment.

• Services include inspection, cleaning, lubrication, calibration, adjustment, and troubleshooting.

• Maintenance should adhere to Original Equipment Manufacturers' recommendations.

• Specific tasks include cleaning cardio and weight machines, vacuuming electronic/drive systems, and inspecting for wear and safety concerns.

• "Over and Above Repairs" outside the scope of bi-monthly maintenance require notification to the FSS POC.

• Any repairs needed outside the bi-monthly service will be issued via individual task orders.

• Maintenance and repair must meet manufacturer's recommendations.

• Contractor personnel must be qualified/certified service providers.

• Service reports of all work performed and suggested repairs are required.

• Place of Performance: Short Fitness Center, 8115 Cypress Stand St, Building 303, Tampa, FL 33621.

• Work Schedule: Monday-Friday, 05:00 – 17:00.

• Contractor personnel must be U.S. citizens and able to pass security screening for MacDill AFB.

• Contractor shall establish administrative, technical, and physical safeguards to protect nonpublic Government data.

• Traveling costs associated with services are included in the Firm Fixed Price; no separate travel CLIN will be included.

• If a machine is unavailable during a scheduled visit, it will be serviced during the next scheduled visit.

Form / Attachment / Pricing Sheet

This document is Attachment 3, a Wage Determination from the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It lists the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for contracts performed in Florida, specifically in the counties of Hernando, Hillsborough, Pasco, and Pinellas.

• Wage Determination Number: 2015-4571, Revision No. 28
• Area: Florida Counties of Hernando, Hillsborough, Pasco, Pinellas
• Occupational Listings: Includes a comprehensive list of occupations with corresponding codes, titles, and minimum hourly wage rates.
• Fringe Benefits: States that "Fringe Benefits Required Follow the Occupational Listing." Specific details on health and welfare benefits, paid sick leave (EO 13706), vacation, and holidays are provided.
• Executive Orders: References Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage rate adjustments).
• Conformance Process: Outlines the process for requesting additional classifications and wage rates if an occupation is not listed.

This document is critical for bidders to understand the minimum labor costs associated with performing services under a government contract in the specified Florida counties. It dictates the baseline wages and benefits that must be paid to employees, directly impacting proposal pricing and overall cost management. Bidders must ensure their proposed wages and benefits meet or exceed these requirements.

Sources Sought / Market Research

This document is a Sources Sought notice, not a Request for Quotation (RFQ). Its purpose is to conduct market research to determine industry interest and capability for a requirement at MacDill Air Force Base. The anticipated requirement is for FITNESS EQUIPMENT MAINTENANCE AND REPAIR.

• RFQ Number: FA481426Q0031
• NAICS Code: 713940 (Fitness and Recreational Sports Centers)
• Size Standard: $17.5M
• Set-Aside: The government is considering a 100% small business set-aside.
• Attachments: A Statement of Work (SOW) dated 25 February 2026 and an Equipment List are attached.

Interested parties must submit a capabilities package that includes:

• Company DUNS, Cage Code, and SAM expiration date.
• Any related specifications/drawings.
• A brief description of the company's business size (annual revenues, employee size).
• Business status (e.g., 8(a), HUBZone, SDVOSB, WOSB, VOSB, small business).
• Anticipated teaming arrangements.
• Description of similar services offered to the Government and commercial customers.
• Explicit demonstration of capabilities, including commercial sales and product specifications.
• Indication of whether the firm is a manufacturer or the name/size of the manufacturer.
• Status as a Foreign-owned/foreign-controlled firm and any contemplated use of foreign national employees.

Responses are due no later than 13 March 2026 at 3:00 PM EST.

Responses must be submitted electronically to daniel.johnson.141@us.af.mil and andrew.grant.6@us.af.mil. Telephone responses will not be accepted.

• All contractors must be registered in the System for Award Management (SAM) database (www.sam.gov).
• Responses are voluntary and will not be compensated.
• This notice does not commit the Government to an award.
• Future information, including RFQ issuance or amendments, will be posted on GSA or SAM.gov.

Statement of Work (SOW)

To procure preventative maintenance and repair services for a variety of fitness equipment at the Short Fitness Center.

• Provide bi-monthly maintenance and troubleshooting for cardio and weight machines.

• Services must adhere to Original Equipment Manufacturer (OEM) recommendations.

• Includes inspection, cleaning, lubrication, calibration, adjustment, and testing of equipment.

• Specific tasks include:

  • Cleaning and lubricating moving components (bearings, guide rods, pivots, joints).
  • Calibrating speed sensors, belts, and tensioning systems.
  • Troubleshooting malfunctioning treadmills and recommending parts.
  • Vacuuming dust and debris from electronic and drive systems of cardio machines.
  • Cleaning exposed surfaces of all equipment.
  • Inspecting, testing, and adjusting belts, bolts, nuts, and screws (as maintenance, not repair).
  • Functional testing under normal operating conditions.
  • Visual inspection for wear, fatigue, or potential future service needs.
  • Confirming electrical circuit requirements for treadmills and high-demand equipment.
  • Inspecting for observable safety concerns.

• "Over and Above Repairs" outside the scope of bi-monthly maintenance require notification to the FSS POC.

• If a machine is unavailable during a scheduled visit, it will be serviced during the next scheduled visit.

• Place of Performance: Short Fitness Center, 8115 Cypress Stand St, Building 303, Tampa, FL 33621.

• Work Schedule: Monday-Friday, 05:00 – 17:00.

• Contractor personnel must be qualified/certified service providers as applicable.

• Contractor personnel must be U.S. citizens and able to pass security screening for MacDill AFB.

• Contractor must establish administrative, technical, and physical safeguards to protect nonpublic Government data.

• Travel associated with services is included in the Firm Fixed Price; no separate travel CLIN will be included.

• Any additional repairs and service calls beyond bi-monthly maintenance will be issued via individual task orders.

Form / Attachment / Pricing Sheet

This document, titled "Short Fitness Center Equipment," appears to be an attachment or a list of equipment specifications related to a SAM.gov opportunity. It details various types of fitness equipment, categorized by "General Description" (e.g., Cardio, Free Wt, Strength) and "Make" (manufacturer). It also includes columns for "Model" and "Equipment ID/Serial Number" on later pages.

• Cardio Equipment: Includes treadmills, ellipticals, recumbent bikes, rowing machines, stair steppers, power mills, rope climbers, upper body ergometers, and upright bikes.
• Free Weight Equipment: Lists various benches (adjustable, flat, incline, decline), squat racks, plate-loaded machines (bench press, chest/back, decline press, high row, incline press, lat pulldown, leg press, linear hack press, rowing, seated calf raise, shoulder press, smith machine, v squat, wide chest, wide pulldown), and Olympic equipment.
• Strength Equipment: Details selectorized machines for abdominal, abduction/adduction, biceps curl, cable crossover, chest press, dual adjustable pulley, lat pulldown, leg curl (prone, seated), leg extension, leg press, low back, multi hip, pec fly, rear delt/pec fly, rotary torso, seated dip, shoulder press, triceps extension, and vertical chest exercises.
• Manufacturers: Includes brands such as Precor, Life Fitness, Hammer Strength, Technogym, Rogue, Schwinn, and Concept II.
• Specific Models/IDs: Later pages list specific model numbers and equipment IDs/serial numbers for some items.

This document is crucial for bidders responding to an opportunity involving fitness center equipment. It provides a detailed inventory of the types and brands of equipment that may be required for procurement, installation, or maintenance. Bidders should use this list to ensure their proposals accurately reflect the specified equipment or to identify potential substitutions if allowed. The level of detail suggests it may be a basis for a Bill of Materials or a detailed scope of work for equipping a fitness facility.