SOLICITATION NOTICE - Syracuse, New York 5th Floor Construction

Questions & Answers / Clarifications

This document provides Amendment #1 to Solicitation Number 47PC5326R0004, "Hanley VBA 5th Floor- Construction," responding to contractor questions received prior to the bid.

• Casework/Cabinetry: Specification Section 064116 (Plastic Laminate Clad Architectural Cabinets) applies, not Section 123530.
• Joint Ventures: Joint Ventures must submit a separate GSA Form 527-21 (Attachment 8) for the Joint Venture entity and for each JV member.
• Project Scope Reference: The solicitation's reference to "Building construction described earlier under Description of the Work" for defining project size, complexity, and scope is clarified to relate to design documents and work in multi-story, occupied buildings.
• Past Performance: For Joint Ventures, the 3 required past performance examples are needed from the primary bidding company. JV partners fall under the primary GC's umbrella. Past performance executed under the JV does not automatically qualify for each member.
• Staffing Plan: For the "detailed staffing plan" evaluation factor, provide an organization chart related to the project. Resumes are only needed for the two specified Key Personnel positions.
• Proprietary Information Agreement (PIA): GSA does not have a standard PIA form; offerors can prepare their own for GSA review.
• Authorized Signer: The authorized signer on the pricing proposal must be an approved individual point of contact listed on the offeror's SAM.gov profile.
• HVAC Controls: The building uses Niagara frameworks by Tridium (N4), with Stark as the primary vendor for controls work.

Clarifications address specific requirements for casework, joint venture submissions, project scope interpretation, past performance documentation, staffing plans, PIAs, and authorized signers. No changes to proposal deadlines or evaluation factors are indicated.

Amendment / Modification

• This amendment incorporates two attachments: "Amendment #1 Hanley 5th Floor VBA - Construction RFI Responses" and "Preproposal Site Visit Sign-In Sheet."

• The amendment adds the two listed attachments to the solicitation package.

• The proposal due date remains unchanged.

Other / Unclassified

This document is a sign-in sheet for a pre-proposal site visit related to Solicitation Number 47PC5326R0004 for Hanley VBA 5th Floor Construction at the James M. Hanley Federal Building in Syracuse, NY. The visit occurred on April 16th, 2026, from 9 AM to 11 AM EST.

This document lists companies and their representatives who attended the pre-proposal site visit. It includes company names, addresses, representative names, phone numbers, and email addresses. This information may be relevant to bidders who attended the site visit, providing a record of who else was present and contact information for potential teaming partners or competitors. It also confirms the date and time of the site visit.

Solicitation / RFP / RFQ

This document is the "Agreement" for the "Hanley VBA 5th Floor- Construction" project. The project involves renovations to approximately 2,384 square feet on the 5th floor of the James M. Hanley Federal Building in Syracuse, NY. The primary goal is to create space for the Veteran's Benefits Agency. The work will be performed in an occupied building without disrupting tenant operations. The contractor will be responsible for all labor, materials, tools, and equipment necessary for the improvements.

• Renovation of approximately 2,384 sq ft on the 5th floor.

• Work must be performed without disruption to existing building operations.

• Disruptive work must occur outside normal working hours (5:00 PM to 7:00 AM).

• Contractor is responsible for all costs associated with and coordination of activities, including building system shutdowns, updates, and security systems.

• The contract includes various attachments incorporated by reference, such as the Construction SOW, CUI Drawings and Specifications, Offeror Form, Past Performance Questionnaire, Key Personnel Form, Bid Bond, Contractor Qualifications, Wage Determination, and CUI Building Information.

• Contract Type: Not explicitly stated, but implies a fixed-price construction contract.

• Period of Performance:

  • Commencement: Within 1 calendar day after Notice to Proceed (NTP).
  • Substantial Completion: No later than 180 calendar days from NTP.
  • Contract Completion: Within 60 calendar days of Substantial Completion.

• Liquidated Damages: $634.69 per calendar day.

• Insurance Requirements: Includes Workers' Compensation, Commercial General Liability ($5,000,000 per occurrence), and Comprehensive Automobile Liability ($1,000,000/$2,500,000 per person/occurrence).

• Not detailed in this section of the document; likely found in a separate solicitation document.

• The document title includes "SBSA GC Agreement", suggesting a Small Business Set-Aside, but this is not explicitly detailed within the provided text.

• The document is identified as a "Service-Disabled Veteran-Owned Set-Aside" in Section IV.B.(4).

• The contract consists of SF1442, the Agreement, Statement of Work, Specifications, Drawings, Exhibits, Amendments, Modifications, and other attachments.

• Numerous Federal Acquisition Regulation (FAR) and General Services Administration Acquisition Regulation (GSAR) clauses are incorporated by reference, covering a wide range of requirements including biobased products, recovered materials, personal identity verification, security, buy American, prompt payment, subcontracting limitations, and more.

Form / Attachment / Pricing Sheet

This document is a form for submitting resumes of key personnel proposed for a contract. It requires bidders to provide detailed information about each key individual.

• Personal Information: Name, Role in Contract, Years of Experience (Total and with Current Firm).
• Firm Information: Firm Name and Location.
• Qualifications: Education (Degree and Specialization), Current Professional Registration (State and Discipline), and Other Professional Qualifications (Publications, Organizations, Training, Awards).
• Relevant Projects: For each project, bidders must provide the Title and Location, Year Completed, a Brief Description (including scope, size, cost, etc.), and the Specific Role of the key person. It also includes a checkbox to indicate if the project was performed with the current firm.

Bidders must complete this form for each key person they propose to include in their bid. This information is crucial for demonstrating the qualifications and experience of the proposed team, which will likely be a significant factor in the government's evaluation of proposals.

Solicitation / RFP / RFQ

This solicitation is for a contract to construct a project, as described in the attached Agreement. It is set aside for Service-Disabled Veteran-Owned Small Businesses.

• The project involves construction, specifically interior office renovations.

• Key requirements include experience on similar projects, past performance, and qualified key personnel.

• Specific attachments detail the Statement of Work (SOW), drawings, specifications, and wage determination.

• The contract type is anticipated to be Firm-Fixed-Price.

• The period of performance and estimated value are not explicitly stated in this section.

• Proposals must be submitted electronically via email to kyle.cole@gsa.gov by May 26th, 2026, no later than 5:00 pm local time.

• Proposals will be evaluated on a Lowest Price Technically Acceptable (LPTA) basis.

• Non-price factors include: Experience on Similar Projects, Past Performance, and Key Personnel.

• A bid guarantee of 20% of the bid price or $3,000,000 (whichever is less) is required.

• This solicitation is specifically set-aside for Service-Disabled Veteran-Owned Small Businesses.

• Offerors must have an "Active" SAM registration status at the time of offer submission.

• A Pre-Proposal Conference is scheduled for April 16th, 2026, from 9-11 am EST at 100 S Clinton St, Syracuse, NY 13261, 5th floor elevator lobby. RSVP to kyle.cole@gsa.gov.

• Numerous attachments are referenced, including SOW, drawings, specifications, and various forms for proposal submission.

Solicitation / RFP / RFQ

This solicitation is for the construction of the VBA 5th floor Relocation project at the James M. Hanley Federal Building in Syracuse, NY. The project involves the repair or alteration of office buildings.

• Construction of the VBA 5th floor Relocation project.

• Work to be performed in accordance with drawings and specifications provided by N.K. Bhandari Architecture and Engineering, P.C. dated 10/7/2025.

• Contract Type: Firm Fixed Price.

• Period of Performance: 05/26/2026 to 11/22/2026 (180 calendar days).

• Proposals are due electronically via email to kyle.cole@gsa.gov by Tuesday, May 26th, 2026, by 5:00 pm EST.

• Offers providing less than 120 calendar days for Government acceptance after the date offers are due will be rejected.

• Not specified in the provided document pages.

• Attachment 1 (Construction SOW Hanley VBA), Attachment 2 (CUI DRAWINGS Hanley VBA 5th Flr Relocation), and Attachment 3 (CUI SPECIFICATIONS Hanley VBA 5th Flr Relocation) are referenced.

• To receive Specifications and Drawings, Attachment 10, "Safeguarding and Dissemination of Controlled Unclassified Information (CUI) Building Information," must be completed and emailed to kyle.cole@gsa.gov.

• A site visit is scheduled for April 16th, 2026, from 9-11 am EST at the James M. Hanley Federal Building. Attendance requires prior email confirmation to kyle.cole@gsa.gov.

• Questions are due via email to kyle.cole@gsa.gov by close of business on Thursday, April 30th, 2026.

• Performance and Payment Bonds are required within 10 calendar days after award.

Form / Attachment / Pricing Sheet

This document, GSA Form 527, "Contractor's Qualifications and Financial Information," is a standardized form used by the U.S. General Services Administration (GSA) to collect essential information from prospective contractors. It is used for assessing financial responsibility and procuring credit.

The form is divided into several sections:

• Section I - General Information: Collects basic business details, ownership structure, trade style, and former business names.
• Section II - Government Financial Aid and Indebtedness: Inquires about any past or present government financing, delinquencies on federal debt, or outstanding claims owed to the government.
• Section III - Financial Statements: Requires the submission of balance sheets and income statements, either directly or by reference to independently prepared financial statements. It details assets, liabilities, net worth, and income/expenses.
• Section IV - Income Statement: Focuses on the company's revenue, costs, and profitability.
• Section V - Banking and Finance Company Information: Gathers details about the company's banking relationships, including amounts owing, term loans, lines of credit, and any loans secured by company assets.
• Section VI - Principal Merchandise or Raw Material Supplier Information: Lists key suppliers and details of past due accounts payable.
• Section VII - Construction/Service Contracts Information: Collects information on current contracts in force and largest jobs completed in the last five years.
• Section VIII - Remarks: A section for providing additional details or explanations related to the information provided in other sections.

Bidders are required to complete and submit this form as part of their proposal or qualification process. The information provided will be used by the GSA to evaluate the bidder's financial stability, capacity, and overall responsibility to perform the contract. Accurate and complete submission is crucial for consideration in the procurement process.

Form / Attachment / Pricing Sheet

This document is Standard Form 24 (Rev. 10/2023), a Bid Bond. It is used when a bid guarantee is required for a government contract opportunity. The form ensures that the principal (the bidder) and their surety(ies) are bound to the United States Government.

• Principal Information: Legal name, business address, type of organization, and state of incorporation.
• Surety Information: Name and business address of the surety or sureties.
• Penal Sum of Bond: Specifies the percentage of the bid price or a maximum dollar amount for the bond.
• Bid Identification: Includes bid date and invitation number.
• Obligation Clause: Outlines the conditions under which the bond is void (e.g., if the principal executes further contractual documents and provides required bonds after bid acceptance).
• Signatures: Spaces for the Principal and Surety(ies) to sign and affix seals.

Bidders are required to complete and submit this form if a bid bond is specified in the solicitation. It details the financial commitment and obligations of both the bidder and their surety in the event of bid acceptance. Failure to execute the required contractual documents after bid acceptance can result in the forfeiture of the bond amount to the Government. The instructions provide guidance on completing the form, including requirements for surety approval and liability limits.

Statement of Work (SOW) / Performance Work Statement (PWS)

To receive contractor proposals for the construction of a 5th Floor build-out within the James M. Hanley Federal Building and Court House in Syracuse, NY.

• Furnish all labor, materials, and supervision for the construction as outlined in the specifications and drawings developed by N.K. Bhandari Architecture & Engineering, P.C. (dated October 7, 2025).

• Ensure all work is performed by skilled, certified, and licensed personnel.

• Make necessary alterations and professional connections to existing work or facilities where new work adjoins or connects.

• Repair or replace any existing work damaged during construction operations at no additional cost to the Government.

• Loud or disruptive work must be performed off-hours with prior approval from building management and the GSA PM or COR.

• Coordinate building shut-offs and roof penetrations with GSA Building Management and the building maintenance contractor (SDAC).

• The firm must have at least ten (10) years of successful experience in comparable projects.

• The General Contractor may not subcontract to another general contractor.

• Proposals must include resumes for a Project Manager and a Superintendent, each with a minimum of six (6) years of experience in their respective roles. The Company owner cannot serve as the Project Manager.

• Location: James M. Hanley Federal Building and Court House, Syracuse NY.

• All personnel must be skilled, certified, and licensed for the work involved.

• Adherence to all security requirements outlined in the drawings and specifications, including HSPD-12 requirements, for both the General Contractor and subcontractors.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire designed for clients to evaluate a contractor's performance on a previous project. It is intended to be completed by the client and submitted back to the offeror, who will then submit it to the government as part of their proposal. The questionnaire helps the government assess the contractor's past performance to evaluate performance risk for future opportunities.

• Contractor/Offeror Information: Firm name, address, DUNS number, contact details.
• General Work Information: Type of contractor (Prime, Sub, etc.), percentage of work performed.
• Contract Information: Contract number, type, title, location, award date, completion dates, original and final contract prices.
• Project Description: Complexity of work and relevance to the current submission.
• Performance Ratings: A detailed rating system (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, Not Applicable) with definitions and notes for evaluating various aspects of performance.
• Evaluation Categories: Quality, Schedule/Timeliness, Customer Satisfaction, Management/Personnel/Labor, Cost/Financial Management, Safety/Security, General, and Sustainability.
• Summary Questions: Whether the project included sustainable methods and if the client would hire the firm again.
• Comments Section: For additional remarks, strengths, weaknesses, or deficiencies.

Bidders must ensure this questionnaire is completed accurately and submitted as required. The responses will directly impact the evaluation of their past performance, a critical factor in determining award. Bidders should proactively engage with past clients to facilitate timely and thorough completion of this form, and may wish to provide context or supporting documentation to their clients for their reference.

Form / Attachment / Pricing Sheet

This document outlines the requirements for safeguarding and disseminating Controlled Unclassified Information (CUI) building information. It specifies the terms offerors must agree to as a condition of receiving such information and details the procedures for marking, authorized recipients, dissemination, record keeping, safeguarding, destruction, and reporting of CUI building information.

• Marking CUI: Contractors must submit documents containing building information to GSA for review and potential CUI identification. Documents identified as CUI must be marked according to GSA guidelines before dissemination.
• Authorized Recipients: Access is limited to individuals with a Lawful Government Purpose. This includes Federal, state, and local government entities, as well as non-governmental entities (e.g., architects, engineers, contractors) engaged with GSA. Non-registered subcontractors must provide DUNS/Tax ID and business license information.
• Dissemination: Electronic transmission must use NIST SP 800-171 compliant encryption. Non-electronic forms or portable media must be sent via mail with tracking or delivered in person only to authorized recipients.
• Record Keeping: Contractors must maintain a list of all entities to which CUI is disseminated, including contact information and details of the CUI provided. This list must be submitted to the Contracting Officer (CO) upon completion.
• Safeguarding: CUI must be stored in controlled environments and not taken outside GSA or contractor facilities except as necessary for contract performance.
• Destruction: CUI must be returned to the CO or destroyed according to NIST SP 800-88 guidelines when no longer needed.
• Notice of Disposal: Contractors must notify the CO of the return or destruction of all CUI building information.
• Security Incidents: Improper disclosures must be immediately reported to the CO and GSA Incident Response Team.
• Subcontracts: The substance of this clause must be included in all subcontracts.
• Forms: The document includes a requestor form for acknowledging CUI requirements and a disposal statement for certifying the return or destruction of CUI.

Bidders must understand and agree to these CUI safeguarding and dissemination requirements. Compliance is a condition of receiving CUI building information and is critical for contract performance. Failure to comply can result in withholding of payments and requires corrective action plans. Bidders will need to implement procedures for marking, storing, transmitting, and destroying CUI, as well as maintaining required records and reporting any security incidents.

Form / Attachment / Pricing Sheet

This document is an offeror form for submitting information about experience on similar projects. Bidders must complete all blocks as instructed.

• General Information: Contractor Name, Contractor Role.
• Reference Facility Information: Building/Facility Type, Building Size (minimum 3 stories), Building Name, Building Address.
• Project Information: Project/Contract Name or Title, Project/Contract Number, Contract Start Date, Contract Substantial Completion Date, Contract End Date, Contract Value (Received at Award), Contract Value (Due to Change Orders), Contract Value (Total - must be at least $1,000,000.00).
• Description of Services Performed: A brief summary of the contract/task order, highlighting overall responsibilities, major disciplines/trades, work performed by the offeror, subcontracted work, and work performed by others.
• Description of differences in original completion date and cost, relative to final completion date and cost, if any exist.
• Description of security clearance obtained (if required).
• Reference Point of Contact: Company/Agency Name, Customer/Client Name, Telephone, Email Address.

This form is critical for bidders to demonstrate their relevant experience. It requires detailed information about past projects, including scope, value, dates, and client references. Adherence to the three-page limit per project is essential, as excess information will not be considered.

Other / Unclassified

This document is a "General Decision Number" (NY20260026) for building construction projects in Onondaga County, New York. It specifies prevailing wage rates and fringes for various construction trades, including Asbestos Worker, Tile Setter, Bricklayer, Carpenter, Millwright, Electrician, Power Equipment Operator, Ironworker, Laborer, Drywall Finisher/Taper, Painter, Glazier, Pipefitter, Plumber, Roofer, Sprinkler Fitter, Sheet Metal Worker, Cement Mason/Concrete Finisher, and Welders.

It also includes notes on Executive Order (EO) 13706 (Establishing Paid Sick Leave for Federal Contractors) and EO 13658 (Establishing a Minimum Wage for Federal Contractors), outlining their applicability and requirements. Information on the Wage Determination Appeals Process is also provided.

This document is crucial for bidders on federal construction projects in Onondaga County, New York, as it establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on such projects. Bidders must use this information to accurately estimate labor costs and ensure compliance with federal labor laws when preparing their proposals.