R499--FY26: Graphic Design Contract
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) has awarded VOX OPTIMA, LLC a contract for Graphic Design Services for the VA Medical Center in West Palm Beach, FL. The award, valued at $321,920.00, covers a base period and four option years, and was issued under a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.
Scope of Work
The contractor will provide comprehensive graphic design services, including the design of flyers, brochures, posters, newsletters, and other graphic materials as requested by the VA Medical Center. Most work orders require a 5-day completion time, with exceptions for initial proofs of the Annual Report. All work must adhere to the provided Statement of Work, utilize current Adobe CS Suite (InDesign, Illustrator) and Microsoft Office, and ensure patient-related materials are 508 compliant. Designs must follow VA Style Guides, maintain a consistent file structure, and include copyright permission for all graphics granted to the VA for unlimited use, as the work is considered "work-for-hire."
Contract Details
- Awardee: VOX OPTIMA, LLC
- Award Number: 36C24826P0749
- Award Date: May 14, 2026
- Value: $321,920.00 (includes base plus 4 option years)
- Type: Firm Fixed-Price (based on hourly rates for services)
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB)
- NAICS Code: 541810 (Advertising, Public Relations, and Related Services)
- Product Service Code: R499 (Other Professional Services)
Evaluation
The original solicitation was evaluated based on best value, with technical capability and past performance being more important than price. Offerors were required to submit a technical performance plan, proof of certifications, license, insurance, and three business references.
Additional Notes
This award notice was posted on May 19, 2026, following the solicitation (36C24826Q0317) which closed on February 10, 2026. The contracting office is Network Contracting Office 8 (NCO 8) in Palm Beach Gardens, FL.