R602--White City Path & Lab and Pharmacy Courier Services Between SORCC and CBOCs

Amendment / Modification

This document is an amendment to a previous combined solicitation (RFQ 36C26026Q0420 0002). The amendment serves to clarify and extend the solicitation.

• The specific sections, attachments, or clauses affected by this amendment are not detailed in this document but are referenced as being within the attached document: RFQ 36C26026Q0420 0002 Amendment.

• The amendment indicates an extension to the solicitation, implying a modification to proposal deadlines. The exact impact on submission deadlines and other requirements is detailed in the referenced attached document.

Amendment / Modification

• This amendment clarifies Line Items 0001-4001, which pertain to the total cost of daily courier services for the full year.

• The unit for Line Items 0001-40001 has been changed from EA (Each) to YR (Year).

• Line Items 0001-4001 (clarification of scope and unit).

• The closing date for receipt of offers has been extended to April 1, 2026, at 1:00 PM MDT.

Questions & Answers / Clarifications

This document is Amendment 0001 to Solicitation 36C26026Q0420, providing answers to questions submitted by potential offerors regarding the solicitation.

• Pickup and Delivery Locations: The government confirms there are no new Community Based Outpatient Clinics (CBOCs) planned for Southern Oregon in the foreseeable future.
• Pickup and Delivery Times: The times listed in the Performance Work Statement are considered fixed operational windows. While minor adjustments may be coordinated with facility staff for efficiency, they must not impact specimen handling requirements or patient care. Any requested adjustments require advance approval.
• Temperature Control for Transport:
  • For pathology and laboratory specimens, active temperature monitoring devices are not required, as pre-validated transport containers are in use. However, the lab will check specimen validity upon receipt, and issues related to vendor transport (delay, improper handling) require immediate communication.
  • For pharmacy items requiring temperature control, active temperature monitoring devices are required during transport.
• Proof of Liability Insurance: A broker letter confirming insurability and immediate bindability upon award will satisfy the proof of liability insurance requirement for quote submission.

This amendment clarifies key operational details and requirements, particularly concerning delivery locations, timing flexibility, and temperature monitoring for specimen transport. Offerors should review these clarifications to ensure their proposals accurately address these points.

Amendment / Modification

This document is an amendment to a previous combined solicitation. It provides general information related to the solicitation, including the subject, contracting office details, solicitation number (36C26026Q0420), response date, place of performance, and points of contact.

The primary content of this amendment is to reference an attached document containing "S02 RFQ Amendment 0001 36C26026Q0420 Question and Answers."

This amendment does not explicitly state any changes to proposal deadlines or submission requirements, but it directs bidders to review the attached Q&A document for potential impacts.

Solicitation / RFP / RFQ

This solicitation is for White City Path & Lab and Pharmacy Courier Services between SORCC and CBOCs. The service is required for the Department of Veteran Affairs at the White City VA Medical Center.

• Courier services for laboratory and pharmacy items.

• Services to be provided between SORCC and CBOCs.

• Not specified in the provided text.

• Response Date/Time/Zone: 03-24-2026 1PM MOUNTAIN TIME, DENVER, USA.

• The contracting office is Network Contracting Office 20, located in Vancouver, WA.

• This opportunity is set aside for SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• The full details of the requirement are in the attached document: S02 RFQ 36C26026Q0420 White City Courier.

• Product Service Code: R602

• NAICS Code: 492110 (Couriers and Messengers)

• Contracting Office Address: Network Contracting Office 20, ATTN: V4CONT, 1601 E. Fourth Plain Blvd, Bldg.17, Suite B428, Vancouver WA 98661.

• Place of Performance: Department of Veteran Affairs, White City VA Medical Center, Clinical Laboratory and Pharmacy, Bldg. 201 Rm 150, 8495 Crater Lake Hwy, White City OR 97503.

Solicitation / RFP / RFQ

This solicitation is for Courier Services for the White City Laboratory & Pharmacy at the VA Southern Oregon Rehabilitation Center & Clinics (SORCC). The contract will be a 5-year indefinite delivery indefinite quantity (IDIQ) for courier services, with task orders placed against it. The vendor will provide pickup and delivery for the SORCC Lab and Pharmacy, including pharmaceuticals, immunizations, and laboratory specimens.

• Provide courier services to and from VA SORCC to Community-Based Outpatient Clinics (CBOCs).

• Transport medical records, medications, supplies, and laboratory specimens.

• Specimens must be transported in primary and leakproof secondary containers, then secured/locked transport bags.

• Transport Class B, biological, and exempt human specimens in accordance with DOT and OSHA regulations.

• Maintain temperature-controlled environments for transported items (68-77°F and 65-72% humidity).

• Vehicles must be maintained in sanitary condition, have company name/logo displayed, and be stocked with a biohazard spill kit.

• Drivers must be trained in safe transport of infectious/diagnostic specimens.

• A contingency plan must be provided to notify patients of delays.

• Contract Type: Firm Fixed Price.

• Period of Performance: Base (11/01/2026 - 10/31/2027) with four option years.

• Estimated Value: Not explicitly stated, but the solicitation is for a 5-year IDIQ.

• Offers must be submitted electronically to Nazanin Kreiner (nazanin.kreiner@va.gov) by 1:00 PM MDT on 03/24/2026.

• Questions are due by 1:00 PM Mountain Time on 03/17/2026.

• Evaluation will be based on Low Price, meeting minimum performance/capability requirements, and acceptable past performance.

• Offerors must be registered in SAM.

• Required documents include a completed SF 1449, proof of insurance ($1,000,000 liability), and compliance with VAAR 52.219-75.

• This acquisition is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be certified SDVOSBs listed in the SBA certification database.

• Vendors must include their SAM UEI number and tax ID number.

• Vendors must complete VAAR 852.219-75 and provide proof of liability insurance.