Tent/Seating
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Naval Surface Warfare Center Indian Head Division (NSWC IHD) is soliciting quotes for Tent and Seating Rental Services for a VIP Change of Command Ceremony at Indian Head, MD. This is a Total Small Business Set-Aside acquisition. The requirement includes delivery, setup, breakdown, and pickup of equipment. Quotes are due May 22, 2026, at 1:00 PM EST.
Scope of Work
The contractor will provide rental, delivery, setup/installation, breakdown, and pickup of equipment for a VIP Change of Command Ceremony. Required items include:
- 250 White Garden Resin Folding Chairs
- 2 (qty) 8ft Rectangular White Tables
- 1 (qty) Large Tent (50x50 ft) with rain side and weighted tie-downs
- 1 (qty) 8ft ADA Compliant Restroom Trailer with sinks, water, and power source
- 1 (qty) 12ft - 3 Stall Restroom Trailer with sinks, water, and power source All items must be free of stains, dirt, or damage.
Contract & Timeline
- Contract Type: Firm Fixed Price (FFP) Purchase Order
- Period of Performance: July 8, 2026 – July 13, 2026
- Estimated Contract Ceiling: Not to exceed $350,000.00
- Set-Aside: Total Small Business
- NAICS Code: 532310 (Equipment Rental & Leasing)
- Size Standard: $9,000,000.00
- Site Visit Required: May 19, 2026, at 10:00 AM EST. Notice of Interest due May 15, 2026, 12:00 PM (Noon) EST.
- Questions Due: May 14, 2026, 12:00 PM EST
- Quotes Due: May 22, 2026, 1:00 PM EST
Key Requirements & Instructions
A mandatory site visit is scheduled for May 19, 2026, at 10:00 AM EST. To attend, email a Notice of Interest to Kim Hagens and Jamie Hare, and complete the Base Visitor Form (SECNAV 5512/1) by May 15, 2026, 12:00 PM (Noon) EST.
Quotes will be evaluated on a Lowest Price Technically Acceptable (LPTA) basis, considering technical specifications and price (not to exceed $350,000). The Government intends to award without discussions. Quotes must include company name, point of contact, phone number, DUNS, and CAGE Code. PCARD is not an acceptable method of payment. Shipping costs must be included in the quote.
Points of Contact
- Primary Contact (Quotes/Questions): Kim Hagens (kim.t.hagens.civ@us.navy.mil)
- Site Visit Notice of Interest: Jamie Hare (jamie.l.hare2.civ@us.navy.mil)