Tent/Seating
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Naval Surface Warfare Center Indian Head Division (NSWC IHD) is soliciting bids for Tent/Seating rental services for a VIP Change of Command Ceremony in Indian Head, Maryland. This is a Total Small Business Set-Aside opportunity. A mandatory site visit is scheduled for May 19, 2026, and quotes are due by May 27, 2026, at 12:00 PM EST.
Scope of Work
The contractor will provide rental, delivery, setup, breakdown, and pickup of equipment for a VIP Change of Command Ceremony. Required items include:
- 250 White Garden Resin Folding Chairs
- 2 (qty) 8ft Rectangular White Tables
- 1 (qty) Tent large enough for a 50 x 50-foot space with Rain Side and weighted tie downs
- 1 (qty) 8ft ADA Compliant Restroom Trailer with sinks, water, and power source
- 1 (qty) 12ft - 3 Stall Restroom Trailer with sinks, water, and power source
All equipment must be free of stains, dirt, or damage. Delivery, setup, and installation are scheduled for July 8, 2026 (9 AM - 3 PM), with breakdown and pickup on July 13, 2026 (9 AM - 3 PM). A post-award site visit is required within 5 calendar days after contract award to verify site conditions.
Contract & Timeline
- Contract Type: Firm Fixed Price (FFP) purchase order using Simplified Acquisition Procedures.
- Period of Performance: July 8, 2026 – July 13, 2026.
- Set-Aside: Total Small Business Set-Aside (FAR 19.5).
- NAICS Code: 532310, with a business size standard of 600 employees.
- RFQ Number: N0017426Q1052.
Key Dates
- Questions Due: May 14, 2026, by 12:00 PM.
- Notice of Interest & Base Visitor Form for Site Visit Due: May 15, 2026, by 12:00 PM (Noon).
- Mandatory Site Visit: May 19, 2026, at 10:00 AM EST. Only attendees can submit bids.
- Quote Packages Due: May 27, 2026, by 12:00 PM EST. Late submissions will not be accepted.
Evaluation Factors
Award will be made to the responsible vendor whose quote is most advantageous to the Government, based on a Lowest Price Technically Acceptable (LPTA) evaluation. Factors, in order of importance, are:
- Technical: Quotes must meet specifications in the Statement of Work.
- Price: Quotes must include all applicable costs and NOT EXCEED $350,000.00.
Submission Requirements
Quote packages must be emailed to kim.t.hagens.civ@us.navy.mil and include a cover sheet with Official Company Name, Point of Contact (name and phone), DUNS number, and CAGE Code. Vendors should have an account in Wide Area Workflow (WAWF) for payment. PCARD is not an acceptable method of payment. If shipping is not included in the overall price, the vendor must identify and include all shipping costs.
Important Notes
To attend the mandatory site visit, email a Notice of Interest to Kim Hagens and Jamie Hare (jamie.l.hare2.civ@us.navy.mil) and complete the Base Visitor Form (SECNAV 5512/1). This form is used for base access and requires personal and employment details for vetting.