RFQ: INFUSION SUITE ROOM CUSTOM MILLWORK

Statement of Work (SOW) / Performance Work Statement (PWS)

To furnish, deliver, and install furniture for the Infusion Suite #3C-07 at the James J. Peters VA Medical Center in Bronx, New York. The goal is to create a comfortable, dignified, and healing environment.

• Delivery & Installation: Furniture must be delivered and installed within 12 weeks of contract award. Delivery and installation hours are Monday-Friday, 8:00 am - 3:30 pm. Coordination with the VA Medical Center campus is required for specific dates. Loading docks and a freight elevator are available.

• Furniture Requirements: Specific furniture items, quantities, and specifications are detailed, including:

  • 3pp Nurse’s Station: FUTRUS brand, 144” diameter, with specific laminate and Corian finishes. Requires shop drawing submittal for approval. Includes power/data boxes and coordination for core drilling.
  • Cube Care Curtain Tracks & Disposable Curtains: Ceiling-mounted tracks with brushed aluminum finish and disposable curtains. Vendor to submit shop drawings for size and layout.
  • Cube Care Disposable Curtains: Spare curtains required due to infection control standards.

• Materials: High-pressure wood laminate (anti-microbial, durable), Corian solid surface (anti-microbial, durable), and specific fabrics (e.g., Carnegie Fabrics Xorel) are specified.

• Delivery Timeline: No later than 12 weeks following award.

• Installation Hours: 8:00 am – 3:30 pm, Monday thru Friday.

• Quality: Materials must meet specified durability and anti-microbial standards.

• Place: Infusion Suite #3C-07, James J. Peters VA Medical Center, 130 West Kingsbridge Road, Bronx, New York 10468.

• Period: Delivery within 12 weeks of contract award.

• Bid Formatting: Bids must be formatted consistently, with a single line item for comprehensive freight, installation, and project management fees. Costs for parts, pieces, or COM (Customer Owned Material) should not be broken out.

• Submittals: Shop drawings for the nurse's station and curtain tracks, along with finish material samples, are required for review and approval.

• Coordination: Vendor must coordinate with the General Contractor (GC) for core drilling based on provided templates.

• POC: Julie Ming Walsh, Interior Designer COR 1, James J. Peters VA Medical Center.

• Email: Julie.Walsh2@va.gov

• Phone: 718.584.9000 x 5770

Form / Attachment / Pricing Sheet

This document contains "Redacted Drawings and Renderings" related to a SAM.gov opportunity. It provides visual representations and architectural plans, likely for a construction or renovation project.

• Architectural drawings and floor plans.
• Renderings illustrating the proposed design and layout.
• Visual depictions of interior spaces, potentially including patient care areas and reception.

This document is crucial for bidders to understand the physical scope, design intent, and spatial requirements of the opportunity. It will inform proposal development, particularly for construction, renovation, or facility management aspects. Bidders should review these visuals to assess the complexity and specific needs of the project.

Form / Attachment / Pricing Sheet

This document is the "VA Notice of Limitations on Subcontracting - Certificate of Compliance for Supplies and Products" clause. It requires offerors to certify their compliance with limitations on subcontracting, particularly concerning small business concerns, when awarded a contract. This is a mandatory certification for proposals.

• Limitations on Subcontracting: Details the percentage of contract work that must be performed by the prime contractor or a similarly situated small business. This includes specific rules for:
  • Contracts for supplies/products (general and from non-manufacturers).
  • Requirements for VIP-listed SDVOSBs and VOSBs.
  • Non-manufacturer rules, including waivers and the "500 employee" threshold.
• Manufacturer/Nonmanufacturer Representation: Offerors must self-certify as either a manufacturer or a nonmanufacturer and meet specific criteria for each.
• Compliance Acknowledgement: Offerors acknowledge that the certification is subject to penalties for false statements and that VA may review compliance during and after contract performance.
• Required Certification: The formal certification must be completed, signed, and returned with the offeror's bid, quotation, or proposal. Failure to provide this certification will result in the offer being deemed ineligible for award.

This document is critical for any bidder. It outlines the mandatory subcontracting limitations and requires a specific certification. Bidders must carefully review these requirements to ensure they can comply and accurately complete the certification. Failure to do so will disqualify their offer.

Solicitation / RFP / RFQ

This document is a solicitation for "Futrus and Cube Care CUSTOM MILLWORK" for the James J. Peters VA Medical Center. The acquisition is for brand name only.

• Futrus Custom Millwork 3pp Nurse's Station (Item 0001)

• Cube Care Curtain Tracks & Disposable Curtains (Item 0002)

• Cube Care Disposable Curtains (Item 0003)

• Contract Type: Firm Fixed Price

• Period of Performance: Not explicitly stated, but delivery is 12 weeks after award for all items.

• Estimated Value: Not stated.

• Proposal Submission Deadline: June 5, 2026, 16:00 EDT.

• Submission Method: Offers to be submitted on SF 1449, letterhead stationery, or as otherwise specified.

• Evaluation Criteria: Offers will be evaluated based on Technical Capability and Price. Technical and past performance will be considered together.

• This acquisition is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be certified SDVOSBs listed in the SBA certification database at the time of offer and award.

• The solicitation incorporates FAR clauses by reference, including those related to Buy American, Contract Terms and Conditions, and various VAAR clauses.

• Specific clauses address security prohibitions, DEI, electronic submission of payment requests, and limitations on subcontracting.

• Offerors must complete and submit the Buy American Certificate (FAR 52.225) and VAAR 852.240-70.

Form / Attachment / Pricing Sheet

This document is the "Buy American Certificate" (FAR 52.225-2, Oct 2022) provision. It requires offerors to certify the domestic content of end products proposed for acquisition.

• Certification: Offerors must certify that each end product is a domestic end product, and that domestic end products containing a critical component are identified.
• Foreign End Products: A section to list foreign end products, their country of origin, and whether they exceed 55% domestic content (or if unknown).
• Domestic End Products with Critical Components: A section to list domestic end products that contain a critical component.
• Definitions: Key terms such as "commercially available off-the-shelf (COTS) item," "critical component," "domestic end product," "end product," and "foreign end product" are defined within the solicitation's "Buy American-Supplies" clause.

Bidders must complete and submit this certificate as part of their offer. It is crucial for determining compliance with the Buy American Act and will be used by the Government to evaluate offers in accordance with FAR Part 25.

Justification for Single Source Award

This document provides the justification for a brand-name-only purchase of a Futrus clinical workstation and Cube Care curtain systems for the renovation of the Infusion Suite at the James J. Peters VA Medical Center (Bronx, NY). The purchase is for a micro-purchase threshold but not exceeding the simplified acquisition threshold.

• One (1) Futrus circular clinical workstation (3-person reception desk).

• Three (3) Cube Care curtain systems.

• The Futrus workstation and Cube Care system are selected for their fully integrated solution, specific functionality, and ability to fit the unique circular layout of the Infusion Suite.

• The Futrus materials are designed to resist bacteria, mold, and staining, suitable for hospital-grade disinfectants.

• Futrus is identified as the only manufacturer in the Metro area capable of providing the required sizing and modular construction for the circular layout, enabling centralized patient monitoring with 360-degree visibility.

• The Cube Care system is designed for healthcare facilities, supporting infection control with antimicrobial-treated, individually packaged disposable curtains that can be quickly replaced.

• Competitors do not offer the same combination of a circular/modular workstation with a seamless hygienic construction and a coordinated disposable curtain system.

• Period of Performance: 12 Weeks After Award.

• Searches on SBA, SAM.gov/FPDS, ADDS UP, and GSA were conducted using keywords like "custom millwork."

• One SDVOSB vendor responded confirming capability for custom millwork at open market pricing.

• The purchase is approved in accordance with RFO FAR 12.102(a), with the justification certified as accurate and complete.