S201--Exterior Window, High Interior Windows, and Screen Cleaning Services - SAVAHCS

Amendment / Modification

This amendment (0005) serves to answer questions submitted by potential offerors regarding the solicitation.

• The amendment addresses questions related to window cleaning scope, building heights, structural anchors, skylights, site plans, window counts and sizes, cleaning cycles, façade access, custodial services inclusion, award dates, operating hours, security clearances, restricted areas, height restrictions, VA safety protocols, equipment access, incumbent pricing, scheduling, site visit requirements, and new vs. follow-on contract status.

• The amendment clarifies that site-visit attendance is not required for offer submission/award.

• The estimated award date is 05/01/2026.

• Work hours are between 8:00 am - 4:30 pm.

• Two cleanings per year are required.

• PIV-I badges will be required for anyone working on site.

• Special access will be needed in the lock-down area of building 60 and for high interior windows of building 95.

• No fall protection anchors or high-rise buildings are available.

• No skylights require cleaning.

• The requirement is for exterior and high interior window cleaning only.

• VA safety protocols include a Pre-Construction Risk Assessment (PCRA), Infection Control Risk Assessment (ICRA), and Interim Life Safety Measure checklist (ILSM) prior to beginning work, as well as SDS for chemicals.

Amendment / Modification

This document is Amendment 0005 to Solicitation 36C26226Q0211.

This amendment pertains to the "Exterior Window, High Interior Windows, and Screen Cleaning Services - SAVAHCS" opportunity.

No specific changes to submission deadlines, requirements, or evaluation factors are detailed in the provided text, only that this is an amendment to the existing solicitation.

Amendment / Modification

• The closing date for the solicitation has been extended from March 16, 2026, to March 25, 2026, at 15:00 MST.

• All questions received as of February 19, 2026, will be answered in a subsequent amendment (0005).

• No further questions will be accepted.

• Item 11: This item, which applies to amendments of solicitations, has been updated to reflect the extended offer receipt date.

• The deadline for submitting offers has been extended to March 25, 2026, at 15:00 MST.

Amendment / Modification

This document is Amendment 0004 to Solicitation 36C26226Q0211.

This amendment pertains to the "Exterior Window, High Interior Windows, and Screen Cleaning Services - SAVAHCS".

No specific changes to submission deadlines, requirements, or evaluation factors are detailed in the provided text, only that this is an amendment to the existing solicitation.

Amendment / Modification

This document is Amendment 0003 to Solicitation 36C26226Q0211.

• The primary purpose of this amendment is to provide the "S06 36C26226Q0211 0003 - Amendment" document itself, which contains the specific changes.

This amendment does not explicitly state changes to proposal deadlines, requirements, or evaluation factors. Bidders should refer to the attached amendment document for full details on any modifications.

Amendment / Modification

• The closing date for the solicitation has been extended from February 27, 2026, to March 16, 2026, at 15:00 MST.

• All questions received as of February 19, 2026, will be answered in a subsequent amendment (0004).

• No further questions will be accepted.

• Contract dates have been changed from 04/01/2026 - 03/31/2031 to 05/01/2026 - 04/30/2031.

• Solicitation closing date.

• Contract period of performance.

• The proposal submission deadline has been extended to March 16, 2026, at 15:00 MST.

• The contract start and end dates have been adjusted.

Amendment / Modification

• The closing date for the solicitation has been extended from February 24, 2026, to February 27, 2026, at 15:00 MST.

• Building No. 28 (C.T. Scanner) and Building No. 29 (M.R.I.) have been removed for services and were previously listed on page 30 of the solicitation.

• A basic hospital map view is provided on page 2 of this amendment.

• All questions received will be answered in a subsequent amendment (0003).

• No further questions will be accepted after February 19, 2026.

• Solicitation closing date.

• List of buildings for services (specifically Buildings 28 and 29).

• The deadline for proposal submission has been extended to February 27, 2026, 15:00 MST.

Amendment / Modification

This document is an amendment to Solicitation Number 36C26226Q0211.

• The document references "S06 36C26226Q0211 0002 - Amendment."

No specific impact on proposal deadlines, requirements, or evaluation factors is detailed in the provided text, beyond indicating this is an amendment to the original solicitation.

Amendment / Modification

This document is Amendment 0001 to Solicitation 36C26226Q0211.

This amendment pertains to the "Exterior Window, High Interior Windows, and Screen Cleaning Services - SAVAHCS".

No specific changes to submission deadlines, requirements, or evaluation factors are detailed in the provided text, only that this is an amendment to the original solicitation.

Amendment / Modification

• The closing date for the solicitation has been extended from February 12, 2026, to February 24, 2026, at 15:00 MST.

• A site visit will be conducted on February 12, 2026, at 9:00 AM Arizona Time at the Southern Arizona VA Health Care System, 3601 South 6th Avenue, Tucson, AZ 85723. Contractors are to meet at the flag pole outside of Building 1. Check-in with security is required, and a valid ID must be presented. Contractors planning to attend must email Roberto.Lucero@va.gov and Mirna.GastelumRomero@va.gov by February 11, 2026.

• The deadline for receipt of offers has been extended.

• The proposal submission deadline is now February 24, 2026, at 15:00 MST.

• Instructions for attending a mandatory site visit have been provided, including a deadline for RSVP.

Solicitation / RFP / RFQ

This solicitation is for Exterior Window, High Interior Windows, and Screen Cleaning Services for the Southern Arizona VA Health Care System (SAVAHCS). The government is procuring these services to maintain a neat and professional appearance of the facility.

• Provide exterior window, high interior window, and screen cleaning services.

• Services include cleaning of window/glass surfaces, screens, frames, sills, sashes, horizontal ledges, building entrance/exit doors, and skylights.

• Services are required every four months.

• Contractor must provide all necessary labor, supervision, tools, supplies, equipment, and materials.

• Contractor personnel must be trained, qualified, and wear distinctive uniforms and identification.

• Contractor must have a Quality Control program.

• Contractor must provide a phase-out plan.

• Contract Type: Firm Fixed-Price Requirements Contract.

• Period of Performance: Base year plus one (1) four-year option period. The delivery schedule indicates a period from 04/01/2026 to 03/31/2031.

• Offer Due Date: 02-12-2026 at 15:00 MST.

• Questions Due: No later than 02:00pm PST, 3 calendar days prior to the closing of the solicitation.

• Submission Instructions: Offers must be submitted electronically to Mirna.GastelumRomero@va.gov. The offer must be labeled with the Contractor's name and business address, solicitation number, and point of contact. Offers must include a cover letter and complete the SF1449. Two separate files are required: File #1 for General Information and Price/Cost Schedule, and File #2 for Special Standards of Responsibility.

• Evaluation Factors: The contract will be awarded to the responsible offeror whose offer is most advantageous to the Government, considering price and other factors. Price is the sole evaluation factor for award, provided the price does not exceed available funding and is reasonable. Special standards of responsibility include specialized experience in cleaning services, ability to reach four-story buildings, and two years of verifiable experience with large facilities.

• This acquisition is set aside for Small Business.

• NAICS Code: 561720 (Janitorial Services) with a size standard of $22 Million.

• VA Notice of Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) is included, requiring specific certifications and compliance with limitations on subcontracting.

• Offerors must be registered in the VA's financial system (10091 webform).

• Offerors must be registered in the System for Award Management (SAM).

• The solicitation incorporates by reference numerous FAR and VAAR clauses, including those related to Service Contract Labor Standards, Buy American, and prohibitions on certain telecommunications equipment.

Solicitation / RFP / RFQ

This solicitation is for Exterior Window, High Interior Windows, and Screen Cleaning Services at the Southern Arizona VA Health Care System (SAVAHCS).

• Provision of exterior window cleaning.

• Provision of high interior window cleaning.

• Provision of screen cleaning services.

• The contract will be awarded by the Department of Veterans Affairs, NCO 22 - Network Contracting.

• Place of Performance: Department of Veterans Affairs, Southern Arizona VA Health Care System, 3601 South 6th Avenue, Tucson AZ 85723, USA.

• Response Date/Time/Zone: 02-12-2026 15:00 Mountain Time, Denver, USA.

• The contracting office ZIP code is 85723.

• This opportunity is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC).

• Solicitation Number: 36C26226Q0211

• Product/Service Code: S201

• NAICS Code: 561720

• A related document, "S02 36C26226Q0211_1", is referenced for further details.

Sources Sought Announcement

This is a Sources Sought Announcement for market research to identify potential sources capable of providing Exterior Window, High Interior Windows, and Screen Cleaning Services twice annually for the Southern Arizona VA Health Care System (SAVAHCS) located in Tucson, AZ. This announcement is not a solicitation and does not obligate the government to award a contract.

• Provide Exterior Window, High Interior Windows, and Screen Cleaning Services.

• Services are to be performed twice annually.

• No Government equipment will be used by the Contractor.

• The North American Classification System (NAICS) code is 561720, with a size standard of $22 Million.

• The government is mandated to consider a total set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB). If SDVOSB responses are inadequate, alternate set-asides or full and open competition may be considered.

• No sub-contracting opportunities are anticipated.

• Interested parties must submit a capability statement addressing their qualifications and ability to perform the described services.

• Responses must include the Unique Entity ID, Cage Code, Tax ID Number, and type of business (e.g., small or other).

• All offerors must be registered in the System for Award Management (SAM).

• SDVOSB or VOSB respondents must be VetCert certified by the SBA.

• Submissions should be sent via email to Mirna.GastelumRomero@va.gov, marked "Attn: Mirna Gastelum Romero Contract Specialist".

• The response deadline is December 30, 2025, at 15:00 Mountain Time.

• Primarily seeking Service-Disabled Veteran Owned Small Businesses (SDVOSBs).

• All interested vendors must be registered in SAM.

• SDVOSB/VOSB respondents must be SBA VetCert certified.

• The government will not reimburse costs associated with responding to this announcement.

• This notice does not commit the government to issuing a solicitation or awarding a contract.